Member registrations
Online joins with waivers and medical details.
Judo club software: gradings, licences & memberships
Judo clubs: gradings, licences and members without the paperwork. Registrations to gradings in one place.
Grading cards, licence renewals and competition entries handled by volunteers with spreadsheets. We build judo club systems that keep members, gradings and fees in one place so the committee can get back on the mat.
Looking for judo club software or a dojo management system?
Judo clubs run on volunteers. Registrations, licences with the state body, kyu gradings, squad sessions and competition entries all land on a few people. We build systems that take the admin load off without taking over how your club works.
Wollopit builds membership systems, grading trackers, apps and websites for judo clubs around how your gym actually runs. We connect the tools you already use, replace the ones charging you per member and look after the lot on our own servers, so you can stay on the mats.
01The problems
What we hear from judo clubs
Does your judo club have these problems? Here's how we'd fix them.
Most judo clubs we talk to are paying monthly fees for gym software that doesn't understand belts, gradings or fight teams, then patching the gaps with whiteboards and group chats.
- The problemLicences lapseNobody notices a member's licence expired until a comp.How we fix itLicence dates tracked with renewal reminders before they lapse.
- The problemGradings on paperGrading records live on cards and in old files.How we fix itKyu and dan gradings logged per member with dates and examiners.
- The problemFees chased by volunteersTreasurers spend nights chasing term fees.How we fix itOnline fees with payment plans and automatic reminders.
- The problemComp entries are messyEntries, weight divisions and fees are collected by email.How we fix itCompetition entry forms with divisions and payment built in.
- The problemJuniors and seniors mixedFamily accounts and junior paths are hard to manage.How we fix itFamily accounts with one payment and separate grading paths.
- The problemVolunteer handover hurtsEvery new committee starts from scratch.How we fix itOne system the next committee can pick up on day one.
02What we build
Solutions
What we build for judo clubs. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Grading records
Kyu and dan history for every member.
Licence tracking
Expiry dates with automatic reminders.
Fees & payment plans
Term fees paid online with reminders.
Competition entries
Divisions, weights and fees in one form.
Club website
Timetables, news and sign-ups in one place.
03How it changes
Before and after
Grading day, wolloped.
Here's how a typical day could change. Every business is different, so we map yours first.
Before
- Paper grading cards
- Licence lapsed
- Fees chased by text
- Comp entries by email
After
- Gradings logged per member
- Renewal reminder sent
- Fees paid online
- Entries with divisions online
04Services
Everything under one roof
Software, websites and systems for judo clubs.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for judo clubs
Built around how your judo club actually runs: member registrations, grading records and the admin in between, in one system you own.
Websites for judo clubs
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Judo club system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for judo clubs
Licence tracking and fees & payment plans: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Stripe, Ezidebit and Square so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your judo club, looked after by the people who built it.
05Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside the ones you're happy with or replace the ones holding you back.
- Stripe
- Ezidebit
- Square
- Xero
- Mailchimp
- Twilio SMS
- Google Business Profile
- Zoom
06How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your judo club: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We spend time with the people doing the work, see where the hours go and work out what's actually slowing you down.
- 02
Archi-tech
We plan it before writing code: your data, customers, payments, the tools you keep, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the most painful bit first, so you get a win quickly.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
07Questions
FAQ
Things judo clubs ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can it work with our state judo association's rules?
Yes. We set up grading levels, licence types and competition divisions to match your association's rules, so the club records line up with theirs.
How much does it cost?
It depends on what you need, so we quote up front once we understand your judo club. No surprise invoices, no lock-in and you own what we build.
We already use gym software. Do we have to switch?
No. If it's working we build around it: the website, grading tracking, the missing features and the integrations. If the per-member fees or limits are holding you back we'll show you what your own system would look like first.
Can members book classes and check in from their phone?
Yes. Everything is built phone-first: class bookings, check-ins, payments, progress and timetable changes in a couple of taps.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most judo clubs we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a judo club problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.