Class timetable & bookings
Boxing, boxfit, pads, technique, kids and sparring classes with caps, waitlists and check-in on a tablet at the door.
Boxing gym software: class packs, memberships & PT
Boxing gyms: classes, packs and PT all booked online. Less admin, more rounds.
Class packs live on punch cards in a shoebox, PT gets sorted by text at 9pm, memberships are chased by hand and the Monday 6pm class has twenty people for fourteen bags. We build booking, membership and trainer systems for boxing gyms that all talk to each other, then we host them and look after them.
Looking for boxing gym software that handles classes, packs, PT and memberships?
A boxing gym runs three businesses off one timetable: group classes, one-on-one PT with trainers who each have their own clients and a membership base that pays the rent. Throw in kids classes, a fight team, white collar nights and a shelf of gloves and wraps. Most gyms end up with a booking app that doesn't quite fit, a direct debit provider that doesn't talk to it, trainers on their own calendars and a punch card box at the front desk.
Wollopit builds custom boxing gym software around how your gym actually runs. Packs and memberships live in the member's phone. Classes cap themselves at the number of bags you've got. Trainers run their own PT calendars and you see their hours without asking. Trials get followed up and members who drift away get noticed before they cancel. We connect the tools you already like, replace the ones holding you back and look after the lot on our own servers, so you can get back on the pads.
01The problems
What we hear from boxing gyms
Does your boxing gym have these problems? Here's how we'd fix them.
Most boxing gyms we talk to have great coaches and a loyal crew, then run the business off cards, texts and a debit run someone checks on a Sunday night. It holds up until January, when everyone signs up at once.
- The problemClass packs on punch cardsCards get lost, forgotten in the car or punched twice. Nobody really knows how many sessions anyone has left.How we fix itDigital class packs in the member's phone. Each check-in takes a session off and they get a nudge when they're running low.
- The problemPT booked by textSessions arranged over messages, moved by messages and forgotten by messages. No-shows never get charged.How we fix itTrainer calendars members book straight into, with reminders, a cancellation window and late-cancel fees applied automatically.
- The problemMemberships billed by handFailed payments sit there for weeks and someone has to chase them awkwardly at the front desk.How we fix itRecurring memberships with automatic retries, card update links by SMS and access paused when a payment's overdue.
- The problemToo many people, not enough bagsTwenty walk in for a class built for fourteen. Partner drills fall apart and regulars get annoyed.How we fix itClass caps set to your bag count, a waitlist that fills spots when someone cancels and a check-in list for the coach.
- The problemTrials that never come backSomeone loves their free class, leaves sweaty and happy, then never hears from you again.How we fix itTrial bookings online with an automatic follow-up, an intro offer and a reminder to the coach to say g'day next time.
- The problemWaivers on paperClipboards, smudged signatures and no idea who mentioned a dodgy shoulder or a past concussion.How we fix itOnline waivers and health questions signed before the first class, stored against the member and flagged to coaches.
- The problemMembers drift away quietlyA regular goes from four sessions a week to none and nobody notices until they cancel.How we fix itAttendance tracking that flags members who've gone quiet so a coach can send a message before they're gone.
- The problemTrainer pay on a spreadsheetWorking out PT hours, class rates and commission takes half of every pay week.How we fix itTrainer hours, sessions and commission tallied automatically, ready to check and export to Xero.
- The problemWho's cleared to spar?Sparring and fight team spots go on gut feel. Nobody tracks who's done enough rounds or whose medicals are up to date.How we fix itA sparring and fight team register with grading levels, rounds logged, medical expiry dates and fight records.
- The problemFight nights by DMWhite collar nights and club shows sold through fighters' DMs and cash in an envelope.How we fix itEvent ticketing with fighter sales links, seating tiers, QR check-in at the door and sales tracked per fighter.
- The problemGloves and wraps sold for cashGear walks out the door on an IOU and stock counts never add up.How we fix itA merch store online and at the desk with stock levels, member pricing and sales into the same account as their membership.
02What we build
Solutions
What we build for boxing gyms. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Digital class packs
5, 10 and 20 class packs with expiry dates, sessions left in the member's phone and low-balance nudges.
Memberships & direct debit
Weekly or fortnightly memberships, freezes, upgrades and failed payment retries through Ezidebit or Stripe.
Trainer PT calendars
Each trainer sets their own hours and clients book straight in, with PT packs and late-cancel rules.
Member app & portal
Book classes, buy packs, see PT sessions, update cards and check the timetable from their phone.
Trial & intro offers
Free or paid trial bookings, automatic follow-ups and intro packs that convert into memberships.
Online waivers & health checks
Waivers, health questions and emergency contacts signed before the first session and flagged to coaches.
Retention alerts
Members who've gone quiet flagged to coaches, plus milestone messages for 50 and 100 sessions.
Trainer hours & pay
PT sessions, class rates and commission tallied for each trainer, ready for payroll in Xero.
Fight team & sparring register
Grading levels, rounds logged, medical expiry dates, bout records and fight camp schedules.
Fight night ticketing
White collar nights and club shows with fighter sales links, seating tiers and QR check-in.
Kids & youth classes
Parent accounts, sibling discounts, term bookings and pickup contacts for junior boxers.
Merch & gear store
Gloves, wraps, shirts and mouthguards sold online and at the desk with stock levels and member pricing.
A website that lands punches
Quick on mobile, with the live timetable, trial booking and coach profiles, built to rank for 'boxing gym near me'.
03The systems
The big ones
Your whole gym, on one system.
These are the systems boxing gyms ask us about most. Each one works on its own and they get properly clever when they're joined up.
Classes & packs
Every class capped, every pack counted.
Members book from their phone using a pack or membership and each check-in takes care of itself. Classes cap at the number of bags you've got and the waitlist fills cancelled spots without anyone at the desk lifting a finger.
- Class caps set to your bag count
- Automatic waitlists
- 5, 10 and 20 class packs
- Pack expiry and sessions left
- Low-balance nudges by SMS
- Tablet check-in at the door
- Coach view of who's booked
- Late-cancel and no-show rules
- Casual drop-ins paid online
Memberships & billing
Memberships that bill themselves.
Weekly, fortnightly or monthly memberships billed automatically through your direct debit provider. Failed payments retry on their own and members get a link to update their card, so nobody has the awkward chat at the front desk.
- Weekly, fortnightly or monthly billing
- Ezidebit or Stripe direct debit
- Automatic failed payment retries
- Card update links by SMS
- Freezes for injuries and holidays
- Upgrades and downgrades mid-cycle
- Booking paused when overdue
- Payments synced to Xero
- Cancellation notice periods
PT & trainers
Trainers run their own PT. You see it all.
Each trainer sets their availability and members book straight into it, no texts required. PT packs count down, reminders go out and every session flows into trainer hours and pay without a spreadsheet.
- A calendar for every trainer
- Members book PT online
- PT packs and casual sessions
- Reminders and late-cancel fees
- Trainer client lists and notes
- Pads and fight camp sessions
- Hours and commission tallied
- Payroll export to Xero
- Owner view across every trainer
Trials & retention
Trials that stick. Regulars who stay.
Trial bookings flow into a follow-up sequence that turns a sweaty first class into a membership. Attendance tracking spots the regulars going quiet so a coach can check in before they hit cancel.
- Online trial bookings
- Waivers signed before class
- Automatic follow-up messages
- Intro offers and trial packs
- Coach prompts to welcome newbies
- Gone-quiet alerts
- 50 and 100 session milestones
- Birthday and anniversary messages
- Trial to member conversion report
Fight team & events
The fight team and fight nights, sorted.
Keep track of who's cleared to spar, whose medicals are current and who's in camp. When it's time for a white collar night or club show, tickets sell through each fighter's own link and the door runs off QR codes.
- Sparring levels and clearances
- Rounds and sessions logged
- Medical expiry reminders
- Bout records for each fighter
- Fight camp schedules
- Event tickets and seating tiers
- Sales links for each fighter
- QR check-in at the door
- Sales tracked per fighter
04How it changes
Before and after
A Monday night class, wolloped.
Here's how the busiest class of the week could change. Every gym is different, so we map yours first.
Before
- Twenty people turn up for fourteen bags
- Half forgot their punch card
- A trial fills out a paper waiver at the door
- Someone's direct debit bounced three weeks ago
- PT for tomorrow gets moved by text after class
- The trial never hears from you again
After
- Class capped at fourteen with a waitlist
- Packs checked off on the tablet at the door
- The trial signed their waiver online yesterday
- Failed payment retried and card updated by SMS
- PT moved in the app within the cancellation window
- Trial follow-up sends itself the next morning
05Services
Everything under one roof
Software, websites and systems for boxing gyms.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for boxing gyms
Built around how your boxing gym actually runs: class timetable & bookings, digital class packs and the admin in between, in one system you own.
Websites for boxing gyms
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Boxing gym system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for boxing gyms
Memberships & direct debit and trainer PT calendars: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Ezidebit, Debitsuccess and Stripe so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your boxing gym, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside gym platforms you're happy with or replace the ones holding you back.
- Ezidebit
- Debitsuccess
- Stripe
- Square
- Xero
- MYOB
- Mindbody
- Glofox
- Clubworx
- PushPress
- Gymdesk
- Mailchimp
- Twilio SMS
- Google Business Profile
- Zoom
- Deputy
- Shopify
- Apple Wallet
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your boxing gym: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We spend time at the front desk, on the floor during a packed class and with your trainers, then work out what's actually slowing you down.
- 02
Archi-tech
We plan it before writing code: your classes, packs, memberships, trainers, fight team, billing, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the most painful bit first, so you get a win before the January rush.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
08Questions
FAQ
Things boxing gyms ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can trainers manage their own PT clients?
Yes. Each trainer gets their own calendar, client list and session notes. You see every trainer's bookings and hours from one owner view.
Can class packs and memberships live in the same system?
Yes. Members can hold a membership, a class pack, a PT pack or all three. Each booking takes from the right one automatically.
Can it stop classes going over our bag count?
Yes. Set a cap for each class and bookings stop when it's full. A waitlist fills any spots that open up and the coach sees who's coming.
We already use Ezidebit, Clubworx or Mindbody. Do we have to switch?
No. If your direct debit provider or gym platform is doing its job, we build around it and connect to it. If it's holding you back, we'll show you what replacing it would involve before anything changes.
Can members sign waivers before their first class?
Yes. Waivers, health questions and emergency contacts are signed online when they book a trial. Anything a coach should know gets flagged against the member.
Can you handle tickets for our fight nights?
Yes. White collar nights and club shows can sell tickets online with seating tiers, a sales link for each fighter and QR check-in at the door.
How much does a boxing gym system cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller jobs like digital class packs or trainer calendars can be quick. Bigger systems are planned in stages so you get the first win early instead of waiting for everything at once.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most boxing gyms we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a boxing gym problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.