Live digital menu
Food, drinks and specials updated from your phone and shown everywhere at once.
Café software: digital menus, QR ordering & online orders
Cafés: change the menu in seconds, not at the printer. More coffees, fewer questions.
The printed menu has last year's prices, the specials board sits behind the queue and the delivery apps take a cut of every order. We build live menus, QR and order-ahead systems, loyalty and back-of-house tools for cafés that all talk to each other. Then we host them and look after them.
Looking for a café digital menu, QR ordering or order-ahead system?
A café menu never sits still. Milk goes up, the seasonal tart comes on, the last smashed avo goes at 10:30 and someone wants to know if the banana bread is gluten free. Most cafés handle it with a printer, a chalkboard, a PDF on the website and a barista answering the same question twenty times before lunch. Meanwhile the delivery apps take their slice of every order that comes through them.
Wollopit builds café software around how your café actually runs. Change a price or a special once on your phone and it shows on the QR menu, the website, the counter screen and the POS. Regulars order ahead and skip the queue. Online orders come through your own site without a cut. Loyalty, catering, stock and rosters sit in the same system. We connect what you already like, replace what's holding you back and look after the lot on our own servers.
01The problems
What we hear from cafés
Does your café have these problems? Here's how we'd fix them.
Most cafés we talk to make great coffee and run the rest on paper, chalk and a group chat. It holds together fine until the 7am rush hits.
- The problemMenus always out of dateMilk goes up 20 cents, the printed menu is wrong and the PDF on the website is from last winter.How we fix itChange a price on your phone and the QR menu, website, counter screen and POS all match within seconds.
- The problemSpecials nobody seesThe chalkboard is behind the queue, the handwriting is a guess and Instagram only hears about it on a good day.How we fix itSpecials shown on the QR menu, website and counter screen at once, with an optional post to your socials.
- The problemAllergen questions at the tillIs it dairy free? Does the slice have nuts? Same questions all morning while the line grows.How we fix itAllergen and dietary tags on every item with filters, so customers check for themselves before they get to the counter.
- The problemOrdering things that are goneThe last bircher went at 9am but people keep ordering it online and on the table QR.How we fix itOne tap marks an item sold out everywhere. Another tap brings it back when the next batch is ready.
- The problemDelivery apps take a cutEvery Uber Eats or DoorDash order loses a chunk before it's even made.How we fix itCommission-free ordering on your own website. Keep the apps for reach if you want, but send regulars to your own channel.
- The problemThe morning rush scares people offTradies and office workers see the line out the door and head to the servo instead.How we fix itOrder-ahead with pickup times paced to what the machine and kitchen can actually handle.
- The problemOrders coming from everywhereCounter dockets, table orders and online orders all land differently and the barista can't tell what's next.How we fix itOne order screen for the coffee bar and one for the kitchen, with names, pickup times and table numbers.
- The problemPaper stamp cardsCards get lost in wallets, go through the wash or turn up with suspiciously neat stamps.How we fix itDigital loyalty in their phone wallet, linked to your POS, with rewards that apply themselves.
- The problemCatering orders by emailOffice morning teas and platter orders come in by email and phone, then get scribbled on a docket.How we fix itOnline catering orders with lead times, minimums, deposits and invoices sent straight to Xero or MYOB.
- The problemStock by guessworkSomeone runs out of oat milk on Saturday and the bean order is whatever you remember on Monday.How we fix itStock counts and par levels for milk, beans, cups and pantry items, with reorder lists ready to send.
- The problemRosters and food safety on paperThe roster is on the fridge, shift swaps happen in the group chat and fridge temps live on a clipboard.How we fix itRosters, shift swaps, open and close checklists and food safety logs on staff phones.
02What we build
Solutions
What we build for cafés. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
QR table ordering
Customers scan, order and pay from the table. Orders go straight to the bar and kitchen.
Order-ahead & pickup
Pickup times paced to the rush, name on the cup and a text when it's ready.
Commission-free online ordering
Takeaway and local delivery through your own website with no per-order cut.
Specials & sold-out toggles
Daily specials, seasonal dishes and 86'd items live in one tap.
Allergen & dietary filters
Gluten free, vegan, dairy free and nut tags with filters customers can use.
Counter & menu screens
The menu and specials on a TV above the counter, updating the moment you save.
Bar & kitchen order screens
Every order in one queue, split for the coffee machine and the kitchen.
Digital loyalty
Coffee stamps or points in the phone wallet, linked to your POS.
Catering & bulk orders
Morning teas and platters ordered online with lead times and deposits.
Stock & ordering
Par levels, quick counts and supplier order lists for milk, beans and cups.
Rosters & food safety logs
Shifts, swaps, checklists and fridge temperature logs on staff phones.
A café website
Quick on mobile, live menu built in, correct hours and built to rank for 'café near me'.
03The systems
The big ones
Your whole café, on one system.
These are the systems cafés ask us about most. Each one works on its own and they get properly handy once they're joined up.
Live digital menus
Change it once. Every menu follows.
Your menu becomes one source of truth. Edit a price, add a special or mark the last muffin sold out from your phone and the QR menu, website, counter screen and POS all update in seconds.
- Edit food, drinks and specials from a phone
- Sold-out toggles in one tap
- QR menus for every table
- Counter TV menu boards
- Prices pushed to your POS
- Allergen and dietary tags
- Breakfast, lunch and weekend menus
- Menu changes scheduled ahead
- Public holiday surcharge switch
- Print-ready menus when you want paper
QR table ordering
Customers order from the table. Staff make coffee.
Customers scan the code on the table, order and pay without waiting at the counter. Orders land on the right screen with the table number so staff spend the rush making and running instead of taking orders.
- Scan, order and pay at the table
- Table numbers on every order
- Add another round without a menu
- Modifiers for milk, size and shots
- Allergen filters before they order
- Split bills and tipping
- Orders split to bar and kitchen
- Works alongside counter ordering
- Payments through Square or Stripe
Order-ahead & online
Skip the queue. Skip the commission.
Regulars order ahead on your own website and pick a time that suits the machine, not just them. Takeaway, local delivery and catering orders all come through your own channel without a per-order cut.
- Pickup slots paced to the rush
- Saved favourites for regulars
- SMS when the order is ready
- Commission-free takeaway ordering
- Local delivery zones and fees
- Catering orders with lead times
- Deposits and minimum orders
- Invoices to Xero or MYOB
- Delivery app orders in the same queue
Loyalty & regulars
Stamp cards that live in their phone.
A digital loyalty card in the phone wallet that stamps itself at the POS. Free coffees apply automatically and you can send regulars a nudge when the new seasonal menu drops.
- Wallet cards for Apple and Google
- Stamps or points per purchase
- Linked to your POS
- Rewards that apply themselves
- Birthday coffee perk
- Come-back offers for lapsed regulars
- Email and SMS to members
- No more faked paper stamps
Back of house
Rosters, stock and food safety, off the fridge door.
Staff see their shifts, swap them and tick off open and close checklists on their phones. Stock counts and par levels turn into supplier orders and fridge temps get logged without a clipboard.
- Rosters and shift swaps
- Open and close checklists
- Fridge and cool room temp logs
- Food safety records ready for inspection
- Par levels for milk, beans and cups
- Quick stock counts on a phone
- Supplier order lists
- Waste and wastage notes
- Works alongside Deputy or Tanda
04How it changes
Before and after
A morning rush, wolloped.
Here's how a weekday 7am could change. Every café is different, so we map yours first.
Before
- Queue out the door before the second barista arrives
- Specials on a chalkboard nobody can see
- Allergen questions holding up the till
- Customers ordering the bircher that's gone
- Delivery app orders cutting into the margin
- Regulars walk off to the servo
After
- Regulars ordered ahead into paced pickup slots
- Specials on the QR menu, website and counter screen
- Dietary filters answer the questions first
- Sold out marked everywhere in one tap
- Online orders through your own site with no cut
- Pickups ready, named and waiting
05Services
Everything under one roof
Software, websites and systems for cafés.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for cafés
Built around how your café actually runs: live digital menu, qR table ordering and the admin in between, in one system you own.
Websites for cafés
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Café system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for cafés
Order-ahead & pickup and commission-free online ordering: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Square, Lightspeed and Abacus so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your café, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside the platforms you're happy with or replace the ones holding you back.
- Square
- Lightspeed
- Abacus
- Stripe
- Shopify
- Uber Eats
- DoorDash
- Menulog
- HungryHungry
- me&u
- Xero
- MYOB
- Deputy
- Tanda
- Mailchimp
- Google Business Profile
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your café: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We spend a morning rush behind your counter and in your kitchen, then work out what's actually slowing you down.
- 02
Archi-tech
We plan it before writing code: your menu, ordering, POS, loyalty, stock, rosters, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the live menu or order-ahead first so you get a win before the next busy weekend.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
08Questions
FAQ
Things cafés ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can I update the menu myself?
Yes. You change prices, specials and sold-out items from your phone and it updates the QR menu, website, counter screen and POS straight away.
Do we have to switch POS?
Usually not. We connect to Square, Lightspeed, Abacus and most popular POS systems so prices, orders and loyalty stay in sync. If your setup is doing its job, we build around it.
Can we stop paying delivery app commission?
You can take orders through your own website without a per-order cut. Plenty of cafés keep Uber Eats or DoorDash for reach and steer regulars to their own ordering. It's your call.
Will order-ahead swamp the coffee machine?
No. Pickup slots are paced to what your bar and kitchen can handle, so a slot closes when it's full and customers pick the next one.
Can customers filter the menu for allergies?
Yes. Every item can carry allergen and dietary tags and customers can filter for gluten free, vegan, dairy free and more before they order.
How much does a café system cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
A live menu or order-ahead setup can be quick. Bigger systems are planned in stages so you get the first win early instead of waiting for everything at once.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most cafés we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a café problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.