Reformer booking
Beds booked per class.
Pilates reformer booking with credits & waitlists
Pilates studios: every reformer booked, every waitlist filled. Credits and waitlists done right.
Reformers empty after late cancellations, credits tracked loosely and booking fees rising. We build reformer booking systems for Pilates studios.
Looking for Pilates reformer booking software?
Reformer classes have fixed capacity, so every empty bed costs money. We build systems with smart waitlists, credits and cancellation rules.
Wollopit builds booking systems, memberships, apps and websites for Pilates studios around how your studio actually runs. We connect the tools you already use, replace the ones charging you a fortune per booking and look after the lot on our own servers, so you can get back to your clients.
01The problems
What we hear from Pilates studios
Does your Pilates studio have these problems? Here's how we'd fix them.
Most Pilates studios we talk to are paying monthly fees for software that almost fits, then patching the gaps with spreadsheets and DMs.
- The problemEmpty reformersLate cancellations leave gaps.How we fix itWaitlists that fill spots automatically.
- The problemCredits unclearClients unsure what's left.How we fix itCredits tracked and shown.
- The problemCancellation rulesPolicies hard to enforce.How we fix itRules built in.
- The problemMembershipsBilling manual.How we fix itRecurring memberships.
- The problemTeacher schedulesCover arranged by text.How we fix itTeacher cover requests.
- The problemIntro offersNew clients don't convert.How we fix itFollow-ups after intro packs.
02What we build
Solutions
What we build for Pilates studios. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Smart waitlists
Spots filled automatically.
Credits
Packs and credits tracked.
Cancellation rules
Policies enforced fairly.
Memberships
Recurring plans.
Intro conversions
Follow-ups after trials.
03How it changes
Before and after
A 6am class, wolloped.
Here's how a typical day could change. Every business is different, so we map yours first.
Before
- Late cancellation
- Empty reformer
- Credit dispute
- Teacher swap by text
After
- Waitlist fills the bed
- Class full
- Credits shown
- Cover arranged
04Services
Everything under one roof
Software, websites and systems for Pilates studios.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for Pilates studios
Built around how your Pilates studio actually runs: reformer booking, smart waitlists and the admin in between, in one system you own.
Websites for Pilates studios
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Pilates studio system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for Pilates studios
Credits and cancellation rules: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Mindbody, Fresha and Timely so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your Pilates studio, looked after by the people who built it.
05Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside the ones you're happy with or replace the ones holding you back.
- Mindbody
- Fresha
- Timely
- Ezidebit
- Stripe
- Square
- Xero
- Mailchimp
- Twilio SMS
- Google Business Profile
06How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your Pilates studio: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We spend time with the people doing the work, see where the hours go and work out what's actually slowing you down.
- 02
Archi-tech
We plan it before writing code: your data, customers, payments, the tools you keep, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the most painful bit first, so you get a win quickly.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
07Questions
FAQ
Things Pilates studios ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can clients choose their reformer?
Yes. Clients can pick a bed if you want. Otherwise the system assigns one.
How much does it cost?
It depends on what you need, so we quote up front once we understand your Pilates studio. No surprise invoices, no lock-in and you own what we build.
We already use a booking app. Do we have to switch?
No. If it's working we build around it: the website, the missing features and the integrations. If the fees or limits are holding you back we'll show you what your own system would look like first.
Can clients book and pay from their phone?
Yes. Everything is built phone-first: booking, paying, memberships, reminders and rebooking in a couple of taps.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most Pilates studios we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a Pilates studio problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.