Class booking & check-in
Timetables, caps, waitlists and QR or tablet check-in at the door. Beginners, open mat, sparring and kids classes.
Muay Thai gym software: classes, fight camps & members
Muay Thai gyms: classes, camps and fighters run properly. More rounds, less admin.
Monday's beginners class is packed to the ropes while Friday's sits half empty. Fighters' records live in a notebook, weigh-ins come through as scale photos on WhatsApp and camp fees get sorted over text. We build Muay Thai gym systems that handle the members, the bookings and the fight team in one place, then we host them and look after them.
Looking for Muay Thai gym software or a fight gym management system?
A fight gym runs differently from a fitness gym. You've got casuals who want a sweaty pad class, committed members chasing their next grading, PT clients booked around the coaches' shifts and a fight team with bouts, weigh-ins, medicals and camp fees. Generic gym apps handle the first bit and leave the fight team to a notebook, a group chat and the head trainer's memory.
Wollopit builds custom Muay Thai gym software around how your gym actually runs. Classes cap themselves and fill from a waitlist. Casuals buy a pass before they walk in. Every fighter has a profile with their record, weight history and medical dates. Fight camps take sign-ups and payments on their own. We connect the tools you already like, replace the ones holding you back and look after the lot on our own servers, so the coaches can stay on the pads.
01The problems
What we hear from Muay Thai gyms
Does your Muay Thai gym have these problems? Here's how we'd fix them.
Most Muay Thai gyms we talk to have brilliant coaching and a front desk held together with cash tins, clipboards and group chats. It works fine until fight week.
- The problemClasses overflowThe 6pm class has 40 people on a floor built for 25 while the 9am sits half empty.How we fix itClass booking with caps and waitlists, so the floor never overloads and spots fill when someone drops out.
- The problemCasuals pay cash at the deskDrop-ins hand over a twenty, the coach shoves it in a drawer and nobody reconciles it at the end of the week.How we fix itCasual passes and class packs bought online before they walk in, with every visit counted against the pack.
- The problemWaivers on a clipboardNew starters sign a paper form, the box fills up and nobody can find the right one after an injury.How we fix itOnline waivers and health questions done before the first class, stored against the member and easy to pull up.
- The problemFighter records scatteredBouts, results and medicals live in a notebook, a Facebook album and the head trainer's head.How we fix itFighter profiles with bout history, results, weight class, medical expiry dates and promoter contacts.
- The problemWeight cuts by WhatsAppFighters send scale photos at 6am and the coach scrolls back through the chat to see if they're on track.How we fix itA weigh-in log for each fighter with target weight, a cut chart and an alert when someone's off pace.
- The problemFight camp fees chasedCamp payments are sorted over text and the coach feels awkward asking twice.How we fix itCamp sign-ups with the fee paid upfront or in instalments, the schedule and attendance in one place.
- The problemPT sessions double bookedEach coach juggles privates in their own phone calendar and two clients turn up at 7am.How we fix itCoach calendars with online PT booking, session packs and reminders so nobody's left waiting.
- The problemGradings tracked from memoryWho's ready for their next armband is a guess, so members feel overlooked and gradings get messy.How we fix itGrading records with classes attended, skills signed off and a ready-to-grade list for the coaches.
- The problemFailed debits chased by handDishonoured payments pile up and someone spends Monday morning texting members about their card.How we fix itAutomatic retries, payment update links by SMS and a short list of who actually needs a chat.
- The problemFight night tickets in cashFighters sell tickets to mates for cash and the gym tallies it all up the night before the show.How we fix itFight night ticketing with a tracked link for each fighter, QR check-in at the door and takings in one report.
- The problemMembers drift offNobody notices a regular has stopped coming until the cancellation email lands.How we fix itAttendance alerts when a member goes quiet and win-back messages before they're gone for good.
02What we build
Solutions
What we build for Muay Thai gyms. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Membership billing
Weekly or fortnightly direct debits, freezes, upgrades and automatic retries when a payment fails.
Casual passes & class packs
Drop-ins, 5 and 10 class packs and intro offers bought online, with visits counted off automatically.
Online waivers & onboarding
Waivers, health questions and emergency contacts signed on their phone before the first class.
Fighter profiles
Bout record, results, weight class, medical and licence expiry dates and video links for every fighter.
Fight camp management
Camp sign-ups, session schedules, attendance and fees paid upfront or in instalments.
Weigh-in & weight cut tracker
Daily weigh-ins logged by the fighter, target weight charts and alerts for the coach.
PT & coach calendars
Private sessions booked online with each coach, session packs and coach pay reports.
Grading & skill tracking
Armband or level progress, attendance counts, skills signed off and grading day lists.
Fight night ticketing
Interclubs and shows with tickets, fighter sales links, bout cards and QR check-in.
Gym shop
Gloves, shorts, wraps, shin guards and merch sold online and at the desk from one stock list.
Member app & portal
Members book, pay, see their attendance and manage their membership without asking the desk.
Retention alerts
Quiet members flagged, win-back SMS and emails and a heads-up before memberships end.
A website that fights for you
Hand-built, quick on mobile, with a live timetable and trial class booking, built to rank for 'Muay Thai near me'.
03The systems
The big ones
Your whole gym, in one corner.
These are the systems Muay Thai gyms ask us about most. Each one works on its own and they get properly clever when they're joined up.
Class booking
A full floor, never an overloaded one.
Every class has a cap that suits the mat space and the coach. Members book from their phone, the waitlist fills cancelled spots on its own and check-in at the door takes a second.
- Timetable on the website and app
- Caps per class and per coach
- Automatic waitlists
- Late cancel and no-show rules
- QR or tablet check-in
- Beginners, sparring and kids classes
- Trial class bookings for newcomers
- Attendance per class and time slot
Memberships & billing
Money in without the awkward chat.
Direct debits, class packs and casual passes all in one place. Failed payments retry on their own and members get a link to fix their card, so the desk only chases the few that need a real conversation.
- Weekly or fortnightly direct debits
- Class packs and casual passes
- Intro offers and trial weeks
- Freezes for injury and holidays
- Automatic retries on failed payments
- Card update links by SMS
- Family and student pricing
- Payments synced to Xero
Fighter records
Every fighter's record, off the notebook.
Each fighter gets a profile with their bouts, results, weight class and medical dates. Coaches can see who's due a medical, who's on the next card and how their weight is tracking without scrolling back through a group chat.
- Bout history and win-loss record
- Weight class and walk-around weight
- Daily weigh-in log and cut chart
- Medical and licence expiry alerts
- Promoter and matchmaker contacts
- Fight video and notes
- Upcoming bouts on one calendar
- Fighter's own login to log weight
Fight camps
Camps that pay before they start.
Open a camp, set the sessions and the fee and fighters sign up and pay online. Attendance is tracked every session so the coach knows who's putting the work in before fight night.
- Camp sign-ups online
- Fees upfront or in instalments
- Camp session schedule
- Attendance per session
- Sparring and strength sessions
- Camp group messages by SMS
- Payment status at a glance
- Camp history on each fighter's profile
Fight nights
Run the show, not the cash tin.
Hosting an interclub or a fight night? Tickets sell online with a tracked link for every fighter, the bout card lives in one place and the door scans QR codes. The takings report is ready before the ring comes down.
- Online tickets and table packages
- Sales links for each fighter
- Bout card and running order
- QR check-in on any phone
- Fighter and corner passes
- Merch sales on the night
- Takings and fighter sales report
04How it changes
Before and after
Fight week, wolloped.
Here's how fight camp and fight week could change. Every gym is different, so we map yours first.
Before
- Camp fees chased by text for weeks
- Scale photos buried in the group chat
- The fighter's record is in a notebook at the desk
- Nobody checked the medical had expired
- Fighters sell tickets for cash and tally up Friday night
- Saturday's 6pm class overflows while the coaches are at the show
After
- Camp paid on sign-up or by instalment
- Daily weigh-ins logged with a cut chart for the coach
- The record sits on the fighter's profile
- Medical expiry flagged a month ahead
- Tickets sold through each fighter's own link
- Saturday's class capped with a waitlist and a cover coach booked
05Services
Everything under one roof
Software, websites and systems for Muay Thai gyms.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for Muay Thai gyms
Built around how your Muay Thai gym actually runs: class booking & check-in, membership billing and the admin in between, in one system you own.
Websites for Muay Thai gyms
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Muay Thai gym system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for Muay Thai gyms
Casual passes & class packs and online waivers & onboarding: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Ezidebit, Debitsuccess and Stripe so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your Muay Thai gym, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside gym platforms you're happy with or replace the ones holding you back.
- Ezidebit
- Debitsuccess
- Stripe
- Square
- Xero
- MYOB
- Clubworx
- Mindbody
- Glofox
- Gymdesk
- Mailchimp
- Twilio SMS
- Google Business Profile
- Humanitix
- Eventbrite
- Shopify
- Deputy
- Zoom
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your Muay Thai gym: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We spend time at the front desk, on the mat edge and with the fight team coach, then work out what's actually slowing you down.
- 02
Archi-tech
We plan it before writing code: your classes, memberships, fighters, camps, payments, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the most painful bit first, so you get a win before your next camp.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
08Questions
FAQ
Things Muay Thai gyms ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can it handle casuals, members and the fight team in one system?
Yes. That's the whole idea. Casual passes, class packs, memberships, PT and fight team records all live together, so a member who joins the fight team keeps the same profile.
Can fighters log their own weigh-ins?
Yes. Fighters log their weight from their phone and the coach sees a cut chart against their target, with an alert if someone's falling behind.
Can we sell gear through the same system?
Yes. Gloves, shorts, wraps and merch can be sold online and at the desk from the same stock list, with sales showing up against each member.
Can we run kids classes with parent accounts?
Yes. Parents can manage bookings, waivers and payments for one or more kids from one login.
We already use Clubworx or Mindbody. Do we have to switch?
No. If your current platform is handling bookings and billing well, we build around it and add the fighter records, camps, fight nights and website on top. If it's holding you back, we'll show you what replacing it would involve before anything changes.
Do we need to change our direct debit provider?
Usually not. We connect to Ezidebit, Debitsuccess and Stripe so your members don't have to re-sign anything.
How much does a Muay Thai gym system cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller jobs like class booking or fighter profiles can be quick. Bigger systems are planned in stages so you get the first win early instead of waiting for everything at once.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most Muay Thai gyms we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a Muay Thai gym problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.