Field assessment app
Tree data, measurements, defects, risk ratings and photos captured on a tablet, even with no signal.
Arborist software: tree reports, quotes & crew scheduling
Arborists: reports done in the field, not at midnight. Climb more, type less.
Field notes on a clipboard, photos on three different phones, reports formatted for hours in Word and quotes scrawled on the back of a business card. We build assessment, reporting, quoting and crew systems for arborists that turn a morning on site into a finished report and a booked job. Then we host them and look after them.
Looking for arborist report software that also runs the quoting and the crews?
An arborist business is usually two jobs under one ute: a consulting side writing tree reports for councils, developers and homeowners, plus a crew side doing removals, pruning and stump grinding. The consulting side lives in Word templates and camera rolls. The crew side lives in a diary, a whiteboard and a group chat. Neither talks to the other, so the works recommended in a report rarely turn into a quote.
Wollopit builds custom arborist software around how you actually work. Assess a tree on a tablet and the risk rating, TPZ and SRZ, photos and recommendations drop straight into your report layout. Recommendations become a priced quote. Accepted quotes land on the crew calendar with the gear, permits and site notes attached. We connect the tools you already use such as Xero and ServiceM8. Then we host and look after the lot on our own servers.
01The problems
What we hear from arborists
Does your arborist business have these problems? Here's how we'd fix them.
Most arborists we talk to are brilliant up a tree and buried in paperwork on the ground. The report is the bit that eats the weekend.
- The problemReports formatted for hoursField notes get retyped into Word at night and every report takes longer to format than the assessment took.How we fix itAssessments captured on site produce a formatted report in your layout, ready to check and send.
- The problemInconsistent assessmentsTwo arborists look at the same tree and record it two different ways.How we fix itStandard assessment forms with your risk method built in, whether that's QTRA, TRAQ or your own matrix.
- The problemTPZ and SRZ by handWorking out protection zones from DSH and root buttress measurements with a calculator on the tailgate.How we fix itTPZ and SRZ calculated as you enter measurements, drawn on the site plan and listed in the report.
- The problemTree inventories are messyCouncils, schools and big sites have hundreds of trees in a spreadsheet nobody trusts.How we fix itMapped tree inventories with tag numbers, GPS points and every tree's history over time.
- The problemPhotos get lostFifty photos from one site and no idea which one is tree 14.How we fix itPhotos attached to each tree as you take them and placed in the report automatically.
- The problemRecommendations never quotedThe report says remove two trees and prune five, then nobody follows it up with a price.How we fix itRecommendations turn into a priced works quote that goes out with the report.
- The problemQuoting means driving outEvery removal enquiry means a site visit, even the simple ones.How we fix itOnline quote requests with photos, access details and a map pin so you can price the easy ones from the office.
- The problemCrew days planned on a whiteboardWho's climbing, where's the chipper and is the stump grinder booked? Ask the boss.How we fix itA crew calendar with jobs, people, trucks, chippers and EWP hire booked together.
- The problemPermits slow the jobCouncil approvals and protected vegetation checks get chased by email and forgotten.How we fix itPermit tracking on each job, with reminders and the approval attached before the crew rolls out.
- The problemSafety paperwork in the gloveboxSWMS, pre-start checks and tickets on paper that may or may not get signed.How we fix itSite risk assessments, SWMS sign-off and equipment checks on crew phones, stored against the job.
- The problemStorm season chaosAfter a big blow the phone rings nonstop and callouts get scribbled on whatever's handy.How we fix itA storm callout queue that sorts jobs by urgency, texts customers an ETA and keeps insurance photos together.
- The problemClients chase reportsDevelopers, certifiers and councils ring asking where the report is.How we fix itA client portal with reports, inventories and invoices ready to download.
02What we build
Solutions
What we build for arborists. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Automatic tree reports
Development, risk and health reports generated in your layout from the field data.
TPZ and SRZ calculator
Protection zones worked out from your measurements to AS 4970 and drawn on the site plan.
Mapped tree inventories
Every tree located, tagged and tracked with inspection history and next due dates.
Photo management
Images tied to each tree, labelled and placed in the right spot in the report.
Recommendations to quotes
Report recommendations priced as a works quote with your rates and gear.
Online quote requests
Customers send photos, access notes and a map pin before you leave the yard.
Crew & equipment scheduling
Jobs, climbers, ground crew, trucks, chippers, grinders and hire gear on one calendar.
Permit tracking
Council approvals, protected vegetation checks and conditions tracked against each job.
Safety & compliance
SWMS, pre-starts, equipment checks and ticket expiry reminders on crew phones.
Storm callout queue
Urgent jobs sorted first, customers texted an ETA and insurance photos kept together.
Client portals
Reports, inventories, quotes and invoices available to clients online.
Invoicing & payments
Job sheets turn into invoices in Xero or MYOB with card payments through Stripe or Square.
A website that ranks
Fast on mobile, built to rank for 'tree removal near me' with quote requests built in.
03The systems
The big ones
Your whole arborist business, on one system.
These are the systems arborists ask us about most. Each one works on its own and they get properly clever when they're joined up.
Tree assessments
Assess on site. The report writes itself.
Your assessment form follows your methods, so every arborist records trees the same way. Measurements, defects, risk ratings and photos captured on a tablet become a formatted report in your layout, ready for a final read and your sign-off.
- Works offline on site
- Your risk method built in
- DSH, height and canopy spread
- Defects picked from your own lists
- Photos linked to each tree
- TPZ and SRZ calculated automatically
- Report generated in your template
- Site plans and appendices included
- Version history for revised reports
- Your sign-off before it sends
Tree inventories
Hundreds of trees, mapped and never forgotten.
Councils, schools, body corporates and big estates get a living map of every tree. Each one has a tag, a GPS point, photos and its full history, with reinspections flagged when they fall due.
- Map view with GPS points
- Tag numbers and QR tags
- Inspection history per tree
- Reinspection due dates
- Completed works logged per tree
- Filter by species, risk or zone
- Import from old spreadsheets
- Export to GIS formats
- Client logins to view their trees
Quotes & works
Recommendations that turn into paid work.
Every recommendation in a report can become a line on a works quote, priced with your rates, crew time and gear. Customers accept online and the job is ready to schedule before you've left the site.
- Recommendations become quote lines
- Your rates for climbing, removal and grinding
- Gear and hire costs added automatically
- Online quote requests with photos
- Good, better and best options
- Accept and pay a deposit online
- Reminders on quiet quotes
- Quotes pushed to ServiceM8, Tradify or simPRO
Crew scheduling
The right crew, the right gear, the right site.
Jobs land on a crew calendar with climbers, ground crew, trucks, chippers and stump grinders booked together. Site notes, permits and safety paperwork travel with the job so nobody turns up without the approval or the right gear.
- Drag and drop crew calendar
- Trucks, chippers and grinders booked
- EWP and crane hire on the job
- Traffic management flagged
- Permits attached before the job runs
- SWMS and pre-starts on phones
- Before and after photos
- Customer SMS when the crew's on the way
- Storm callout queue
- Job sheets to invoices in Xero
Client portals
Reports ready before they ring to ask.
Developers, certifiers, councils and homeowners log in to download their reports, check their tree register and approve quotes. Fewer phone calls and a much more professional look.
- Reports ready to download
- Revised versions tracked
- Tree register for ongoing clients
- Quotes approved online
- Invoices and payment links
- Upcoming works and reinspections
- Separate logins for each site
04How it changes
Before and after
A development site assessment, wolloped.
Here's how a twenty-tree development report could change. Every arborist works differently, so we map yours first.
Before
- Notes on a clipboard in the field
- Protection zones worked out on the tailgate
- Photos sorted and renamed at night
- Report formatted in Word over the weekend
- Developer rings asking where it is
- Quote for the works never sent
After
- Assessment on the tablet, tree by tree
- TPZ and SRZ calculated as you go
- Photos linked to each tree automatically
- Report generated in your layout
- Developer downloads it from the portal
- Works quote sent with the report
05Services
Everything under one roof
Software, websites and systems for arborists.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for arborists
Built around how your arborist business actually runs: field assessment app, automatic tree reports and the admin in between, in one system you own.
Websites for arborists
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Arborist business system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for arborists
TPZ and SRZ calculator and mapped tree inventories: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Xero, MYOB and ServiceM8 so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your arborist business, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside job management you're happy with or replace what's holding you back.
- Xero
- MYOB
- ServiceM8
- Tradify
- simPRO
- Fergus
- Stripe
- Square
- Google Calendar
- Google Maps
- Nearmap
- QGIS
- ArcGIS
- SafetyCulture
- Microsoft Word
- Google Drive
- Dropbox
- Twilio SMS
- Google Business Profile
- Deputy
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your arborist business: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We spend a day on site with your crew and an afternoon with whoever writes the reports, then work out what's actually slowing you down.
- 02
Archi-tech
We plan it before writing code: your assessment methods, report layouts, inventories, quotes, crews, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the report first, so you get your weekends back quickly.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
08Questions
FAQ
Things arborists ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can it follow the standards we report against?
Yes. We build the forms and report layout around the methods and standards you use, like AS 4970 and AS 4373 or your chosen risk method, so every report is consistent.
Will it work on site with no signal?
Yes. The assessment app works offline and syncs when you're back in range, so a back paddock or a bush block isn't a problem.
Can it calculate TPZ and SRZ for us?
Yes. Enter the measurements and it works out the zones, shows them on the site plan and lists them in the report.
We already use ServiceM8 or Tradify. Do we have to switch?
No. If your job management is doing its job, we build around it: the assessments, reports, inventories and portal sit on top, with quotes and jobs flowing into it. If it's holding you back, we'll show you what replacing it would involve before anything changes.
Can we bring our existing tree spreadsheets across?
Usually yes. We import your old registers and photos so the inventory starts with the history you already have.
How much does arborist software cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller jobs like a report generator or quote request form can be quick. Bigger systems are planned in stages so you get the first win early instead of waiting for everything at once.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most arborists we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got an arborist business problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.