Multi-discipline memberships
Plans that unlock the right classes, from BJJ-only to unlimited, kids and fight team.
MMA gym software: memberships, belts & fight team
MMA gyms: one system for every discipline you teach. More rounds, less admin.
BJJ belts live in one app, Muay Thai bookings in another and the fight team's records sit in a coach's phone. Trials wander off after one class and Monday starts with chasing failed debits. We build MMA gym systems that handle every discipline, every membership type and the fight team in one place. Then we host them and look after them.
Looking for MMA gym software that handles every discipline?
An MMA gym is really three or four gyms sharing one set of mats. Some members only roll BJJ, some only hit pads, some do the lot and a handful are cutting weight for a fight in six weeks. Belt systems differ by art, kids need their own setup and the fight team needs tracking nobody else does. Most gym software was built for one style and makes you bend the rest to fit.
Wollopit builds custom MMA gym software around how your gym actually runs. Each membership unlocks the right classes, each art has its own progression on one member profile and fighters get proper records, weigh-ins and medical dates. Debits retry themselves, trials get walked through every discipline and coaches see who's on the mat from their phone. We connect what's already working, replace what isn't and look after the lot on our own servers.
01The problems
What we hear from MMA gyms
Does your MMA gym have these problems? Here's how we'd fix them.
Most MMA gyms we talk to have brilliant coaches and a timetable held together with three apps, a whiteboard and the head coach's memory. Fine until grading week or fight night.
- The problemMemberships by discipline are a messBJJ-only, striking-only, unlimited, kids, fight team and two-a-week plans, with nobody sure who's allowed in which class.How we fix itMembership plans that unlock the right classes automatically. Check-in flags anyone outside their plan and offers an upgrade.
- The problemBelts and grades in different placesBJJ stripes on a spreadsheet, Muay Thai levels on a whiteboard and wrestling progress in a coach's head.How we fix itSeparate progression paths per art on one member profile, with mat hours, stripes and grading readiness.
- The problemFighter records scatteredBout records, walk-around weight, medicals and bloods kept by whichever coach is running the camp.How we fix itFighter profiles with records, weight history, medical and blood test expiry dates and alerts before anything lapses.
- The problemClasses overloadThe 6pm no-gi is packed, partners are knee to knee and somebody's going to get hurt.How we fix itClass caps per mat space, waitlists that fill automatically and check-in by discipline.
- The problemFailed debits chased one by oneDeclined cards and dishonoured direct debits get noticed weeks later, then it's awkward texts at the front desk.How we fix itAutomatic retries, card update links by SMS and a short list of who still owes after the system has tried.
- The problemTrials don't stickSomeone tries one BJJ class, gets smashed and never comes back.How we fix itTrial journeys that book them into each discipline, send coach follow-ups and convert to a plan on the spot.
- The problemInjury holds by text messageA member tears a ligament, asks to pause and the billing never gets paused. Or never gets restarted.How we fix itSelf-serve holds and freezes with a start and end date, injury notes and billing that resumes on its own.
- The problemPaper waivers and sparring consentWaivers in a folder behind the desk, half of them missing a signature.How we fix itDigital waivers and sparring consent signed on sign-up, attached to the member and checked at the door.
- The problemKids program run through a group chatParents message about pickups, grading and missed classes while coaches juggle Blue Cards and rosters.How we fix itA parent portal for bookings, gradings and payments, plus coach Blue Card or WWCC expiry tracking.
- The problemPrivates booked by DMPrivate lessons arranged over Instagram, forgotten and paid in cash, if at all.How we fix itBookable privates per coach with prepaid packs and coach payouts worked out for you.
- The problemFight camps run on a whiteboardWeight cut targets, sparring rounds and who's fighting where scrawled up next to the cage.How we fix itA fight camp board with bout dates, weight targets, sparring logs and weigh-in countdowns.
02What we build
Solutions
What we build for MMA gyms. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Progression & grading
Belts, stripes and levels for every art, mat hours logged and grading days organised.
Fight team management
Fighter records, camps, weigh-ins, medicals, bloods and licence dates in one place.
Class booking & check-in
Caps, waitlists, QR or tablet check-in and attendance by discipline.
Billing & direct debits
Direct debits and cards with retries, card update links and Xero sync.
Holds, freezes & cancellations
Injury holds and travel pauses with billing that stops and starts itself.
Trials & lead follow-up
Free trial sign-ups, discipline intros, coach follow-ups and conversion tracking.
Digital waivers
Waivers and sparring consent signed online and checked at the door.
Kids & parent portal
Family accounts, sibling pricing, kids gradings and pickup notes.
Private lessons
Bookable privates per coach, prepaid packs and coach payout reports.
Member app
Timetable, bookings, progression and payments in one app on their phone.
Gear shop
Gloves, shin guards, rashies and gis sold online or at the desk, sized and stocked.
Fight nights & smokers
Interclub and in-house events with tickets, bout cards and fighter sign-ups.
Coach rosters & mat logs
Who's coaching what, Blue Card expiry, mat cleaning logs and incident reports.
A website that fights for you
Fast on mobile with the live timetable and trial sign-up, built to rank for 'MMA gym near me'.
03The systems
The big ones
Your whole gym, on one system.
These are the systems MMA gyms ask us about most. Each one works on its own and they get properly clever when they're joined up.
Memberships & billing
One membership. The right classes. Paid on time.
Every plan knows which disciplines it unlocks, so the timetable sorts itself. Direct debits run on schedule, failed payments retry on their own and members fix their own cards from a text.
- Discipline-based plans and class limits
- Unlimited, two-a-week and casual passes
- Family and sibling pricing
- Upgrade prompts at check-in
- Direct debit and card billing
- Automatic retries on failed payments
- Card update links by SMS
- Self-serve holds and freezes
- Minimum terms and notice periods
- Payments synced to Xero
Progression & grading
Every art, every belt, one profile.
BJJ stripes, Muay Thai levels and wrestling milestones sit side by side on each member. Mat hours count themselves from check-ins so coaches can see who's ready to grade without guessing.
- Separate paths per discipline
- Belts, stripes and levels
- Mat hours from check-ins
- Grading readiness lists for coaches
- Grading day bookings and fees
- Curriculum and technique checklists
- Kids grading paths
- Promotion history on each profile
- Certificates ready to print
Fight team
The fight team, out of the coach's phone.
Every fighter gets a proper profile with their record, weight history and paperwork. Camps have a plan, weigh-ins have a countdown and nobody finds out on fight week that their bloods have expired.
- Amateur and pro bout records
- Walk-around and fight weight history
- Weight cut targets by week
- Medical and blood test expiry alerts
- Licence and registration dates
- Fight camp plans and sparring logs
- Bout dates and opponent notes
- Corner team assignments
- Fight team-only class access
Classes & check-in
Safe mats. No overbooked 6pm.
Each class has a cap that suits the mat space and a waitlist that fills spots as people cancel. Members check in on a tablet or QR code and the system knows if they're allowed in.
- Timetable by discipline and level
- Class caps per mat space
- Automatic waitlists
- Tablet or QR check-in
- Plan and waiver checks at the door
- Open mats and comp classes
- Coach view of who's booked
- No-show tracking
- Attendance reports by class
Trials & retention
Trials that turn into members.
Trial sign-ups get booked into each discipline so they find the one they love. Coaches get a nudge to follow up and members who drift off get a check-in before they cancel.
- Online trial sign-up from your website
- Intro classes across each discipline
- Waiver signed before they arrive
- Coach follow-up reminders
- SMS and email nudges
- Sign up on the spot after class
- Drifting member alerts
- Lead source tracking
04How it changes
Before and after
A trial member, wolloped.
Here's how a new trial could change. Every gym is different, so we map yours first.
Before
- Trial enquiry sits in Instagram DMs for two days
- They turn up and fill out a paper waiver
- They do one BJJ class and get smashed
- Nobody follows up
- They never come back
After
- Trial booked from the website in a minute
- Waiver signed online before they arrive
- Booked into BJJ, striking and wrestling intros
- Coach gets a follow-up reminder after each class
- They sign up on the tablet before they leave
05Services
Everything under one roof
Software, websites and systems for MMA gyms.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for MMA gyms
Built around how your MMA gym actually runs: multi-discipline memberships, progression & grading and the admin in between, in one system you own.
Websites for MMA gyms
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
MMA gym system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for MMA gyms
Fight team management and class booking & check-in: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Clubworx, Mindbody and Glofox so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your MMA gym, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside gym platforms you're happy with or replace the ones holding you back.
- Clubworx
- Mindbody
- Glofox
- Zen Planner
- Gymdesk
- PushPress
- Ezidebit
- Debitsuccess
- Stripe
- Square
- Xero
- MYOB
- Mailchimp
- Twilio SMS
- Google Business Profile
- Smoothcomp
- Zoom
- Deputy
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your MMA gym: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We spend time on the mats, at the front desk and with your coaches to work out what's actually slowing you down.
- 02
Archi-tech
We plan it before writing code: your disciplines, plans, belts, fight team, billing, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the most painful bit first, so you get a win before the next grading.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
08Questions
FAQ
Things MMA gyms ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can members only access the classes they pay for?
Yes. Each plan unlocks specific class types, so a BJJ-only member can't book striking unless they upgrade. Check-in flags anyone trying a class outside their plan.
Can we track BJJ belts and striking levels separately?
Yes. Each discipline has its own progression path on the same member profile, with mat hours counted from check-ins so coaches can see who's ready to grade.
Can it track our fighters' medicals and weigh-ins?
Yes. Fighter profiles hold bout records, weight history, medical and blood test dates and licence details, with alerts before anything expires.
We already use Clubworx or Mindbody. Do we have to switch?
No. If your platform is doing its job we build around it, adding the fight team, progression or trial pieces it's missing. If it's holding you back we'll show you what replacing it would involve before anything changes.
Can it handle direct debits and failed payments?
Yes. We connect to Ezidebit, Debitsuccess or Stripe so payments run on schedule, failed ones retry automatically and members get a link to update their card.
Can parents manage their kids' bookings?
Yes. Family accounts let parents book classes, see gradings and pay for every child in one place, with sibling pricing if you offer it.
How much does an MMA gym system cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller jobs like trial sign-ups or digital waivers can be quick. Bigger systems are planned in stages so you get the first win early instead of waiting for everything at once.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most MMA gyms we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a MMA gym problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.