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Breakdance class software: bookings, crews & battles

Breakdance classes: full floors, sorted crews, battles that run on time. More floor time, less admin.

Class bookings live in a group chat. Parents pay term fees in cash at the door. Battle entries end up on a clipboard and half the new kids started without a waiver. We build systems for breaking schools that handle the classes, the crews and the jams in one place. Then we host them and look after them.

Tell us what's slowing you down →Try the live demo →Or call0423 011 252

Looking for breakdance class or dance school booking software that gets battles too?

A breaking school runs a lot more than a timetable. There are kids classes after school, teen and adult sessions at night, open practice, holiday workshops, crews training for comps and a jam or battle every few months. Most dance studio software is built for ballet concerts and costume fees. It has no idea what a cypher, a 2v2 or a top 16 bracket is, so the battle side ends up on paper and in DMs.

Wollopit builds custom software around how your school actually runs. Parents book and pay for the term online and sign the waiver as they go. Adults grab a class pack on their phone. Crews get their own training schedule and battle entries come in online with categories, fees and brackets ready on the night. We connect the tools you already like and host the lot on our own servers, so you can stay on the floor.

01The problems

What we hear from breakdance schools

Does your breakdance school have these problems? Here's how we'd fix them.

Most breaking schools we talk to are run by dancers who'd rather be teaching windmills than chasing invoices. The admin creeps in through the group chat and never leaves.

  • The problemBookings in group chatsFifty messages of thumbs-ups and nobody actually knows who's turning up to Thursday's class.
    How we fix itOnline class booking with caps, waitlists and a live headcount on your phone.
  • The problemTerm fees paid in cash at the doorParents hand over notes mid-warm-up. Someone forgets and you're chasing them in week seven.
    How we fix itTerm enrolments paid online up front or by instalments, with automatic reminders for anyone behind.
  • The problemBattle entries on paperEntries, fees and categories collected on a clipboard, then typed into a spreadsheet at 1am before the jam.
    How we fix itOnline battle entry forms with categories, age groups, entry fees and a cap per bracket.
  • The problemBrackets drawn on a whiteboardSeeding by hand, a no-show blows the whole draw and the MC is shouting names off a phone.
    How we fix itBrackets built from the entry list, quick swaps for no-shows and results posted after each round.
  • The problemWaivers missingNew kids jump on the floor before anyone's seen a medical or consent form.
    How we fix itDigital waivers and medical details signed at sign-up. No form, no booking.
  • The problemCasual drop-ins aren't trackedAdults drop in, pay whatever and nobody knows how many classes are left on their card.
    How we fix itCasual passes, class packs and memberships sold online and checked off at the door.
  • The problemParents don't know how their kid is goingEvery parent wants to know when their kid moves up and you're answering it in the car park.
    How we fix itSkill levels and moves tracked per student, with progress notes parents can see.
  • The problemCrew training is chaosComp crew sessions, rehearsals and travel all organised in a separate chat that nobody reads.
    How we fix itCrew pages with their own schedule, notices, attendance and battle entries.
  • The problemHoliday workshops are a scrambleGuest teacher workshops get posted on Instagram and filled by DM, then half don't pay.
    How we fix itWorkshops with online tickets, capacity limits and reminders the day before.
  • The problemVouchers and rebates done by handFairPlay vouchers and family discounts get worked out on a calculator every term.
    How we fix itSibling discounts applied automatically and vouchers recorded against the enrolment.
02What we build

Solutions

What we build for breakdance schools. Usually all talking to each other.

Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.

01

Class booking

Kids, teens and adult classes with caps, waitlists and levels. Book from any phone.

02

Term enrolments

Enrol for the term online with upfront or instalment payments and automatic reminders.

03

Casual passes & class packs

Drop-ins, 10-class packs and unlimited memberships that count themselves down.

04

Digital waivers & medical forms

Consent, photo permission and medical notes signed at sign-up and stored safely.

05

Check-in at the door

A tablet or phone at the entry: tap a name, see if they're paid and signed.

06

Battle entries

Online entry for 1v1, 2v2 and crew battles with categories, age groups and fees.

07

Brackets & results

Seeding, prelim scores, top 16 brackets, live results and a screen for the crowd.

08

Jam & event tickets

Spectator tickets, QR check-in and capacity limits for jams and showcases.

09

Crew management

Crew rosters, training schedules, notices and comp entries in one place.

10

Progress tracking

Levels, moves landed and teacher notes per student, shared with parents.

11

Workshops & holiday programs

Guest teacher workshops and holiday classes with tickets and reminders.

12

Parent & member app

Bookings, payments, timetable changes and notices in one login, not five chats.

13

A website that moves

Fast on mobile, with the live timetable and upcoming jams, built to rank for 'breakdance classes near me'.

03The systems

The big ones

Your whole breaking school, on one system.

These are the systems breaking schools ask us about most. Each one works on its own. Join them up and the admin mostly runs itself.

Class booking & enrolments

Classes full, fees paid, forms signed.

Parents enrol their kids for the term and pay online, signing the waiver as they go. Adults book a single class or grab a pack on their phone. You open the app and see exactly who's coming tonight.

  • Kids, teens and adult timetables
  • Class caps and waitlists
  • Term enrolments with instalments
  • Casual passes and class packs
  • Digital waivers and medical notes
  • Sibling discounts applied automatically
  • Voucher and rebate records
  • Check-in by tablet or phone
  • SMS for cancelled or moved classes
  • Trial class sign-ups

Battles & jams

Entries online. Brackets ready before the DJ starts.

Dancers enter and pay online by category, so you know the numbers weeks out. On the night, check-in feeds straight into prelims and brackets. Results go up as each round finishes, on a screen and your website.

  • Online entries by category and age
  • Entry fees and caps per bracket
  • Spectator tickets with QR check-in
  • Prelim scoring for judges
  • Top 8, 16 or 32 brackets
  • Quick swaps for no-shows
  • Live bracket screen for the crowd
  • Results posted to your website
  • Judge, DJ and MC run sheet
  • Past battle results kept on file

Crews & progress

Every kid knows their next move. So do their parents.

Teachers tick off moves and levels from their phone after class. Parents see the progress without cornering you in the car park. Comp crews get their own schedule, notices and battle entries in one place.

  • Levels and moves per student
  • Teacher notes from a phone
  • Progress shared with parents
  • Level-up notifications
  • Crew rosters and training times
  • Crew notices instead of group chats
  • Attendance per student and crew
  • Comp and battle history per dancer

Billing & members

No more cash in a bum bag.

Term fees, class packs and memberships bill themselves through Stripe or Ezidebit. Failed payments retry on their own. Everything lands in Xero so the books match the floor.

  • Term fees upfront or by instalments
  • Recurring memberships for adults
  • Automatic failed-payment retries
  • Overdue reminders by SMS and email
  • Family accounts with one bill
  • Workshop and event sales
  • Payments synced to Xero or MYOB
  • Pause memberships for injury or travel
04How it changes

Before and after

A jam night, wolloped.

Here's how a jam night could change. Every school runs its battles differently, so we map yours first.

Before

  1. Entries collected by DM and on a clipboard
  2. Cash entry fees in an envelope
  3. Brackets drawn on a whiteboard at the venue
  4. A no-show wrecks the draw
  5. Waivers missing for half the kids
  6. Results posted on Instagram a week later

After

  1. Entries and fees in online weeks out
  2. Every category capped and paid
  3. Brackets built from check-in in seconds
  4. No-shows swapped with one tap
  5. Every dancer signed before they arrived
  6. Results live on screen and on your website
05Services

Everything under one roof

Software, websites and systems for breakdance schools.

Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.

Custom software for breakdance schools

Built around how your breakdance school actually runs: class booking, term enrolments and the admin in between, in one system you own.

Websites for breakdance schools

Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.

Breakdance school system upgrades

Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.

Apps and portals for breakdance schools

Casual passes & class packs and digital waivers & medical forms: customer and staff portals that work on any phone without an app store.

Integrations and automation

We connect Mindbody, Ezidebit and Stripe so information moves on its own and nobody retypes it.

Hosting, support and care

Managed hosting, updates, backups and security for your breakdance school, looked after by the people who built it.

06Integrations

Connections

Plays nicely with what you already use.

We connect to the tools you rely on, work around the platforms you're happy with or replace the ones holding you back.

  • Mindbody
  • Ezidebit
  • Stripe
  • Square
  • GoCardless
  • Xero
  • MYOB
  • Mailchimp
  • Twilio SMS
  • Google Business Profile
  • Instagram
  • TikTok
  • YouTube
  • Facebook
  • Humanitix
  • Eventbrite
  • Canva
  • Deputy
07How we work

The process

Some people dip their toe in. We turn up in a rebreather.

We get properly below the surface of your breakdance school: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.

  1. 01

    Think

    We watch a class, a check-in rush and a jam night, then work out where the admin is eating your floor time.

  2. 02

    Archi-tech

    We plan it before writing code: your classes, terms, crews, battles, payments, waivers, hosting and cost.

  3. 03

    Build

    Real engineering, shown to you early and often. Usually bookings and term fees first so next term starts clean.

  4. 04

    Look after

    We host it, maintain it and keep improving it. When something breaks before a battle you call the people who built it.

08Questions

FAQ

Things breakdance schools ask us.

Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.

Can it run battle brackets?

Yes. Entries are seeded into brackets by category from the check-in list. You can swap no-shows on the spot and results post after each round.

Can parents enrol and pay for the whole term online?

Yes. Parents enrol, pay upfront or by instalments and sign the waiver in one go. Anyone behind gets an automatic reminder so you're not chasing cash.

Can adults buy casual passes or class packs?

Yes. Drop-ins, class packs and memberships are sold online and counted down at check-in, so you always know what's left on someone's card.

Can parents see how their kid is progressing?

Yes. Teachers tick off moves and levels from their phone and parents see the progress in their login, with a heads up when their kid is ready to move up.

We already use Mindbody. Do we have to switch?

No. If your booking platform is doing its job we build around it: battles, crews, progress and the website on top. If it's holding you back we'll show you what replacing it involves before anything changes.

How much does a breaking school system cost?

It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.

How long does it take?

Smaller jobs like battle entries or online booking can be quick. Bigger systems are planned in stages so you get the first win early, often before your next term or jam.

Who looks after it once it's built?

We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.

We already have systems. Can you upgrade them instead of starting again?

Usually, yes. We keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.

Contact

Got a breakdance school problem? Consider it wolloped.

Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.

Call0423 011 252 Emailprojects@wollopit.com.au
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