Belt & stripe tracking
Every promotion logged with dates and coaches.
BJJ gym software: belts, stripes, mat hours & memberships
BJJ gyms: every stripe earned, every mat hour counted. Belts, stripes, check-ins and billing in one.
Stripes on a whiteboard, mat hours in a coach's head and promotions that sneak up on everyone. We build jiu-jitsu gym systems that track every student's journey from white belt up and handle the billing while you're rolling.
Looking for BJJ gym software or a jiu-jitsu academy management system?
Most martial arts software is built for kids karate with a BJJ skin bolted on. Jiu-jitsu runs on mat hours, stripes, gi and no-gi classes, open mats and competition teams. We build a system around how your academy actually runs, from the trial class to the black belt.
Wollopit builds membership systems, grading trackers, apps and websites for BJJ gyms around how your gym actually runs. We connect the tools you already use, replace the ones charging you per member and look after the lot on our own servers, so you can stay on the mats.
01The problems
What we hear from BJJ gyms
Does your BJJ gym have these problems? Here's how we'd fix them.
Most BJJ gyms we talk to are paying monthly fees for gym software that doesn't understand belts, gradings or fight teams, then patching the gaps with whiteboards and group chats.
- The problemStripes tracked on paperNobody's sure who's due a stripe or when they last got one.How we fix itEvery stripe and promotion logged per student with dates and the coach who awarded it.
- The problemMat hours are a guessPromotion talks happen without real attendance data.How we fix itTap-in check-in that counts mat hours by gi, no-gi and open mat.
- The problemTrial classes don't convertPeople do a free class then disappear.How we fix itTrial bookings with follow-up texts and a sign-up link that day.
- The problemFailed debits pile upDeclined payments are chased one at a time.How we fix itAutomatic retries, card update links and a short list of who needs a call.
- The problemComp team chaosRegistrations, weigh-ins and fees are sorted in group chats.How we fix itCompetition team lists with divisions, fees and who's paid.
- The problemKids and adults mixed upFamily billing and kids gradings are done by hand.How we fix itFamily accounts with one payment and separate kids belt paths.
02What we build
Solutions
What we build for BJJ gyms. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Mat hour check-in
Tablet or phone check-in that counts class types.
Membership billing
Direct debits, class packs and family plans.
Trial class funnel
Bookings, reminders and follow-ups that convert.
Competition team portal
Comps, divisions, fees and results.
Member app
Timetable, bookings and progress on their phone.
03How it changes
Before and after
A white belt's first year, wolloped.
Here's how a typical day could change. Every business is different, so we map yours first.
Before
- Stripes on a whiteboard
- Mat hours guessed
- Trial never followed up
- Comp fees chased in chats
After
- Stripes logged per student
- Mat hours counted on check-in
- Trial texted the same day
- Comp fees paid online
04Services
Everything under one roof
Software, websites and systems for BJJ gyms.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for BJJ gyms
Built around how your BJJ gym actually runs: belt & stripe tracking, mat hour check-in and the admin in between, in one system you own.
Websites for BJJ gyms
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
BJJ gym system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for BJJ gyms
Membership billing and trial class funnel: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Stripe, Ezidebit and Square so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your BJJ gym, looked after by the people who built it.
05Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside the ones you're happy with or replace the ones holding you back.
- Stripe
- Ezidebit
- Square
- Xero
- Mailchimp
- Twilio SMS
- Google Business Profile
- Zoom
06How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your BJJ gym: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We spend time with the people doing the work, see where the hours go and work out what's actually slowing you down.
- 02
Archi-tech
We plan it before writing code: your data, customers, payments, the tools you keep, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the most painful bit first, so you get a win quickly.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
07Questions
FAQ
Things BJJ gyms ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can it track gi and no-gi separately?
Yes. Classes are tagged by type so mat hours can be counted separately or together. Coaches see a student's real history before a promotion instead of relying on memory.
How much does it cost?
It depends on what you need, so we quote up front once we understand your BJJ gym. No surprise invoices, no lock-in and you own what we build.
We already use gym software. Do we have to switch?
No. If it's working we build around it: the website, grading tracking, the missing features and the integrations. If the per-member fees or limits are holding you back we'll show you what your own system would look like first.
Can members book classes and check in from their phone?
Yes. Everything is built phone-first: class bookings, check-ins, payments, progress and timetable changes in a couple of taps.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most BJJ gyms we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a BJJ gym problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.