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Krav Maga school software: courses, gradings & memberships

Krav Maga schools: courses, levels and members in one system. From first class to the next level.

Beginner courses get paid by bank transfer, memberships sit in one app, grading readiness lives in the head instructor's head and corporate workshops get quoted over email. We build Krav Maga school systems that turn first-timers into members, keep everyone moving up the levels and keep the mats safe. Then we host them and look after them.

Tell us what's slowing you down →Try the live demo →Or call0423 011 252

Looking for Krav Maga school software or a self-defence class booking system?

A Krav Maga school sells a lot of different things. There's the four or six week beginner course, ongoing memberships, kids and teen programs, women's self-defence nights, corporate workshops, grading days and the odd visiting instructor seminar. Each one books and pays differently. So most schools end up with a membership app, a course page on the website, a folder of paper waivers, an inbox full of workshop enquiries and a spreadsheet tracking who's ready for their next level.

Wollopit builds custom Krav Maga school software around how your school actually trains. Intro courses take payment up front and roll straight into a membership offer when they finish. Every member's hours, attendance and level requirements are logged so grading invites go to the right people. Classes are capped for safe numbers, waivers are signed before anyone steps on the mat and workshops get quoted and invoiced without the back and forth. We connect the tools you already like, replace the ones holding you back and look after the lot on our own servers.

01The problems

What we hear from Krav Maga schools

Does your Krav Maga school have these problems? Here's how we'd fix them.

Most Krav Maga schools we talk to are brilliant at teaching people to protect themselves. The admin is where it falls apart, usually right after a beginner course wraps up.

  • The problemIntro courses don't convertPeople finish the beginner course, say they loved it and then never come back.
    How we fix itCourse completions trigger a membership offer with a deadline, a follow-up SMS and a first-month deal that signs them up online.
  • The problemCourse payments by bank transferHalf the intake pays on the night, a few pay late and someone always turns up unpaid.
    How we fix itOnline course bookings with payment up front, a set intake size and automatic confirmation and joining instructions.
  • The problemGrading readiness is a guessWho has the hours and the techniques for P2 depends on the instructor's memory and a notebook.
    How we fix itHours, attendance and technique sign-offs logged per member against each level's requirements, with a 'ready to grade' list.
  • The problemGrading days are a scrambleInvites go out by group chat, fees get chased and results end up on a spreadsheet nobody can find.
    How we fix itGrading events with invites to eligible members only, fees paid online, results recorded and certificates sent.
  • The problemHigher-level classes full of beginnersA brand new member wanders into the fight class or the advanced session they're not ready for.
    How we fix itClasses locked by level and gear so members only see and book the sessions they're cleared for.
  • The problemClass sizes swing wildlyTuesday night has 40 people on the mats while Saturday has six.
    How we fix itCapped classes with waitlists, auto-promotion when spots open and attendance trends by session.
  • The problemWorkshops quoted by emailCorporate teams, schools and women's groups ask for a session and it takes six emails to lock it in.
    How we fix itA workshop enquiry form that builds a quote, takes a deposit, sends an invoice and books the instructor.
  • The problemMemberships chased by handFailed debits pile up and someone has to make the awkward call at the front desk.
    How we fix itDirect debit memberships with automatic retries, card update links and a polite reminder before anyone gets awkward.
  • The problemWaivers in a folderLiability forms are on paper, some are missing and the medical notes are unreadable.
    How we fix itDigital waivers and health questions signed before the first class, stored against the member and flagged for instructors.
  • The problemInjuries logged nowhereSomeone tweaks a shoulder on the pads and there's no record of what happened or who saw it.
    How we fix itIncident reports on the instructor's phone with time, class, witnesses and follow-up, kept with the member record.
02What we build

Solutions

What we build for Krav Maga schools. Usually all talking to each other.

Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.

01

Course booking

Beginner courses, intakes and start dates with payment up front, capped numbers and joining instructions.

02

Course-to-member flow

Automatic membership offers, follow-ups and first-month deals when a course finishes.

03

Membership billing

Weekly or monthly direct debits, class packs, family plans, holds and failed-payment retries.

04

Class timetable & bookings

Capped classes, waitlists, level and gear requirements and QR check-in on the mat.

05

Level tracking

Hours, attendance and technique sign-offs per member against every level's requirements.

06

Grading events

Invites to eligible members, grading fees, examiner sheets, results and certificates.

07

Workshop & corporate booking

Corporate, school and women's self-defence sessions quoted, deposited, invoiced and rostered.

08

Digital waivers & health forms

Signed online before anyone hits the mat, with medical flags for instructors.

09

Incident reports

Quick injury logs on any phone with follow-ups attached to the member.

10

Kids & teen programs

Parent accounts, age-group classes, pickup notes and term enrolments.

11

Member app

Timetable, bookings, level progress, payments and a digital member card.

12

Gear shop & vouchers

Gloves, guards, uniforms and gift vouchers for courses, sold online or at the desk.

13

A website that signs people up

Quick on mobile, with live course dates and a clear booking path, built to rank for 'self-defence classes near me'.

03The systems

The big ones

Your whole school, on one system.

These are the systems Krav Maga schools ask us about most. Each one works on its own. Join them up and a first-timer moves from course to member to next level without anyone chasing.

Courses & conversion

Beginner courses that turn into members.

Intro courses sell themselves online with payment taken up front and numbers capped. When the last session wraps up, every graduate gets a membership offer, a reminder and an easy way to sign up on their phone.

  • Course intakes with set start dates
  • Payment up front at booking
  • Capped numbers per intake
  • Joining instructions and gear lists sent automatically
  • Session reminders by SMS
  • Attendance tracked across the course
  • Membership offer sent on completion
  • First-month deals with a deadline
  • Follow-ups for anyone who hasn't joined
  • Conversion rate per intake

Levels & gradings

Everyone knows what's next and when they're ready.

Each member's hours, attendance and technique sign-offs are logged against the requirements for their next level. Instructors see who's ready at a glance, grading invites go to the right people and results land on the member's record.

  • Your level structure and requirements
  • Hours and attendance counted automatically
  • Technique sign-offs on the instructor's phone
  • 'Ready to grade' list per level
  • Grading invites to eligible members only
  • Grading fees paid online
  • Examiner score sheets
  • Results and certificates sent
  • Members see their own progress in the app
  • Level unlocks the next class tier

Memberships & billing

Memberships that bill themselves.

Direct debit memberships, class packs and family plans all run on their own. Failed payments retry, members update their own cards and the front desk stops having awkward conversations.

  • Weekly or monthly direct debits
  • Class packs and casual passes
  • Family and couple plans
  • Holds for injury or travel
  • Automatic failed-payment retries
  • Card update links by SMS
  • Upgrades and downgrades online
  • Membership freezes with end dates
  • Payments synced to Xero
  • Churn and retention reports

Workshops & corporate

Workshops booked without the email ping-pong.

Corporate teams, schools and community groups fill in one form and get a quote back fast. Deposits, invoices, instructor rostering and waivers for every attendee are handled in the same place.

  • Workshop enquiry form on your website
  • Quotes built from your workshop menu
  • Deposits and invoices online
  • Invoices straight into Xero
  • Instructor rostered automatically
  • Attendee waivers sent ahead
  • On-site or in-studio sessions
  • Women's self-defence public nights
  • Follow-up offers for attendees
  • Repeat bookings for regular clients

Classes & safety

Safe numbers, the right people and every waiver signed.

Classes are capped, locked by level and checked in by QR so only cleared members train in the advanced or fight sessions. Waivers and health notes are signed before anyone steps on the mat and incidents are logged on the spot.

  • Capped classes with waitlists
  • Classes locked by level
  • Gear requirements shown at booking
  • QR check-in on the mat
  • Digital waivers before first class
  • Medical flags for instructors
  • Incident reports on any phone
  • Kids classes with parent accounts
  • Instructor class lists and notes
  • Attendance trends per session
04How it changes

Before and after

A beginner course intake, wolloped.

Here's how one intake could change. Every school runs differently, so we map yours first.

Before

  1. Course bookings by email and bank transfer
  2. Paper waivers handed out on night one
  3. Three people still haven't paid by week three
  4. Course ends and the group goes quiet
  5. Membership offer mentioned once at the door
  6. Nobody follows up the ones who didn't join

After

  1. Booked and paid online with joining instructions sent
  2. Waivers and health notes signed before they arrive
  3. Everyone paid before the first class
  4. Membership offer lands the night the course ends
  5. They join on their phone with a first-month deal
  6. Follow-ups go out on their own to anyone still deciding
05Services

Everything under one roof

Software, websites and systems for Krav Maga schools.

Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.

Custom software for Krav Maga schools

Built around how your Krav Maga school actually runs: course booking, course-to-member flow and the admin in between, in one system you own.

Websites for Krav Maga schools

Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.

Krav Maga school system upgrades

Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.

Apps and portals for Krav Maga schools

Membership billing and class timetable & bookings: customer and staff portals that work on any phone without an app store.

Integrations and automation

We connect Stripe, Ezidebit and Debitsuccess so information moves on its own and nobody retypes it.

Hosting, support and care

Managed hosting, updates, backups and security for your Krav Maga school, looked after by the people who built it.

06Integrations

Connections

Plays nicely with what you already use.

We connect to the tools you rely on, work alongside membership platforms you're happy with or replace the ones holding you back.

  • Stripe
  • Ezidebit
  • Debitsuccess
  • Square
  • Xero
  • MYOB
  • Clubworx
  • Mindbody
  • Glofox
  • Mailchimp
  • Twilio SMS
  • Google Business Profile
  • Instagram
  • Facebook
  • Zoom
  • Humanitix
  • Eventbrite
  • Shopify
07How we work

The process

Some people dip their toe in. We turn up in a rebreather.

We get properly below the surface of your Krav Maga school: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.

  1. 01

    Think

    We sit in on a class, watch the front desk on a busy night and work out where courses, members and gradings are slipping through the cracks.

  2. 02

    Archi-tech

    We plan it before writing code: your courses, levels, memberships, workshops, waivers, payments, hosting and cost.

  3. 03

    Build

    Real engineering, shown to you early and often. Usually the course-to-member flow first, so you get a win from your next intake.

  4. 04

    Look after

    We host it, maintain it and keep improving it. When something breaks you call the people who built it.

08Questions

FAQ

Things Krav Maga schools ask us.

Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.

Can it handle our level system and grading requirements?

Yes. We set it up around your level structure, whatever federation or syllabus you follow. Hours, attendance and technique sign-offs are tracked against each level so you can see who's ready to grade.

Can we stop beginners booking advanced or fight classes?

Yes. Classes can be locked by level and gear requirements, so members only see and book the sessions they're cleared for.

Can corporate clients book workshops online?

Yes. They fill in an enquiry form, get a quote built from your workshop options, pay a deposit and get an invoice. Attendee waivers go out before the session.

Can we sell gift vouchers for courses?

Yes. Vouchers can be bought online for a course or a set value, then redeemed at booking. It's an easy win around Christmas and birthdays.

We already use Clubworx or Mindbody. Do we have to switch?

No. If your membership platform is doing its job we build around it, adding the course flow, gradings, workshops and website on top. If it's holding you back we'll show you what replacing it would involve before anything changes.

How much does a Krav Maga school system cost?

It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.

How long does it take?

Smaller jobs like online course booking or digital waivers can be quick. Bigger systems are planned in stages so you get the first win early instead of waiting for everything at once.

Who looks after it once it's built?

We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.

We already have systems. Can you upgrade them instead of starting again?

Usually, yes. Most Krav Maga schools we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.

Contact

Got a Krav Maga school problem? Consider it wolloped.

Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.

Call0423 011 252 Emailprojects@wollopit.com.au
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