Round management
Regular cleans scheduled by area and frequency, every four, eight or twelve weeks.
Window cleaning software: rounds, access notes & billing
Window cleaners: rounds as clear as the glass. Regular work, sorted.
Your round lives in a notebook, gate codes live in your head and invoices get chased at the end of every month. We build round management, quoting and billing systems for window cleaning businesses, then we host them and look after them.
Looking for window cleaning round management software?
Window cleaning runs on regular rounds. Houses every eight weeks, shopfronts every fortnight, strata blocks every quarter and the odd one-off before a house goes on the market. Every property has its own access, its own price and its own quirks: the dog that bites, the side gate that sticks, the skylight that needs the long pole. Most of that lives in a notebook, a calendar and your memory.
Wollopit builds custom window cleaning software around how your round actually runs. Cleans schedule themselves by area and frequency. Access notes pop up as you arrive at each stop. Invoices go out the moment you tick a job off. When the rain comes you move the whole day in one step and every client gets a text. We connect the tools you already use like Xero or ServiceM8, replace the ones holding you back and look after the lot on our own servers.
01The problems
What we hear from window cleaners
Does your window cleaning business have these problems? Here's how we'd fix them.
Most window cleaners we talk to are flat out on the tools all day and doing the books at night. The round works fine until a wet week throws it all sideways.
- The problemRounds on paperRegular cleans are tracked in a notebook and someone always gets missed.How we fix itRecurring rounds that schedule themselves by frequency and area.
- The problemAccess notes forgottenGate codes, key spots, dogs and where the ladder can go all live in your head.How we fix itAccess notes per property on your phone, shown before you knock.
- The problemDriving all over townTuesday has you in three suburbs because that's when people happened to book.How we fix itRounds grouped by area with a sensible driving order for each day.
- The problemQuotes take a visitWindow counts, storeys, screens and tracks all change the price so every quote means a drive.How we fix itOnline quotes by window count, storeys and extras, with photos for anything tricky.
- The problemBilling is monthly painInvoices get written at night and the odd cash job gets forgotten.How we fix itAn invoice or card charge the moment you tick the job off, straight into Xero or MYOB.
- The problemChasing moneyHalf the round pays late and you hate ringing people about it.How we fix itCard on file or direct debit with polite automatic reminders for anyone overdue.
- The problemWeather reschedulesRain pushes everything back and you spend the evening on the phone.How we fix itMove a day or a whole week in one step. Clients get a text with the new date.
- The problemCommercial sites need proofProperty managers want to know when the windows were done and which ones.How we fix itService reports with before and after photos sent to the manager automatically.
- The problemHigh-rise paperworkRope access and EWP jobs need SWMS, permits and inductions on file.How we fix itSafety documents, equipment lists and site contacts attached to every commercial job.
- The problemNot home, not doneThe gate's locked so the clean gets skipped and nobody remembers to rebook it.How we fix itA heads-up text the day before, a 'can't access' button and an automatic rebook.
- The problemAdd-ons forgottenScreens, tracks and solar panels get mentioned once and never offered again.How we fix itAdd-ons saved per property and offered at the next booking.
02What we build
Solutions
What we build for window cleaners. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Daily run sheet
Today's jobs in driving order with access notes, prices and a tap to mark done.
Access notes
Gate codes, key spots, dog warnings, ladder placement and parking per property.
Online quotes
Prices by windows, storeys, screens and extras with instant booking.
Recurring billing
Card on file, direct debit or automatic invoices after every clean.
Payment reminders
Polite overdue texts and emails so you never ring about money again.
Weather reschedules
Move a day or a week with every client notified by SMS.
Commercial reporting
Photo service reports and clean history for property and strata managers.
Safety & site docs
SWMS, permits, inductions and equipment lists against every commercial job.
Customer portal
Clients see their next clean, pay invoices and add extras without calling.
Review requests
An automatic Google review request after a happy clean.
A website that shines
Fast on phones with online quotes, built to rank for 'window cleaner near me'.
03The systems
The big ones
Your whole round, on one system.
These are the systems window cleaners ask us about most. Each one works on its own and they get properly clever when they're joined up.
Round management
Your round, scheduled by itself.
Every regular client sits on a frequency and an area. The system builds each day so you're working one suburb at a time. The access notes and price for every stop are right there on your phone.
- Four, eight or twelve week frequencies
- Rounds grouped by suburb
- Daily run sheet in driving order
- Access notes shown at each stop
- Mark done with one tap
- Skipped and can't-access flags
- Day-before heads-up texts
- One-off jobs slotted into the round
- Team rounds for more than one van
Online quotes
Quotes without the drive.
Customers count their windows, pick the storeys and tick the extras online. They get a price on the spot and can book straight into the round. Anything unusual comes through with photos so you can quote from the ute.
- Price by window count and size
- Single, double and triple storey
- Screens, tracks and sills
- Solar panels and gutters as extras
- Photos uploaded for tricky jobs
- Instant booking into the round
- Turn a one-off into a regular
- Your prices and your minimums
Recurring billing
Clean, tick, paid.
Tick a job off and the invoice goes out or the card on file is charged. Payments land in Xero or MYOB already matched. Anyone overdue gets a polite reminder so you don't have to make the call.
- Card on file with Stripe or Square
- Direct debit for regulars
- Invoice sent on job complete
- Monthly statements for commercial
- Synced to Xero or MYOB
- Automatic overdue reminders
- Cash and bank transfer tracking
- Failed card retries
Commercial & safety
Commercial clients who see the work.
Property managers, strata and shops get a service report after every clean with photos and the windows covered. High-rise and rope access jobs carry their safety documents, equipment and site contacts so nothing gets missed on the day.
- Photo service reports
- Clean history per site
- Manager logins
- SWMS and permits per job
- Inductions and tickets on file
- Equipment lists: EWP, ropes and poles
- Site contacts and access times
- Monthly statements
04How it changes
Before and after
A rainy week, wolloped.
Here's how a wet Tuesday could change. Every round is different, so we map yours first.
Before
- Rain forecast for two days
- Flip through the notebook to see who's booked
- Ring or text every client one by one
- Rewrite the next fortnight by hand
- Forget the gate code at the rescheduled stop
- Invoices still written on Sunday night
After
- Rain forecast for two days
- Move both days in one step
- Every client gets a text with their new date
- The round reshuffles itself by area
- Access notes pop up at every stop
- Invoices go out as each job is ticked off
05Services
Everything under one roof
Software, websites and systems for window cleaners.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for window cleaners
Built around how your window cleaning business actually runs: round management, daily run sheet and the admin in between, in one system you own.
Websites for window cleaners
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Window cleaning business system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for window cleaners
Access notes and online quotes: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Xero, MYOB and QuickBooks so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your window cleaning business, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside job apps you're happy with or replace the ones holding you back.
- Xero
- MYOB
- QuickBooks
- ServiceM8
- Tradify
- simPRO
- Fergus
- Jobber
- Stripe
- Square
- GoCardless
- Google Calendar
- Google Maps
- Twilio SMS
- Google Business Profile
- Mailchimp
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your window cleaning business: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We ride along on a round, sit with you over the books and work out what's actually costing you time.
- 02
Archi-tech
We plan it before writing code: your rounds, properties, access notes, prices, billing, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the most painful bit first, so you get a win before the next wet week.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
08Questions
FAQ
Things window cleaners ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can it handle high-rise and commercial jobs?
Yes. Commercial jobs can include safety documents, equipment requirements and site contacts alongside the schedule. Managers can get a photo report after every clean.
Can clients get a quote online without me visiting?
Yes. They count their windows, pick the storeys and add extras for an instant price. Anything unusual comes through with photos so you can quote it from your phone.
Can I move a whole day when it rains?
Yes. Move a day or a week in one step and every affected client gets an SMS with their new date.
We use ServiceM8. Do we have to switch?
No. If ServiceM8, Tradify or another job app is working for you, we build around it. If it's holding you back we'll show you what replacing it would involve before anything changes.
Does it work with Xero?
Yes. Invoices and payments sync to Xero or MYOB so the books match without retyping anything.
How much does a window cleaning system cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller jobs like online quotes or round scheduling can be quick. Bigger systems are planned in stages so you get the first win early instead of waiting for everything at once.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most window cleaners we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a window cleaning business problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.