Grading management
Eligibility, registrations and results.
Karate dojo software: gradings, attendance & billing
Karate dojos: gradings and kids classes without the clipboard. Attendance, gradings and family billing in one.
Attendance on clipboards, gradings planned from memory and parents paying term fees in cash. We build karate dojo systems that track every student's path from white belt and make billing families painless.
Looking for karate school software or a dojo management system?
Karate dojos run on attendance, gradings and families. Students need a set number of classes before they grade, kids need parent contact and families often have three kids training. We build a system that handles all of that so instructors can teach.
Wollopit builds membership systems, grading trackers, apps and websites for karate dojos around how your gym actually runs. We connect the tools you already use, replace the ones charging you per member and look after the lot on our own servers, so you can stay on the mats.
01The problems
What we hear from karate dojos
Does your karate dojo have these problems? Here's how we'd fix them.
Most karate dojos we talk to are paying monthly fees for gym software that doesn't understand belts, gradings or fight teams, then patching the gaps with whiteboards and group chats.
- The problemGrading eligibility guessedInstructors count classes by hand before gradings.How we fix itAttendance tied to grading requirements with eligibility lists ready.
- The problemClipboard attendanceRolls are paper and get lost.How we fix itTablet check-in that logs every class automatically.
- The problemFamily billing is messySiblings on different plans are billed separately.How we fix itFamily accounts with one payment and sibling discounts.
- The problemGrading fees in cashFees and belt orders are collected in envelopes.How we fix itGrading registration with fees and belt sizes online.
- The problemParents out of the loopUpdates go out on paper notes.How we fix itParent app with timetable changes, gradings and progress.
- The problemTrial kids don't joinFree trial classes rarely become memberships.How we fix itTrial booking with follow-ups and a simple join link.
02What we build
Solutions
What we build for karate dojos. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Attendance check-in
Tablet or phone check-in per class.
Family billing
One account with sibling discounts.
Parent app
Progress, timetables and messages.
Online sign-up
Trials, joins and waivers online.
Dojo shop
Gis, belts and gear ordered online.
03How it changes
Before and after
Grading season, wolloped.
Here's how a typical day could change. Every business is different, so we map yours first.
Before
- Classes counted by hand
- Cash in envelopes
- Paper notes home
- Trial forgotten
After
- Eligibility list ready
- Grading fees paid online
- Parents notified in the app
- Trial followed up
04Services
Everything under one roof
Software, websites and systems for karate dojos.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for karate dojos
Built around how your karate dojo actually runs: grading management, attendance check-in and the admin in between, in one system you own.
Websites for karate dojos
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Karate dojo system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for karate dojos
Family billing and parent app: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Stripe, Ezidebit and Square so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your karate dojo, looked after by the people who built it.
05Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside the ones you're happy with or replace the ones holding you back.
- Stripe
- Ezidebit
- Square
- Xero
- Mailchimp
- Twilio SMS
- Google Business Profile
- Zoom
06How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your karate dojo: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We spend time with the people doing the work, see where the hours go and work out what's actually slowing you down.
- 02
Archi-tech
We plan it before writing code: your data, customers, payments, the tools you keep, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the most painful bit first, so you get a win quickly.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
07Questions
FAQ
Things karate dojos ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can it handle different grading syllabuses?
Yes. We set up your style's kyu and dan levels with the class counts and requirements for each, so the system knows who is ready to grade.
How much does it cost?
It depends on what you need, so we quote up front once we understand your karate dojo. No surprise invoices, no lock-in and you own what we build.
We already use gym software. Do we have to switch?
No. If it's working we build around it: the website, grading tracking, the missing features and the integrations. If the per-member fees or limits are holding you back we'll show you what your own system would look like first.
Can members book classes and check in from their phone?
Yes. Everything is built phone-first: class bookings, check-ins, payments, progress and timetable changes in a couple of taps.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most karate dojos we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a karate dojo problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.