Class booking & timetable
Your weekly timetable on your website with room caps, levels, teacher bios and one-tap booking on any phone.
Yoga studio software: class passes, memberships & timetables
Yoga studios: calm bookings for a calm studio. More flow, less admin.
Class packs live on a spreadsheet, teachers swap shifts by text at 5am and the booking software fees creep up every year. We build timetable, pass, membership and teacher systems for yoga studios that all talk to each other. Then we host them and look after them.
Looking for yoga studio booking software that handles passes, memberships and teachers properly?
A yoga studio sells a dozen different things across a dozen different classes: drop-ins, ten-class packs, unlimited memberships, intro offers, workshops, retreats and teacher training. Each one has its own rules about expiry, holds and late cancels. Then there are the teachers, the subs, the room caps and the Zoom links. Most studios end up with a booking platform that does half of it, plus a spreadsheet, a group chat and a front desk iPad doing the rest.
Wollopit builds custom yoga studio software around how your studio actually runs. Students book and check in on their phones and their pack counts down on its own. Memberships bill themselves and holds sort themselves out. Teachers post cover requests in the system and pay is worked out from real attendance. We connect the tools you like, replace the ones costing you too much and look after the lot on our own servers.
01The problems
What we hear from yoga studios
Does your yoga studio have these problems? Here's how we'd fix them.
Most studio owners we talk to started teaching because they love yoga, not because they love chasing failed debits. The admin quietly eats the time you meant to spend on the mat.
- The problemClass packs tracked looselyTen-class packs on a spreadsheet or a punch card. A student swears they've got two left and nobody can prove otherwise.How we fix itEvery pack counts down on its own at check-in. Students see what's left and when it expires right on their phone.
- The problemBooking fees that keep climbingPer-booking fees, plan price bumps and a branded app that costs extra. The software takes a bigger slice every year.How we fix itYour own booking system on your own website, quoted up front. Not a cut of every class you teach.
- The problemTeacher cover sorted by textA teacher wakes up crook at 5am. The group chat lights up while the 6am class waits outside a locked door.How we fix itTeachers post a cover request, qualified subs get pinged and the first to accept goes straight onto the timetable. Booked students are told who's teaching.
- The problemFull classes and empty matsSaturday flow is packed to the walls, then four people don't turn up and the waitlist never heard a thing.How we fix itRoom caps, automatic waitlists that fill late cancels and fair no-show rules that dock a class or charge a fee.
- The problemWorkshops and retreats on the sideWorkshops on Eventbrite, retreat deposits by bank transfer and a spreadsheet tracking who still owes the balance.How we fix itWorkshops and retreats sold from your own timetable with deposits, payment plans and automatic balance reminders.
- The problemIntro offers that never convertNew students grab the two-week intro, come twice and vanish. Nobody follows up because nobody had time.How we fix itA welcome sequence that checks in after their first class, nudges them before the intro runs out and offers the right membership.
- The problemMemberships that leakDirect debits fail quietly. Holds for travel or injury are handled by email and forgotten about.How we fix itAutomatic card retries, failed payment alerts and self-serve holds and pauses with clear start and end dates.
- The problemTeacher pay at month endCounting classes, headcounts and per-head bonuses by hand from booking reports every month.How we fix itPay worked out from real attendance with base rates, per-head rates and sub cover. Exported straight to Xero.
- The problemOnline classes held together with linksZoom links copied into emails by hand and recordings sitting on someone's laptop.How we fix itOnline and hybrid classes with links sent automatically, plus an on-demand library for members only.
- The problemA crowded front deskThe teacher is checking people in, selling a pack, finding a mat and answering the phone five minutes before class.How we fix itQR check-in on arrival, health forms and waivers signed before the first class and packs bought online beforehand.
- The problemTeacher training run by emailA 200-hour training tracked in folders and inboxes: payments, attendance hours, readings and assessments.How we fix itA training portal with enrolments, payment plans, logged contact hours, course materials and completion records.
02What we build
Solutions
What we build for yoga studios. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Passes & class packs
Drop-ins, five and ten-class packs, expiry dates, extensions and casual concession pricing.
Memberships & direct debit
Unlimited and limited plans billed weekly or monthly with retries, holds and pauses handled for you.
Waitlists & late cancels
Waitlists that fill spots automatically, late cancel windows and no-show rules you set.
Teacher cover
Cover requests sent to qualified subs, first to accept is booked and students are told who's teaching.
Teacher pay
Pay from real attendance with base, per-head and cover rates. Ready for Xero or your payroll.
Workshops & retreats
Bookable workshops, immersions and retreats with deposits, payment plans and room or rooming lists.
Teacher training portal
Enrolments, payment plans, contact hours, course materials and completion certificates for your trainees.
Online & on-demand classes
Live stream links sent automatically and a members-only video library of past classes.
Intro offer follow-ups
Welcome emails and SMS that bring new students back and nudge them onto a membership.
Check-in & waivers
QR check-in at the door, health questions and waivers signed online before the first class.
A website that breathes
Hand-built, quick on mobile, with the live timetable and built to rank for 'yoga near me'.
03The systems
The big ones
Your whole studio, on one system.
These are the systems yoga studios ask us about most. Each one works on its own and they get properly clever when they're joined up.
Timetable & booking
Book a mat in two taps. Never overfill a room.
Your timetable becomes the single source of truth for every class, room and teacher. Students book from your website on their phone and the room caps itself. When someone cancels late, the next person on the waitlist gets the spot and a text.
- Weekly timetable on your website
- Room caps per class and per room
- Automatic waitlists that fill spots
- Late cancel windows you set
- No-show rules: dock a class or charge a fee
- Levels, styles and heated or not
- Teacher bios and class descriptions
- Online and hybrid classes
- QR check-in at the door
- Class reminders by SMS or email
Passes & memberships
Packs that count themselves. Memberships that bill themselves.
Every drop-in, pack and membership lives in one place with its own rules. Packs count down at check-in, expiries are clear and memberships charge on schedule with retries when a card fails. Students manage their own holds without emailing you.
- Drop-ins and class packs
- Expiry dates and extensions
- Unlimited and limited memberships
- Weekly or monthly billing
- Automatic retries on failed cards
- Self-serve holds and pauses
- Concession and student pricing
- Gift cards and gifted packs
- Classes left shown on their phone
- Revenue by pass type
Teachers, cover & pay
Cover sorted before the kettle boils.
Teachers see their classes, request cover and pick up shifts from their phones. Subs who are qualified for that style get asked first and the timetable updates when someone says yes. At month end their pay is already worked out from who actually turned up.
- Teacher timetables on their phone
- Cover requests in one tap
- Subs filtered by style and qualification
- First to accept is booked
- Students told about the new teacher
- Base, per-head and cover pay rates
- Pay reports from real attendance
- Export to Xero or payroll
- Teacher availability and leave
- Certificates and first aid expiry reminders
Workshops, retreats & training
Workshops, retreats and teacher training without the spreadsheet.
Sell inversion workshops, weekend immersions, overseas retreats and your teacher training from the same system as your classes. Deposits, payment plans and balance reminders take care of themselves.
- Workshops on your main timetable
- Early bird and member pricing
- Deposits and payment plans
- Automatic balance reminders
- Retreat rooming and dietary lists
- Teacher training enrolments
- Contact hours logged per trainee
- Course materials in a private portal
- Completion certificates
- Waitlists for sold-out events
Intro offers & retention
New students who actually come back.
Every new student gets a warm welcome, a check-in after their first class and a nudge before their intro offer runs out. Regulars who go quiet get a friendly hello before they drift off for good.
- Intro offer packs and trials
- Welcome email after first class
- Nudge before the intro expires
- Membership offer at the right moment
- Lapsed student check-ins
- Birthday and milestone messages
- Mailchimp sync
- SMS via Twilio
- Google review requests
- Intro to member conversion report
04How it changes
Before and after
A Monday evening class, wolloped.
Here's how a busy Monday night could change. Every studio is different, so we map yours first.
Before
- The 7pm class is overbooked and three people are waiting at the door
- The teacher texts at 4pm saying she's sick and the group chat goes wild
- A student says she has classes left but the spreadsheet says none
- Someone's direct debit failed last week and nobody noticed
- A new student does her intro class and never hears from you again
After
- The room caps at 24 and the waitlist fills two late cancels on its own
- The cover request went to qualified subs and Jess accepted in ten minutes
- Her pack shows two classes left on her phone and at check-in
- The card retried automatically and she got a polite reminder
- A welcome email lands the next morning with an offer to come back
05Services
Everything under one roof
Software, websites and systems for yoga studios.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for yoga studios
Built around how your yoga studio actually runs: class booking & timetable, passes & class packs and the admin in between, in one system you own.
Websites for yoga studios
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Yoga studio system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for yoga studios
Memberships & direct debit and waitlists & late cancels: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Mindbody, Momence and bsport so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your yoga studio, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside booking platforms you're happy with or replace the ones holding you back.
- Mindbody
- Momence
- bsport
- Eversports
- Punchpass
- Fresha
- ClassPass
- Ezidebit
- Stripe
- Square
- Xero
- MYOB
- Mailchimp
- Twilio SMS
- Zoom
- Vimeo
- Google Business Profile
- Deputy
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your yoga studio: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We sit at your front desk before a busy class, talk to your teachers and work out where the admin is actually piling up.
- 02
Archi-tech
We plan it before writing code: your classes, passes, memberships, teachers, workshops, payments, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the most painful bit first, like packs or cover, so you get a win quickly.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
08Questions
FAQ
Things yoga studios ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can students see how many classes are left on their pack?
Yes. Packs count down automatically at booking or check-in. Students see what's left and when it expires on their phone so there are no arguments at the desk.
Can we run online classes too?
Yes. Online and hybrid classes can be booked like any other class with links sent automatically. We can also add a members-only on-demand library of recordings.
Can teachers organise their own cover?
Yes. A teacher posts a cover request, it goes to subs qualified for that style and the first to accept is put on the timetable. You stay in the loop without running the group chat.
We already use Mindbody or another booking platform. Do we have to switch?
No. If your platform is doing its job we build around it, adding things like teacher pay, retreats, training or follow-ups. If the fees or limits are holding you back, we'll show you what moving would involve before anything changes.
Can it handle memberships and direct debits?
Yes. We connect to Stripe or Ezidebit so memberships bill on schedule, failed payments retry and students can pause or hold their own plan.
How much does a yoga studio system cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller jobs like a timetable or pass tracking can be quick. Bigger systems are planned in stages so you get the first win early instead of waiting for everything at once.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most yoga studios we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a yoga studio problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.