Seasonal reminders
Past customers prompted before storm and bushfire season by SMS and email, with a rebook link.
Gutter cleaning software: reminders, bookings & routes
Gutter cleaners: get booked before the storms, not after. Reminders that refill the calendar.
Customers forget about you until water's pouring over the fascia. Quotes need a drive-by, Tuesday's jobs are spread across six suburbs and half the invoices get paid a month late. We build reminder, quoting, booking and routing systems that keep gutter cleaning work coming in every season. Then we host them and look after them.
Looking for gutter cleaning booking and reminder software?
Gutter cleaning is seasonal and repeatable, which should make it easy money. In practice the phone goes quiet in winter. Then it rings off the hook the week after the first big storm, when every job is urgent and you're already booked out. Quotes depend on storeys, roof pitch, roof type and how many trees are hanging over the house. One-off customers never hear from you again.
Wollopit builds custom gutter cleaning software around how your business actually runs. Past customers get reminded before storm and bushfire season so the calendar fills on your terms. Quotes come from the address and a few questions. Jobs get grouped by suburb so your days are tight. Every clean ends with a photo report and a payment link. We connect the tools you already use like ServiceM8 and Xero, then host and look after the lot on our own servers.
01The problems
What we hear from gutter cleaners
Does your gutter cleaning business have these problems? Here's how we'd fix them.
Most gutter cleaners we talk to are flat out for six weeks and scratching for work the rest of the year. The work is repeatable. The system just isn't.
- The problemCustomers forget youYou clean a house once and never hear from them again until the gutters overflow and they ring whoever's first on Google.How we fix itAutomatic SMS and email reminders before storm and bushfire season, with a one-tap rebook link.
- The problemQuotes need a drive-byStoreys, roof pitch, tile or tin and gutter length all change the price, so you're driving out just to quote.How we fix itOnline quotes from the address, storeys, roof type and access. Anything odd gets checked against satellite imagery before you confirm.
- The problemDays spread all over townA job in one suburb, then 40 minutes to the next one and back again.How we fix itBookings grouped by suburb so customers pick from days you're already nearby.
- The problemStorm rush chaosAfter the first big storm the phone rings nonstop and you can't tell who's urgent from who's just keen.How we fix itA storm waitlist with priority flags for overflowing gutters and leaks, filled in order by area.
- The problemNo proof of workCustomers aren't up on the roof. They can't see what you did and some wonder if you did it at all.How we fix itBefore and after photos sent automatically in a tidy report the second the job's done.
- The problemUpsells missedYou spot rusted sections, missing guards and blocked downpipes but there's no easy way to offer the fix.How we fix itGutter guards, downpipe clears and repairs offered in the booking and quoted straight from the photo report.
- The problemPayments chasedHalf your customers are at work while you're on the roof. Invoices sit unpaid for weeks.How we fix itCard payments at booking or an automatic invoice with a pay link once the job's marked done.
- The problemAnnual plans on paperRegulars want a clean once or twice a year but it all relies on you remembering.How we fix itAnnual plans that book and bill themselves, with customers able to move their date online.
- The problemRain wrecks the scheduleA wet day cancels everything and you spend the night ringing customers to reshuffle.How we fix itA one-tap rain delay that texts every customer for the day and offers the next free slot.
- The problemSafety paperwork in the uteSWMS, height safety checks and ladder inspections live in a folder behind the seat.How we fix itJob safety checklists and SWMS on the crew's phones, signed and stored against every job.
- The problemReviews never asked forHappy customers say thanks at the door then never leave a Google review.How we fix itAn automatic review request after every paid job, timed for when they've seen the photos.
02What we build
Solutions
What we build for gutter cleaners. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Instant online quotes
Prices by storeys, roof type, gutter length and access, right on your website.
Suburb-based scheduling
Bookings offered on days you're already in the area to cut travel.
Storm waitlist
Urgent jobs flagged and slotted in by area when the weather turns.
Rain delay rebooking
One tap moves a washed-out day and texts every customer their new slot.
Photo job reports
Before and after photos, downpipe checks and notes sent to the customer automatically.
Gutter guard & repair upsells
Guards, repairs and downpipe clears offered at booking and quoted from the report.
Annual clean plans
Once or twice a year, booked and billed on autopilot.
Online payments
Paid at booking or by link after the job, synced to Xero or MYOB.
Crew app & safety checklists
Today's run, access notes, SWMS and height safety checks on every phone.
Real estate & strata accounts
Property managers book multiple addresses with reports per property and one monthly invoice.
Reviews on autopilot
Google review requests sent after every paid job.
A website that books
Fast on phones with instant quotes and booking, built to rank for 'gutter cleaning near me'.
03The systems
The big ones
Your whole gutter run, on one system.
These are the systems gutter cleaners ask us about most. Each one works on its own and they get properly clever when they're joined up.
Seasonal reminders
Get booked before the storms, not after.
Every past customer gets a reminder before storm season and again before bushfire season, timed to your area. They tap the link, pick a day you're already nearby and pay. Your calendar fills weeks ahead instead of the morning after.
- Storm and bushfire season campaigns
- Reminders by months since last clean
- SMS and email in your branding
- One-tap rebook link
- Only offers days you're in their suburb
- Automatic follow-up for no replies
- Annual plan renewals
- Opt-out handled for you
- Bookings per campaign tracked
Instant quotes
Quote the house without driving past it.
Customers enter their address, storeys and roof type and get a price on the spot. You set the rules for steep roofs, tight access, heavy tree cover and gutter guards. Anything unusual comes to you to check before it's confirmed.
- Quote form on your website
- Pricing by storeys and roof type
- Loadings for pitch, access and trees
- Gutter guard and downpipe add-ons
- Satellite view to check odd ones
- Flag for manual review
- Quote to booking in one tap
- Strata and multi-unit pricing
- Quotes synced to ServiceM8 or Tradify
Scheduling & routes
Fewer kays, more roofs.
Bookings are grouped by suburb so customers choose from days you're already in their area. The crew sees the day in driving order with access notes and dogs flagged. When rain hits, one tap shifts the day and tells everyone.
- Service areas by suburb and day
- Jobs in driving order
- Access notes, gate codes and dogs
- Storm waitlist with priority flags
- One-tap rain delay
- Automatic customer SMS updates
- Crew calendars on Google Calendar
- Two-person jobs for steep roofs
- Day capacity limits
Photo reports & payments
Proof from the roof. Paid before you're down the ladder.
The crew snaps before and after shots and the report goes to the customer the moment the job's marked done. Spot a rusted section or missing guard and the repair quote rides along with it. The pay link is in the same message.
- Before and after photos per section
- Downpipe flush checks
- Report sent automatically
- Repair and guard quotes attached
- Card payment at booking
- Pay link after the job
- Invoices into Xero or MYOB
- Overdue reminders sent for you
- Review request once paid
04How it changes
Before and after
Storm season, wolloped.
Here's how spring could look. Every gutter cleaning business is different, so we map yours first.
Before
- Wait for the first storm and hope the phone rings
- Drive past houses just to quote
- Zigzag across town all week
- Ring everyone one by one when it rains
- No record of the job beyond an invoice
- Chase payments for a month
After
- Reminders go out to past customers in early spring
- Customers get a price online in a minute
- Jobs grouped by suburb into tight days
- One tap reshuffles a rain day
- Photo report sent after every clean
- Paid at booking or by link the same day
05Services
Everything under one roof
Software, websites and systems for gutter cleaners.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for gutter cleaners
Built around how your gutter cleaning business actually runs: seasonal reminders, instant online quotes and the admin in between, in one system you own.
Websites for gutter cleaners
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Gutter cleaning business system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for gutter cleaners
Suburb-based scheduling and storm waitlist: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect ServiceM8, Tradify and simPRO so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your gutter cleaning business, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the job management and accounting tools you already use or replace the ones holding you back.
- ServiceM8
- Tradify
- simPRO
- Fergus
- Xero
- MYOB
- QuickBooks
- Stripe
- Square
- Google Calendar
- Google Maps
- Twilio SMS
- Google Business Profile
- Mailchimp
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your gutter cleaning business: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We ride along for a day, look at how quotes, bookings and reminders work now and find where the work is leaking.
- 02
Archi-tech
We plan it before writing code: your pricing rules, service areas, reminder timing, crew app, payments, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually reminders and quoting first so you get a win before storm season.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
08Questions
FAQ
Things gutter cleaners ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can we offer annual plans?
Yes. Customers can sign up for one or two cleans a year with automatic booking and billing. They can move their date online without ringing you.
When do the reminders go out?
Whenever you like. Most businesses want them before storm season and again before bushfire season, timed to their area. You can also remind customers a set number of months after their last clean.
Can customers really get a price without us seeing the house?
For most homes, yes. You set the pricing rules for storeys, roof type, access and trees. Anything outside those rules gets flagged for you to check before it's confirmed.
We use ServiceM8. Do we have to switch?
No. If ServiceM8, Tradify or simPRO is working for you we build around it so reminders, quotes and bookings flow into your existing jobs. If it's holding you back we'll show you what replacing it involves before anything changes.
Can real estate agents and strata managers book with us?
Yes. They get their own login to book multiple properties, see reports per address and receive one invoice a month.
How much does a gutter cleaning system cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller jobs like seasonal reminders or an online quote form can be quick. Bigger systems are planned in stages so you get the first win early, ideally before the next storm season.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most gutter cleaners we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a gutter cleaning business problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.