Subscription sign-up
Monthly, quarterly and one-off washes paid online, with bins and frequency picked at checkout.
Bin cleaning software: subscriptions, bin days & routes
Bin cleaners: wash the bins the day they're emptied. Subscriptions matched to bin day.
Customers live on a spreadsheet. Collection days get checked suburb by suburb on the council website. Half the run is bins still sitting up the side of the house. Payments get chased every month. We build subscription, bin day and routing systems for bin cleaning businesses, then we host them and look after them.
Looking for bin cleaning subscription software that actually knows bin day?
Bin cleaning only works on collection day. The bin has to be empty, kerbside and still there when the ute rolls up. Every council runs its own schedule. Red bins go weekly while recycling and green waste alternate fortnights. Then a public holiday shifts the whole week. Generic job apps don't know any of that, so you end up doing it in your head.
Wollopit builds custom software for bin cleaners that knows the bin day for every address and plans your runs around it. Customers sign up and pay online. Reminders go out the night before. Your route is on your phone in the morning. Failed cards chase themselves. We connect the tools you already use, like Xero or ServiceM8, then host and look after the lot.
01The problems
What we hear from bin cleaners
Does your bin cleaning business have these problems? Here's how we'd fix them.
Most bin cleaners we talk to are flat out washing bins and running the whole business off a phone, a spreadsheet and a council website open in twelve tabs.
- The problemMatching collection daysEvery new customer means looking up their council schedule and working out which week their recycling goes out.How we fix itCollection days set automatically from the address, including alternating fortnightly bins.
- The problemSubscriptions on a spreadsheetMonthly, quarterly and one-off customers tracked by hand, with notes like 'only does the yellow bin'.How we fix itSubscriptions that bill and schedule themselves, with each customer's bins and frequency on file.
- The problemBins not outYou pull up and the bin is still in the yard or already wheeled back in.How we fix itReminder texts the night before plus a 'bin not out' button that logs it and offers a rebook.
- The problemRoutes planned manuallyEvery week you work out who's on which run, then zigzag across suburbs anyway.How we fix itDaily runs built from collection days and addresses, in a sensible order on your phone.
- The problemCard payments failExpired cards and bounced debits quietly eat a chunk of your monthly income.How we fix itFailed payments retried automatically with a card update link sent by text.
- The problemPublic holidays shift everythingCouncil pushes collection back a day and your whole week goes sideways.How we fix itHoliday shifts applied by council area, with runs and reminders moved to match.
- The problemCustomers move or go quietPeople sell up, go on holiday or want to skip a month and they ring you to sort it.How we fix itA customer link to pause, skip, change plan or update their address without a phone call.
- The problemNo proof the job was doneA customer swears their bin wasn't washed and it's your word against theirs.How we fix itBefore and after photos with a time and location stamp, sent with the job done text.
- The problemGrowth is hardEvery new suburb brings a new council, new bin days and a messier week.How we fix itNew areas added with their own collection rules so expanding doesn't break the system.
- The problemCommercial bins done on the sideStrata, cafes and real estate jobs sit in a separate notebook with separate invoices.How we fix itCommercial accounts with multiple bins, site notes and monthly invoices into Xero or MYOB.
02What we build
Solutions
What we build for bin cleaners. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Collection day matching
Each address linked to its council bin day and fortnightly recycling or green waste week.
Night-before reminders
Texts so customers leave their bins out after collection.
Route generation
Daily runs planned from collection days and addresses, ordered for the least driving.
Driver app
Today's run on the phone with bin colours, gate notes, photos and a 'bin not out' button.
Failed payment recovery
Automatic retries and card update links so you're not chasing money.
Customer self-service
Pause, skip, change plan, add a bin or update an address from a link.
Photo proof of service
Before and after shots attached to every wash and sent to the customer.
Area expansion
New suburbs and councils added with their own collection rules and holiday shifts.
Commercial & strata accounts
Body corporate, cafe and real estate bins with site notes and monthly invoicing.
A website that books
Quick on mobile, a postcode checker that shows their bin day and built to rank for 'bin cleaning near me'.
03The systems
The big ones
Your whole bin round, on one system.
These are the systems bin cleaners ask us about most. Each one works on its own and they get properly clever when they're joined up.
Subscriptions & billing
Customers sign up once. Money comes in on its own.
Customers pick their bins, choose monthly, quarterly or a one-off wash and pay online. Billing runs itself every cycle. Failed cards get retried and chased by text without you lifting a finger.
- Monthly, quarterly and one-off plans
- Price per bin or bundles
- Card or direct debit payments
- Automatic billing every cycle
- Failed payment retries
- Card update links by text
- Discount codes and referral credit
- Invoices and receipts into Xero or MYOB
- Pause and skip without losing the customer
Bin day matching
Knows bin day for every address.
Every customer is matched to their council's collection day the moment they sign up, including which fortnight their recycling and green bins go out. Public holiday shifts move the runs and the reminders with them.
- Bin day set from the address
- Council areas and zones on a map
- Weekly general waste days
- Alternating recycling and green weeks
- Public holiday shifts by council
- Postcode checker on your website
- Override for odd streets
- New councils added as you grow
Runs & driver app
Your run is on your phone before the ute's warm.
Each morning the day's run is built from who's due and where, in an order that makes sense on the road. Tick off bins, snap before and after photos and flag bins that weren't out, all from the cab.
- Runs built from bin days and addresses
- Best order with Google Maps directions
- Bin colours and counts per stop
- Gate codes and access notes
- Before and after photos
- 'Bin not out' button with rebook offer
- Job done text to the customer
- Multiple trucks and drivers
- Water and sanitiser use per run
Reminders & customer portal
Bins out, customers happy, phone quiet.
Customers get a text the night before so the bin stays kerbside after collection. They manage their own plan from a link: skip a month, add the green bin, pause for holidays or move house without ringing you.
- Night-before reminder texts
- Job done texts with photos
- Self-serve pause and skip
- Add or remove bins
- Change plan or frequency
- Update address and bin day follows
- Update card details
- Review requests after a wash
04How it changes
Before and after
A collection day run, wolloped.
Here's how a bin day could change. Every bin cleaning business is different, so we map yours first.
Before
- Check the council website for who's due
- Text customers one by one the night before
- Plan the run on paper or in your head
- Arrive to bins still up the driveway
- Chase failed payments at the end of the month
After
- Bin day known for every address
- Reminders sent automatically at 6pm
- Route ready on the phone in the morning
- 'Bin not out' logged and a rebook offered
- Payments retried and card links sent automatically
05Services
Everything under one roof
Software, websites and systems for bin cleaners.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for bin cleaners
Built around how your bin cleaning business actually runs: subscription sign-up, collection day matching and the admin in between, in one system you own.
Websites for bin cleaners
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Bin cleaning business system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for bin cleaners
Night-before reminders and route generation: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Xero, MYOB and ServiceM8 so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your bin cleaning business, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you already rely on, work alongside job apps you're happy with or replace the ones holding you back.
- Xero
- MYOB
- ServiceM8
- Tradify
- Jobber
- Stripe
- Square
- GoCardless
- Google Calendar
- Google Maps
- Twilio SMS
- Google Business Profile
- Mailchimp
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your bin cleaning business: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We jump in the ute for a run, sit with your spreadsheet and work out where bin day is costing you time and money.
- 02
Archi-tech
We plan it before writing code: your councils, bin days, plans, payments, runs, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the most painful bit first, so you get a win within a few bin days.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
08Questions
FAQ
Things bin cleaners ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can it handle alternating recycling and green waste weeks?
Yes. Each address knows its weekly general waste day and which fortnight its recycling and green bins go out, so you only wash what's actually been emptied.
What happens when a public holiday moves bin day?
Holiday shifts are set by council area. Runs and reminder texts move with them so nobody gets a reminder for the wrong day.
Can customers pause or skip a wash?
Yes. Customers can pause, skip or change their plan from a link without calling you.
Can we take photos to prove the bins were washed?
Yes. Drivers take before and after photos in the app. They're stamped with the time and location and can be sent to the customer with the job done text.
We already use ServiceM8 or Jobber. Do we have to switch?
No. If it's doing its job we build around it, adding bin day matching, subscriptions and reminders on top. If it's holding you back we'll show you what replacing it would involve before anything changes.
Can it handle commercial and strata bins too?
Yes. Commercial accounts can have many bins, site access notes and their own pricing, with monthly invoices going into Xero or MYOB.
How much does a bin cleaning system cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller pieces like online sign-up or reminder texts can be quick. Bigger systems are planned in stages so you get the first win early instead of waiting for everything at once.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most bin cleaners we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a bin cleaning business problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.