Park and class booking
Members book by park, day and time with caps, waitlists and the meeting spot pinned on a map.
Bootcamp booking software: parks, weather & payments
Bootcamps: book by park, make the rain call once. Train more, text less.
Three parks, a beach session and a 5.30am rain call sent one text at a time. Bookings land in DMs, casuals pay cash out of a bum bag and the sign-in sheet is soggy by Thursday. We build booking, weather alert, membership and challenge systems for outdoor bootcamps, then we host them and look after them.
Looking for bootcamp booking software that actually gets outdoor training?
Most gym software assumes one building with a roof. A bootcamp runs out of a ute across a few parks and a stretch of beach. The timetable moves with sunrise and the weather decides at 4.45am whether anyone trains at all. Add council permits capping your numbers per park, casuals who never booked and a six-week challenge tracked on a spreadsheet and you're doing admin before you've had a coffee.
Wollopit builds custom bootcamp software around how your crew actually trains. Members book the park and time that suits them and pay by direct debit or class pack. When the storm rolls in you make one call and every booked member gets the message with their credit back. Trainers see their sessions and the gear list on their phone. We connect the tools you already like, replace the ones holding you back and look after the lot on our own servers.
01The problems
What we hear from bootcamps
Does your bootcamp business have these problems? Here's how we'd fix them.
Most bootcamp owners we talk to are brilliant at getting people moving at dawn. The admin is what wears them down, usually at 4.45am in the dark.
- The problemMembers turn up at the wrong parkTuesday is the foreshore, Thursday is the oval and someone's always standing at the wrong one.How we fix itBookings by park and time with a map pin, meeting spot and a reminder the night before.
- The problemBookings by text and DMSpots taken over Messenger, Instagram and SMS, then tallied on a notepad.How we fix itOnline booking from their phone with class caps, waitlists and self-serve cancellations.
- The problemThe 4.45am rain callChecking the radar in bed, then texting forty people one by one while some still drive over.How we fix itOne tap cancels the session, sends SMS and push to everyone booked and returns their credits.
- The problemCash in a bum bagCasuals pay cash or 'transfer later', packs are tracked in your head and nobody chases the gaps.How we fix itMemberships, class packs and casual passes paid by card or direct debit before they arrive.
- The problemCouncil permit limitsYour permit caps numbers and hours at each park and a big Saturday tips you over.How we fix itClass caps and session times set per park so you never book past what your permit allows.
- The problemTrainer swaps by group chatA trainer's crook, the swap gets sorted in a chat and the member list never reaches the cover trainer.How we fix itTrainer rosters with shift swaps, cover requests and the class list on the trainer's phone.
- The problemSoggy sign-in sheetsAttendance on a clipboard that's illegible by the time it's back in the ute.How we fix itQR or tap-to-check-in at the park, with attendance tracked against every membership.
- The problemWaivers and health forms on paperNew starters fill out a health questionnaire on the bonnet and it ends up in the glovebox.How we fix itOnline waivers and pre-exercise screening done at signup, with flags for injuries the trainer can see.
- The problemChallenges run on spreadsheetsSix-week challenges with weigh-ins, photos and leaderboards managed by hand.How we fix itChallenge enrolments with check-ins, measurements, progress tracking and a leaderboard members can see.
- The problemMembers quietly drift offSomeone misses two weeks and you only notice when their debit fails.How we fix itAttendance alerts for drop-offs so you can check in before they cancel.
02What we build
Solutions
What we build for bootcamps. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Weather call alerts
One tap cancels or moves a session, texts everyone booked and returns their credits.
Memberships and direct debit
Weekly or fortnightly memberships, pauses for holidays and failed payment retries.
Class packs and casual passes
Ten-packs, casual drop-ins and intro offers paid online before anyone turns up.
Trainer rosters
Who's running which park, cover requests, swaps and pay hours ready for payroll.
Park check-in
QR or tap check-in on the trainer's phone, even with patchy signal at the beach.
Waivers and health screening
Online waivers and pre-exercise questionnaires with injury notes shown to trainers.
Challenges and programs
Six-week challenges sold with start dates, measurements, progress photos and leaderboards.
Member app or portal
Bookings, credits, payments, challenge progress and the weather call all in one place.
Retention alerts
Flags members who've stopped showing so you can send a nudge before they cancel.
A website that books
Quick on mobile with your parks, timetable and free trial booking, built to rank for 'bootcamp near me'.
03The systems
The big ones
Your whole bootcamp, on one system.
These are the systems outdoor fitness businesses ask us about most. Each one works on its own and they get properly useful when they're joined up.
Park & class booking
Every park, every session, booked from their phone.
Members pick the park and time that suits them and see exactly where to meet. Caps follow your council permit for each location. Waitlists fill spots automatically when someone drops out.
- Sessions by park, day and time
- Map pin and meeting spot for each park
- Class caps set per park permit
- Waitlists that fill themselves
- Self-serve cancellations with cut-offs
- Seasonal timetables for sunrise changes
- Holiday and public holiday timetables
- Reminder the night before
Weather alerts
Make the rain call once. Everyone knows.
When the storm cell shows up on the radar you cancel or move the session in one tap. Every booked member gets an SMS and push alert straight away and their credit goes back on their account without you lifting another finger.
- One-tap cancel or move to another park
- SMS and push alerts to everyone booked
- Credits returned automatically
- Pre-written messages for rain, heat and lightning
- Swap to an indoor or undercover backup spot
- Trainers notified at the same time
- Who has and hasn't seen the alert
- Weather call history per park
Memberships & payments
No more chasing cash at the park.
Memberships bill themselves by direct debit or card and class packs count down as members book. Casuals pay before they arrive, so the bum bag can retire.
- Weekly or fortnightly memberships
- Class packs and casual passes
- Free trial and intro offers
- Membership pauses for holidays and injury
- Failed payment retries and alerts
- Family and couple memberships
- Payments reconciled into Xero
- Members manage cards themselves
Challenges & retention
Six-week challenges that run themselves.
Sell a challenge with a start date, enrol members and track check-ins, measurements and progress in one place. Members see the leaderboard and you see who's dropping off before they disappear.
- Challenge enrolments and payments
- Start and finish measurements
- Progress photos kept private
- Attendance streaks and leaderboards
- Weekly check-in reminders
- Drop-off alerts for quiet members
- Nudge messages from templates
- Challenge results summary at the end
Trainers & waivers
The right trainer, the right list, the right park.
Trainers see their sessions, the class list and any injury flags on their phone. Swaps and cover go through the roster so nobody turns up to train an empty oval.
- Trainer rosters by park
- Cover requests and swaps
- Class list and injury notes on their phone
- Check-in at the park
- Online waivers at signup
- Pre-exercise screening questionnaires
- First aid and cert expiry reminders
- Hours ready for payroll
04How it changes
Before and after
A rained-out morning, wolloped.
Here's how a stormy Thursday could change. Every bootcamp is different, so we map yours first.
Before
- Wake at 4.45am to a radar full of storms
- Scroll through the booking notepad for who's coming
- Text forty people one at a time
- Post in the Facebook group in case someone missed it
- Three members turn up anyway and stand in the rain
- Work out who's owed a credit later in the week
After
- Wake at 4.45am to a radar full of storms
- Open the app and tap cancel on the 5.30am
- Every booked member gets an SMS and push alert
- Trainers are told at the same time
- Credits go back on every account automatically
- Back to bed for another half hour
05Services
Everything under one roof
Software, websites and systems for bootcamps.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for bootcamps
Built around how your bootcamp business actually runs: park and class booking, weather call alerts and the admin in between, in one system you own.
Websites for bootcamps
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Bootcamp business system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for bootcamps
Memberships and direct debit and class packs and casual passes: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Mindbody, Glofox and TeamUp so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your bootcamp business, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside booking platforms you're happy with or replace the ones holding you back.
- Mindbody
- Glofox
- TeamUp
- PushPress
- Ezidebit
- Debitsuccess
- Stripe
- Square
- Xero
- MYOB
- Mailchimp
- Twilio SMS
- Google Business Profile
- Deputy
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your bootcamp business: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We come down to a dawn session, see how the parks, bookings and weather calls really work, then find what's eating your time.
- 02
Archi-tech
We plan it before writing code: your parks, permits, timetables, memberships, trainers, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the weather call or bookings first, so you get a win before the next storm season.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
08Questions
FAQ
Things bootcamps ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can members book across different parks?
Yes. Members choose any park and time their membership covers. Each location can have its own caps, meeting spot and timetable.
How does the weather alert work?
You tap cancel or move on a session and everyone booked gets an SMS and push alert straight away. Their credits go back on their account automatically and your trainers are told too.
Can it stop us going over our council permit numbers?
Yes. We set the class cap and allowed times for each park, so bookings stop at your limit and extra people go on a waitlist.
Can new members do waivers and health forms online?
Yes. Waivers and pre-exercise screening are done at signup. Any injuries or conditions show up for the trainer on the class list.
We already use Mindbody or Glofox. Do we have to switch?
No. If your current platform is doing its job we build around it, adding the weather alerts, challenges or park bookings it can't handle. If it's holding you back we'll show you what replacing it would involve before anything changes.
Can we take direct debits and class packs?
Yes. We connect to Ezidebit, Debitsuccess or Stripe for memberships and handle class packs, casual passes and intro offers, with payments flowing into Xero.
How much does a bootcamp system cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller jobs like weather alerts or online booking can be quick. Bigger systems are built in stages so you get the first win early instead of waiting for everything at once.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most bootcamps we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a bootcamp business problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.