Branded client app
Your logo and colours on clients' phones with their program, check-ins, bookings and messages in one place.
Personal trainer software: programs, check-ins & payments
Personal trainers: coach clients between sessions too. Train more, chase less.
Programs live in a spreadsheet, check-ins arrive by text at 10pm, progress photos are lost in your camera roll and you're still chasing last month's sessions. We build client apps for personal trainers with programs, check-ins, progress, bookings and payments in one place. Then we host them and look after them.
Looking for personal trainer software that handles programs, check-ins and payments?
Clients get results when they're supported between sessions, not just during the hour you're standing next to them. But most PTs end up coaching through a mess of PDFs, Google Sheets, Instagram DMs, WhatsApp, a booking app and a bank account full of PayID transfers with no reference. You spend Sunday night writing programs and Monday morning working out who still owes you.
Wollopit builds custom personal training software around how you actually coach. Programs with exercise videos that clients log on their phone. Weekly check-ins that land in one place with photos and numbers side by side. Session packs and memberships that bill themselves. Online programs you can sell to people you've never met. We connect the tools you already like, replace the ones getting in the way and look after the lot on our own servers, so you can get back on the gym floor.
01The problems
What we hear from personal trainers
Does your personal training business have these problems? Here's how we'd fix them.
Most PTs we talk to are brilliant coaches running the business side on group chats and good memory. It holds up fine until you hit 30 clients.
- The problemPrograms in spreadsheetsYou email a PDF or a Google Sheet. Clients lose it, can't open it properly on their phone at the gym and guess the weights.How we fix itPrograms in your own app with exercise videos, sets, reps, rest times and tempo. Clients log every set as they go.
- The problemCheck-ins scattered everywhereWeights by text, photos on Instagram, a voice memo on WhatsApp and a 'how was your week' you forgot to reply to.How we fix itStructured weekly check-in forms with weight, measurements, photos, sleep, energy and notes, all landing in one feed you work through.
- The problemClients can't see their progressThey've dropped 6kg and added 20kg to their squat but only remember the bad week, so they think it isn't working.How we fix itProgress charts, PB boards and before and after photos side by side so clients see exactly how far they've come.
- The problemChasing paymentsSessions done and not paid, PayID with no reference, cash in your gym bag and an awkward chat at the end of a session.How we fix itSession packs and memberships on direct debit or card with automatic retries for failed payments. You never ask for money face to face again.
- The problemBooking sessions by textTen messages back and forth to find a time, then a double booking because your calendar wasn't up to date.How we fix itOnline booking against your real availability. Sessions come off the client's pack automatically and land in your calendar.
- The problemLate cancellations and no-showsA 5:30am client cancels at 5:10am and you've already driven to the gym. Charging them feels awkward so you don't.How we fix itYour cancellation policy enforced by the system, SMS reminders the night before and late cancels deducted from the pack without a conversation.
- The problemProgramming eats your SundayWriting 30 individual programs from scratch every block, copying and pasting between spreadsheets until midnight.How we fix itA program builder with templates, phases and progressions. Copy a block, tweak it for the client and push it to their app in minutes.
- The problemOnboarding on paperHealth screening on a clipboard, injury notes in your head and goals scribbled on the back of a receipt.How we fix itDigital intake with pre-exercise screening, injury history, goals and a signed waiver, all done before the first session.
- The problemClients drift off quietlySomeone skips three workouts, misses a check-in and you only notice when their pack runs out and they don't renew.How we fix itAlerts when a client stops logging or misses a check-in, plus pack expiry reminders so you can step in before they're gone.
- The problemOnline coaching is a messSelling programs over DM, sending bank details, then building each one by hand for people in other states.How we fix itSell online programs and coaching from your website. Payment, onboarding and program delivery happen automatically.
02What we build
Solutions
What we build for personal trainers. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Program builder
Templates, phases, supersets, progressions and per-client tweaks. Build once and reuse forever.
Exercise video library
Film your own demos once and attach them to every exercise with cues and common mistakes.
Workout logging
Clients log weights and reps set by set, see last week's numbers and get PB alerts.
Weekly check-ins
Custom forms with photos, measurements and scores that land in one feed for you to review and reply.
Progress tracking
Charts for bodyweight, measurements and lifts, plus progress photos lined up week by week.
Habits & nutrition
Daily habit ticks for steps, water, sleep and protein with simple meal photo logs.
Session booking
Online booking against your availability with pack credits, reminders and a cancellation policy that sticks.
Packs, memberships & direct debit
Session packs, weekly memberships and coaching subscriptions billed automatically with failed payment retries.
Online program shop
Sell ready-made programs and online coaching from your website with automatic delivery.
Intake & screening
Pre-exercise screening, injury history, goals and waivers signed digitally before day one.
A website that books clients
Hand-built, quick on mobile, with free consult bookings and built to rank for 'personal trainer near me'.
03The systems
The big ones
Your whole PT business, in one app.
These are the systems personal trainers ask us about most. Each one works on its own and they get properly useful when they're joined up.
Programs & client app
Programs clients actually follow.
Build a block once from your templates and push it straight to the client's phone. They see today's session with your exercise videos, log every set and you see exactly what they did.
- Your branding on the client app
- Program templates and phases
- Supersets, circuits and tempo
- Your own exercise video library
- Set by set logging on the phone
- Last session's numbers shown
- PB alerts and lift history
- Copy and tweak a block per client
- Swap exercises for injuries
- Works for in-person and online clients
Check-ins & progress
Every check-in in one place. Every win on show.
Clients fill in a quick weekly check-in on their phone with numbers, photos and how the week went. It all lands in one feed you work through, with progress charts that remind them it's working.
- Custom weekly check-in forms
- Weight and measurements
- Progress photos side by side
- Sleep, energy, stress and hunger scores
- Daily habit tracking
- Charts for bodyweight and lifts
- One feed to review and reply
- Missed check-in alerts
- Voice and video replies
- Notes that stay with the client
Booking & payments
Sessions booked and paid. No awkward chats.
Clients book into your real availability and the session comes straight off their pack. Packs, memberships and coaching subscriptions bill themselves, so you stop chasing money at the end of a session.
- Online booking against your calendar
- Google Calendar sync
- Session packs and credits
- Weekly memberships on direct debit
- Card or bank account billing
- Failed payment retries
- Cancellation policy enforced
- SMS reminders the night before
- Pack expiry and renewal reminders
- Payments straight into Xero
Online coaching & sales
Coach people you've never met.
Sell ready-made programs and online coaching straight from your website. The client pays, fills in their intake, gets their program in the app and starts checking in, without you sending a single DM.
- Online program shop
- Coaching subscriptions
- Automatic onboarding and intake
- Pre-exercise screening and waivers
- Program delivered on payment
- Free consult bookings
- Enquiry follow-up emails and SMS
- Discount codes and challenges
- Mailchimp list sync
- Sales and client numbers at a glance
04How it changes
Before and after
A client's 12-week program, wolloped.
Here's how one client's block could change. Every PT coaches differently, so we map yours first.
Before
- Health screening on a clipboard at the first session
- Program built from scratch in a spreadsheet on Sunday night
- PDF emailed and lost by week two
- Check-ins by text, photos in your DMs
- Progress guessed from memory
- Pack runs out and you chase payment in person
After
- Intake and waiver signed before day one
- Block copied from a template and tweaked in minutes
- Program in their app with your videos
- Weekly check-in lands in one feed
- Charts and photos show the progress
- Direct debit renews the pack on its own
05Services
Everything under one roof
Software, websites and systems for personal trainers.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for personal trainers
Built around how your personal training business actually runs: branded client app, program builder and the admin in between, in one system you own.
Websites for personal trainers
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Personal training business system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for personal trainers
Exercise video library and workout logging: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Trainerize, TrueCoach and Everfit so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your personal training business, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside coaching apps you're happy with or replace the ones holding you back.
- Trainerize
- TrueCoach
- Everfit
- PT Distinction
- Mindbody
- Ezidebit
- Stripe
- Square
- Xero
- Google Calendar
- Mailchimp
- Twilio SMS
- Apple Health
- Garmin Connect
- Fitbit
- MyFitnessPal
- Zoom
- Google Business Profile
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your personal training business: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We sit in on a few sessions and your Sunday programming to work out where your time and money are leaking.
- 02
Archi-tech
We plan it before writing code: your programs, check-ins, packs, payments, online clients, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the most painful bit first, so you get a win before your next block starts.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
08Questions
FAQ
Things personal trainers ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can I sell programs online to people I've never met?
Yes. Clients buy from your website, fill in their intake and get their program in the app automatically. You just review their check-ins.
Can clients log their workouts on their phone?
Yes. They see today's session with your exercise videos, log each set and see what they lifted last week. You see it all as it happens.
Can it take direct debit for packs and memberships?
Yes. We connect to payment providers like Ezidebit or Stripe so packs, memberships and coaching subscriptions bill automatically, with retries when a payment fails.
Will the app have my branding?
Yes. It's your logo, your colours and your exercise videos. Clients see your business, not someone else's platform.
I already use Trainerize or TrueCoach. Do I have to switch?
No. If it's doing its job we build around it with booking, payments, intake or a better website. If it's holding you back, we'll show you what moving off it would involve before anything changes.
I train out of someone else's gym. Does that matter?
Not at all. The system is yours, so it moves with you whether you rent space, train outdoors or coach online.
How much does a personal trainer app cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller jobs like online booking or check-in forms can be quick. Bigger systems are planned in stages so you get the first win early instead of waiting for everything at once.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most personal trainers we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a personal training business problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.