Online term enrolments
Classes by age, style and level with capacity limits, waitlists and quick re-enrolment for returning families.
Dance studio software: enrolments, concerts & family billing
Dance studios: enrolments, costumes and billing in step. Less admin, more dancing.
Enrolment forms come back on paper every term, costume sizes live in a spreadsheet and three siblings in nine classes turn one family invoice into an afternoon. We build enrolment, billing, costume and concert systems for dance studios that all talk to each other, then we host them and look after them.
Looking for dance studio software that handles families, terms and concert season properly?
A dance studio is a school, a costume department, a theatre company and a small debt collection agency all at once. You've got terms, trial classes, siblings doing ballet, jazz and acro on different nights, exam entries, comp teams, costume sizes for 400 kids and a concert that needs tickets, a program and a running order. Most studios hold it together with paper forms, a spreadsheet, a Facebook group and an owner answering parent messages at 10pm.
Wollopit builds custom dance studio software around how your studio actually runs. Parents enrol online and pick classes that fit. Families get one account with sibling discounts worked out for them. Costume orders come from the class list, not a clipboard. Concert tickets sell themselves and the teacher's roll lives on a tablet. We connect the tools you already like, replace the ones holding you back and look after the lot on our own servers.
01The problems
What we hear from dance studios
Does your dance studio have these problems? Here's how we'd fix them.
Most studio owners we talk to became owners because they love teaching dance. Then term two enrolments, costume deposits and concert tickets landed on the front desk at the same time.
- The problemEnrolments on paper every termForms go home in school bags, come back half filled in and someone types the lot into a spreadsheet before week one.How we fix itOnline term enrolment where returning families re-enrol in a few taps and new families pick classes by age and level.
- The problemFamily billing is a headacheThree kids, seven classes, a sibling discount, a multi-class discount and a private lesson. Every invoice is maths.How we fix itOne account per family with discounts applied automatically and invoices that work themselves out each term.
- The problemChasing fees all termHalf the studio pays on time. The other half needs three reminders and an awkward chat at pickup.How we fix itTerm or instalment payments by card or direct debit, automatic reminders and failed payment retries.
- The problemCostume sizes in a spreadsheetMeasurements scribbled on paper, sizes guessed, deposits taken in cash and nobody sure who's paid.How we fix itCostume orders built from each class list, sizes entered by parents, deposits collected online and an order sheet for the supplier.
- The problemConcert tickets sold at receptionParents queue at the desk, seats get double sold and Nan still doesn't have a ticket for the matinee.How we fix itOnline concert ticketing with reserved seating, family allocations, release dates and QR tickets on their phones.
- The problemConcert running order chaosForty items, quick changes, kids in three numbers and a running order that changes the night before.How we fix itA concert planner that flags quick changes, builds the running order and prints backstage and dressing room sheets.
- The problemRolls on paperTeachers tick names on a clipboard, the roll gets lost and nobody knows who missed three weeks in a row.How we fix itDigital rolls on a tablet or phone with absence alerts, makeup classes tracked and attendance history per dancer.
- The problemClass changes by emailParents message, text and DM about swapping classes, makeup lessons and holidays. Half of it gets missed.How we fix itA parent portal for class change requests, makeup bookings and absences, all landing in one queue.
- The problemExam and comp entries by handExam fees, syllabus levels, eisteddfod entries and solo bookings tracked in a teacher's notebook.How we fix itExam and competition entries per dancer with fees, schedules, costume notes and results all in one place.
- The problemParents ask the same questionsWhat time is rehearsal? Which costume for Saturday? Is class on this week? Over and over.How we fix itNotices and calendars by class, SMS and email to just the right families and a portal that answers the common stuff.
- The problemTrial classes that never convertFamilies book a free trial, enjoy it then drift off because nobody followed up.How we fix itOnline trial bookings with automatic follow-up and a one-tap enrol link sent after class.
02What we build
Solutions
What we build for dance studios. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Family accounts & billing
One account per family with sibling and multi-class discounts, term or instalment billing and invoices to Xero.
Payments & direct debit
Card and direct debit payments, automatic reminders, failed payment retries and a clear view of who owes what.
Parent portal
Timetables, invoices, notices, class changes, absences and makeup bookings in one login.
Digital rolls
Attendance on a tablet or phone, makeup classes tracked and alerts when a dancer keeps missing class.
Costume ordering
Costumes per class, sizes from parents, deposits online and supplier order sheets that build themselves.
Concert ticketing
Reserved seating, multiple shows, family ticket limits, release dates and QR check-in at the door.
Concert planner
Running orders, quick change warnings, dressing room lists and rehearsal schedules for every item.
Exams & competitions
Syllabus levels, exam entries, eisteddfod and solo bookings, fees and results per dancer.
Trial class bookings
Free or paid trials booked online with follow-ups and an easy path to full enrolment.
Timetable & room planner
Classes, studios and teachers on one timetable that flags clashes before they happen.
Teacher hub
Teacher timetables, class lists, rolls, Working with Children check expiries and hours for payroll.
Uniform & merch shop
Leotards, studio hoodies and shoes ordered online and collected at class.
A website that dances
Hand-built, quick on mobile, with the live timetable, trial bookings and enrol buttons, built to rank for 'dance classes near me'.
03The systems
The big ones
Your whole studio, on one system.
These are the systems dance studios ask us about most. Each one works on its own and they get properly clever when they're joined up.
Term enrolments
Re-enrolment in minutes, not a fortnight of forms.
Parents enrol online and only see the classes that suit their dancer's age and level. Returning families roll over to next term in a few taps and full classes fill a waitlist instead of your inbox.
- Classes filtered by age, style and level
- One-tap re-enrolment for returning families
- Capacity limits and waitlists
- Trial class bookings with follow-up
- Medical, consent and photo permissions
- Teacher approval for higher levels
- Timetable shown live on your website
- Mid-term starts priced pro rata
- Holiday workshops and intensives
- Enrolment numbers by class and term
Family billing
One family, one account, one invoice that adds up.
Every family gets one account no matter how many kids or classes they're in. Sibling and multi-class discounts apply themselves and families pay per term or in instalments without you doing the maths.
- One account per family
- Sibling and multi-class discounts
- Pay per term or in instalments
- Card and direct debit payments
- Automatic reminders and retries
- Privates, exams and costumes on one bill
- Activity vouchers recorded against fees
- Credits for cancelled classes
- Invoices and payments synced to Xero
- Who owes what at a glance
Costumes & concerts
Concert season without the clipboard.
Costumes are set up per class so parents enter sizes and pay deposits online. When concert time comes, tickets sell themselves with reserved seats and the running order warns you about quick changes before dress rehearsal does.
- Costumes set up per class or item
- Parents enter sizes and measurements
- Deposits and balances paid online
- Supplier order sheets by size
- Reserved seating across multiple shows
- Ticket limits and release dates per family
- QR tickets scanned at the door
- Running order with quick change alerts
- Dressing room and backstage lists
- Printable or digital programs
Parent portal
Answers for parents without a 10pm message.
Timetables, invoices, notices, costume details and rehearsal times sit in one login. Parents request class changes, report absences and book makeup classes themselves, so the front desk isn't the help desk.
- Timetables per dancer
- Invoices and payment history
- Class change requests
- Absence reporting and makeup bookings
- Notices by class or whole studio
- SMS and email to the right families
- Rehearsal and concert calendars
- Costume sizes and order status
- Exam and comp schedules
- Works on any phone
Rolls & teachers
Rolls on a tablet. Teachers in the loop.
Teachers take the roll on a tablet or phone and see medical notes and allergies for every dancer in front of them. You see attendance trends, makeup credits and teacher hours ready for payroll.
- Digital rolls on any device
- Medical and allergy notes per dancer
- Makeup class credits tracked
- Alerts for repeated absences
- Teacher timetables and class lists
- Working with Children check expiries
- Teacher hours for payroll
- Room and studio clash warnings
- Exam readiness notes per dancer
- Attendance history by term
04How it changes
Before and after
Concert season, wolloped.
Here's how costume and concert season could change. Every studio is different, so we map yours first.
Before
- Costume size slips sent home in school bags
- Deposits taken in cash at the front desk
- Supplier order typed up from a spreadsheet
- Tickets sold at reception with a seating chart in pen
- Family invoices adjusted by hand
- Parents message to ask what time rehearsal is
After
- Parents enter sizes in the portal
- Deposits paid online and tracked per dancer
- Supplier order sheet builds itself by size
- Reserved seats sold online with QR tickets
- Costume and ticket charges land on the family account
- Rehearsal times sent to just the right classes
05Services
Everything under one roof
Software, websites and systems for dance studios.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for dance studios
Built around how your dance studio actually runs: online term enrolments, family accounts & billing and the admin in between, in one system you own.
Websites for dance studios
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Dance studio system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for dance studios
Payments & direct debit and parent portal: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Class Manager, Jackrabbit Dance and DanceStudio-Pro so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your dance studio, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside studio platforms you're happy with or replace the ones holding you back.
- Class Manager
- Jackrabbit Dance
- DanceStudio-Pro
- Ezidebit
- Debitsuccess
- Stripe
- Square
- Xero
- MYOB
- TryBooking
- Humanitix
- Mailchimp
- Twilio SMS
- Google Business Profile
- Vimeo
- Canva
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your dance studio: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We sit at your front desk during enrolment week, watch a class roll and talk to your teachers, then work out what's actually slowing you down.
- 02
Archi-tech
We plan it before writing code: your classes, families, discounts, costumes, concerts, payments, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the most painful bit first, so you get a win before next term starts.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
08Questions
FAQ
Things dance studios ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can parents pay by term or in instalments?
Yes. Families can pay per term or in instalments by card or direct debit. Sibling and multi-class discounts are applied automatically.
Can one family account cover several kids?
Yes. That's the core of it. One login and one account per family, with every child's classes, privates, exams, costumes and tickets on the same bill.
Can it handle costume orders and concert tickets?
Yes. Costumes are set up per class so parents enter sizes and pay online. Concert tickets can have reserved seating, multiple shows and family limits, with QR check-in on the night.
We already use Class Manager or another studio platform. Do we have to switch?
No. If your current platform is doing its job we build around it, adding the pieces it doesn't handle well. If it's holding you back, we'll show you what replacing it would involve before anything changes.
Can we bring across our existing families and history?
Yes. We move your families, dancers, classes and balances across from spreadsheets or your current system so nobody has to re-enter anything.
Can it record activity vouchers against fees?
Yes. Vouchers like Queensland's FairPlay can be recorded against a family's account so the balance is right.
How much does a dance studio system cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller jobs like online enrolments or concert ticketing can be quick. Bigger systems are planned in stages so you get the first win early, ideally before your next term or concert.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most dance studios we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a dance studio problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.