Belt grading system
Eligibility from attendance and time at belt, registrations, fees, results and certificates in one flow.
Taekwondo school software: gradings, rolls & billing
Taekwondo schools: belts and families sorted. More time on the mats, less at the laptop.
Gradings every few months, families with three kids on three different belts, tournament entries on paper forms and a roll that never quite makes it off the clipboard. We build taekwondo school systems that handle the rolls, the gradings, the billing and the parents in one place, then we host them and look after them.
Looking for taekwondo school software or a proper grading system?
A taekwondo school is a kids program, an adult club, a competition team and a small retail shop all running out of one hall. Little Dragons at 4pm, juniors at 5, sparring squad at 6 and adults after that. Then there's a grading every term, a tournament most months and a dozen parents asking when their kid gets their next tip. Most instructors end up doing the admin at 10pm with a spreadsheet, a direct debit portal and a Facebook group.
Wollopit builds custom taekwondo school software around how your dojang actually runs. Students check in at the door and the roll feeds the grading list. Families get one account and one payment. Tournament entries, uniform orders and notices go through a parent app instead of schoolbags. We connect the tools you already like, replace the ones getting in the way and look after the lot on our own servers, so you can get back to teaching.
01The problems
What we hear from taekwondo schools
Does your taekwondo school have these problems? Here's how we'd fix them.
Most masters and instructors we talk to love teaching and put up with the paperwork. It holds together fine until grading week, when it really doesn't.
- The problemGrading lists take a whole nightWorking out who's eligible means flicking through every roll, checking time at belt and remembering who missed three weeks in July.How we fix itEligibility lists built automatically from attendance, time at each belt and stripe tips, ready for you to tick off.
- The problemPaper rolls that never get enteredThe clipboard sits on the bench, half the kids aren't ticked and the sheet ends up in the car.How we fix itStudents check in on a tablet at the door with a tap or a QR card. The roll is done before warm-up ends.
- The problemThree kids, three invoicesSiblings on separate debits, sibling discounts worked out by hand and Mum wondering why she paid twice this fortnight.How we fix itFamily accounts with one payment, sibling pricing applied automatically and one statement for the lot.
- The problemFailed debits nobody chasesA card expires, payments stop and you find out three months later when the kid turns up for a grading.How we fix itFailed payment alerts, automatic retries and a polite SMS to the parent before it becomes awkward.
- The problemGrading day chaosRegistrations by cash in an envelope, belt sizes on scraps of paper and certificates hand-written the night before.How we fix itOnline grading registrations with fees, belts ordered to size and certificates printed from the results.
- The problemTournament entries on paperForms come back crumpled, fees in coins and nobody's sure what weight division the kid is in this year.How we fix itOnline tournament entries with divisions, weights, fees, consent and a team list you can export.
- The problemParents miss everythingHoliday closures, grading dates and timetable changes go home on notes that never leave the schoolbag.How we fix itA parent app with timetables, upcoming gradings, their child's progress and push notices that actually get read.
- The problemDoboks and gear ordered by handSizes written on the back of a roll sheet, money owed and the sparring gear order always one short.How we fix itUniform, belt and sparring gear orders taken online with sizes, payment and pickup at class.
- The problemTrial students drift awaySomeone books a free trial on Facebook, comes once and never hears from you again.How we fix itTrial bookings from your website and Google, automatic follow-ups and a simple sign-up to convert them on the night.
- The problemNobody knows who's slippingA regular stops coming and you only notice when they cancel their membership.How we fix itAttendance alerts for students who've gone quiet, so an instructor can check in before they drop out.
02What we build
Solutions
What we build for taekwondo schools. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Attendance check-in
Tablet or QR check-in at the door, class capacity and rolls that feed straight into progress.
Family billing
One account per family, sibling pricing, direct debits and failed payment retries.
Student progress tracking
Belts, stripe tips, patterns or poomsae learnt, sparring notes and instructor comments.
Tournament entries
Divisions, weights, fees, consent forms and team lists ready to submit.
Parent app
Timetables, notices, gradings and their child's progress on their phone.
Uniform & gear orders
Doboks, belts and sparring gear with sizes, payments and pickup at class.
Trial & sign-up flow
Free trial bookings, reminders, follow-ups and online enrolment with waivers.
Class timetable & bookings
Little Dragons, juniors, adults and squad classes with caps and waitlists.
Instructor portal
Rolls, lesson notes, grading marks and assistant instructor hours on any phone.
Black belt & Dan records
Dan grades, certificate numbers, federation registrations and renewals in one place.
A website that kicks
Hand-built, quick on mobile, with live timetables and trial bookings, built to rank for 'taekwondo near me'.
03The systems
The big ones
Your whole dojang, on one system.
These are the systems taekwondo schools ask us about most. Each one stands on its own and they get properly useful once they're joined up.
Belt gradings
Grading lists that write themselves.
Every check-in counts towards the next belt, so when grading comes round the eligible list is already sitting there. Parents register and pay online, belts are ordered to size and results turn straight into certificates.
- Eligibility from attendance and time at belt
- Stripe tips tracked between gradings
- Instructor sign-off before invites go out
- Online registration and fees
- Belt orders sized automatically
- Grading day run sheet by belt
- Results entered on a tablet
- Certificates printed from results
- Dan grade and pre-black belt tracking
- Grading history for every student
Attendance & progress
Check in at the door. Progress takes care of itself.
Kids tap in on a tablet or scan a QR card as they arrive. The roll is done, the instructor sees who's on the mat and every class counts towards their next belt.
- Tablet or QR card check-in
- Class caps and waitlists
- Live roll on the instructor's phone
- Patterns and poomsae learnt
- Sparring and technique notes
- Stripe tips awarded in class
- Alerts for students gone quiet
- Attendance reports per class
Family billing
One family, one payment.
Families sit under one account with sibling pricing applied automatically. Memberships, grading fees, tournament entries and gear all land on the same statement, with direct debits that chase themselves when a card fails.
- One account per family
- Sibling and family pricing
- Direct debits by week, fortnight or month
- Failed payment retries and SMS
- Grading and gear on one statement
- Holds for holidays and injuries
- Sport voucher tracking
- Payments synced to Xero or MYOB
- Parents update cards themselves
Tournaments
Tournament entries without the paper chase.
Post a tournament and parents enter online with divisions, weights, consent and fees sorted in one go. You get a clean team list to submit and a run sheet for the day.
- Online entries with fees
- Divisions by age, belt and weight
- Sparring, poomsae or patterns events
- Parent consent captured online
- Entry deadlines and reminders
- Team lists ready to export
- Coach and travel rosters
- Results and medals recorded
Parent app
Parents in the loop, not in your inbox.
Timetables, gradings, tournaments and their child's progress on their phone. Push notices replace notes in the schoolbag and parents can pay, book and order gear without catching you after class.
- Timetables and closures
- Child's belt and next grading
- Push notices and SMS
- Book trials and make-up classes
- Pay and update cards
- Order doboks and gear
- Enter tournaments
- Photos and class news
04How it changes
Before and after
Grading week, wolloped.
Here's how a grading could change. Every school runs it a bit differently, so we map yours first.
Before
- Flick through months of paper rolls to see who's eligible
- Hand out grading forms and chase them for a fortnight
- Collect fees in envelopes at class
- Write belt sizes on scraps of paper
- Hand-write certificates the night before
- Parents still ask what time it starts
After
- Eligible list ready from the check-in data
- Invites go out to parents in one tap
- Registrations and fees taken online
- Belts ordered to size automatically
- Certificates printed straight from the results
- Times and run sheet in the parent app
05Services
Everything under one roof
Software, websites and systems for taekwondo schools.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for taekwondo schools
Built around how your taekwondo school actually runs: belt grading system, attendance check-in and the admin in between, in one system you own.
Websites for taekwondo schools
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Taekwondo school system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for taekwondo schools
Family billing and student progress tracking: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Stripe, Ezidebit and Debitsuccess so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your taekwondo school, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside club platforms you're happy with or replace the ones getting in the way.
- Stripe
- Ezidebit
- Debitsuccess
- GoCardless
- Square
- Xero
- MYOB
- Clubworx
- Mindbody
- Zen Planner
- Mailchimp
- Twilio SMS
- Google Business Profile
- Zoom
- Shopify
- Canva
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your taekwondo school: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We spend time at the front desk, on the edge of the mats and on grading day, then work out what's actually eating your evenings.
- 02
Archi-tech
We plan it before writing code: your classes, belts, families, billing, tournaments, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the most painful bit first, so you feel the difference before your next grading.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
08Questions
FAQ
Things taekwondo schools ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can it work out who's eligible to grade?
Yes. It uses attendance, time at each belt and any stripe tips you award, then gives you a list to check and approve before invites go to parents.
Can families with several kids pay once?
Yes. Families sit under one account with sibling pricing, one direct debit and one statement covering memberships, gradings, tournaments and gear.
Does it suit ITF and WT schools?
Yes. We set it up with your own belt order, tips, patterns or poomsae and grading requirements, so it matches your syllabus rather than a generic one.
Can we use it across several locations?
Yes. Members, instructors and timetables can span several schools, with reporting per location and one login for families who train at more than one.
We already use Clubworx or a direct debit provider. Do we have to switch?
No. If your current platform or Ezidebit is doing its job, we build around it and add what's missing. If it's holding you back, we'll show you what replacing it would involve before anything changes.
How much does taekwondo school software cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller jobs like check-in or online grading registrations can be quick. Bigger systems are planned in stages so you get the first win early instead of waiting for everything at once.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most taekwondo schools we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a taekwondo school problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.