Check-in system
Attendance recorded.
Martial arts grading, attendance & membership software
Martial arts schools: track every belt, every class, every payment. Gradings and memberships sorted.
Attendance on paper, grading eligibility worked out by memory and memberships billed by hand. We build grading and membership systems for martial arts schools.
Looking for martial arts school management software?
Martial arts schools track progress through ranks as well as memberships. We build systems that count attendance toward gradings and handle billing.
Wollopit builds booking systems, memberships, apps and websites for martial arts schools around how your studio actually runs. We connect the tools you already use, replace the ones charging you a fortune per booking and look after the lot on our own servers, so you can get back to your clients.
01The problems
What we hear from martial arts schools
Does your martial arts school have these problems? Here's how we'd fix them.
Most martial arts schools we talk to are paying monthly fees for software that almost fits, then patching the gaps with spreadsheets and DMs.
- The problemAttendance on paperRolls are lost.How we fix itCheck-in on a tablet.
- The problemGrading eligibilityWho's ready is worked out by memory.How we fix itEligibility from attendance and time.
- The problemMemberships by handBilling is chased.How we fix itRecurring memberships.
- The problemGrading feesFees collected in cash.How we fix itGrading registration online.
- The problemFamily membershipsSiblings complicate billing.How we fix itFamily plans.
- The problemTrial classesTrials don't convert.How we fix itTrial booking with follow-ups.
02What we build
Solutions
What we build for martial arts schools. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Grading tracker
Eligibility calculated.
Memberships
Recurring billing.
Grading registration
Fees paid online.
Family plans
Siblings on one account.
Trial conversion
Follow-ups after trials.
03How it changes
Before and after
A grading day, wolloped.
Here's how a typical day could change. Every business is different, so we map yours first.
Before
- Count attendance by hand
- Guess who's ready
- Cash fees
- Missed students
After
- Attendance tallied
- Eligibility listed
- Fees paid online
- Everyone ready
04Services
Everything under one roof
Software, websites and systems for martial arts schools.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for martial arts schools
Built around how your martial arts school actually runs: check-in system, grading tracker and the admin in between, in one system you own.
Websites for martial arts schools
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Martial arts school system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for martial arts schools
Memberships and grading registration: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Mindbody, Fresha and Timely so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your martial arts school, looked after by the people who built it.
05Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside the ones you're happy with or replace the ones holding you back.
- Mindbody
- Fresha
- Timely
- Ezidebit
- Stripe
- Square
- Xero
- Mailchimp
- Twilio SMS
- Google Business Profile
06How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your martial arts school: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We spend time with the people doing the work, see where the hours go and work out what's actually slowing you down.
- 02
Archi-tech
We plan it before writing code: your data, customers, payments, the tools you keep, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the most painful bit first, so you get a win quickly.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
07Questions
FAQ
Things martial arts schools ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can it handle different styles and belt systems?
Yes. Ranks and requirements are set up to match your style and syllabus.
How much does it cost?
It depends on what you need, so we quote up front once we understand your martial arts school. No surprise invoices, no lock-in and you own what we build.
We already use a booking app. Do we have to switch?
No. If it's working we build around it: the website, the missing features and the integrations. If the fees or limits are holding you back we'll show you what your own system would look like first.
Can clients book and pay from their phone?
Yes. Everything is built phone-first: booking, paying, memberships, reminders and rebooking in a couple of taps.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most martial arts schools we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a martial arts school problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.