Online sign-up
Plans, contracts, payment details and inductions online.
Gym membership software, direct debits & member apps
Gyms: your own membership system, not a monthly bill per member. Sign-ups, debits, bookings and doors in one.
Paying per member for software that almost fits, chasing failed debits and juggling class bookings, door fobs and apps from different companies. We build gym systems that tie it all together and that you own.
Looking for gym management software or a membership system?
Most gym software is rented by the member, so the more you grow the more you pay. It also rarely does everything: sign-ups in one tool, debits in another, classes in a third and door access somewhere else. We build one system around how your gym actually runs.
Wollopit builds booking systems, memberships, apps and websites for gyms around how your studio actually runs. We connect the tools you already use, replace the ones charging you a fortune per booking and look after the lot on our own servers, so you can get back to your clients.
01The problems
What we hear from gyms
Does your gym have these problems? Here's how we'd fix them.
Most gyms we talk to are paying monthly fees for software that almost fits, then patching the gaps with spreadsheets and DMs.
- The problemPaying per member foreverSoftware fees grow every time you sign someone up.How we fix itA membership system you own, with no per-member licence fees from us.
- The problemSign-ups need staffNew members fill in forms at the desk.How we fix itOnline sign-up with contract, payment details and induction booking in one go.
- The problemFailed direct debitsDeclined payments are chased one by one.How we fix itAutomatic retries, card update links and a list of who actually needs a call.
- The problemClass bookings overflowPopular classes are packed and others are empty.How we fix itClass booking with caps, waitlists and no-show rules.
- The problemDoor access separateFobs and access are managed in another system.How we fix itAccess tied to membership status, so unpaid members don't get in.
- The problemMembers drift awayNobody notices until they cancel.How we fix itAttendance alerts and win-back messages for members who stop coming.
02What we build
Solutions
What we build for gyms. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Direct debit management
Recurring billing with retries and card updates.
Class booking
Timetables, caps, waitlists and credits.
Door access integration
Entry linked to membership status.
Member app
Bookings, membership and payments on their phone.
Retention alerts
Members flagged before they quit.
03How it changes
Before and after
A January sign-up rush, wolloped.
Here's how a typical day could change. Every business is different, so we map yours first.
Before
- Paper forms at the desk
- Debits set up by hand
- Fob programmed separately
- Class overbooked
After
- Sign-up done online
- Debits set up automatically
- Access live when paid
- Class capped with a waitlist
04Services
Everything under one roof
Software, websites and systems for gyms.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for gyms
Built around how your gym actually runs: online sign-up, direct debit management and the admin in between, in one system you own.
Websites for gyms
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Gym system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for gyms
Class booking and door access integration: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Mindbody, Fresha and Timely so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your gym, looked after by the people who built it.
05Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside the ones you're happy with or replace the ones holding you back.
- Mindbody
- Fresha
- Timely
- Ezidebit
- Stripe
- Square
- Xero
- Mailchimp
- Twilio SMS
- Google Business Profile
06How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your gym: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We spend time with the people doing the work, see where the hours go and work out what's actually slowing you down.
- 02
Archi-tech
We plan it before writing code: your data, customers, payments, the tools you keep, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the most painful bit first, so you get a win quickly.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
07Questions
FAQ
Things gyms ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can we move members across from our current gym software?
Yes. We export members, plans and payment schedules from your current system and move them across carefully, so billing carries on without members having to sign up again where possible.
How much does it cost?
It depends on what you need, so we quote up front once we understand your gym. No surprise invoices, no lock-in and you own what we build.
We already use a booking app. Do we have to switch?
No. If it's working we build around it: the website, the missing features and the integrations. If the fees or limits are holding you back we'll show you what your own system would look like first.
Can clients book and pay from their phone?
Yes. Everything is built phone-first: booking, paying, memberships, reminders and rebooking in a couple of taps.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most gyms we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a gym problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.