WOD publishing
Programming written ahead and released on schedule, with scaling, warm-ups, coach notes and video demos.
CrossFit box software: WODs, leaderboards & bookings
CrossFit boxes: WODs, scores and memberships in one app. Less admin, more burpees.
The WOD is on a whiteboard, scores get wiped by the 7am class, bookings live in one app and billing in another. Meanwhile drop-ins pay cash and the Saturday comp runs off a clipboard. We build box apps that bring workouts, leaderboards, bookings and memberships together, then we host them and look after them.
Looking for CrossFit box management software that your members and coaches will actually use?
A CrossFit box runs on community: turning up at 5:30am, chasing a PR and seeing your name on the board. Behind that sits a surprising amount of admin. Programming gets written in a notebook, the whiteboard gets photographed and posted to Instagram, scores vanish when the marker comes out and someone spends Sunday night chasing failed direct debits.
Wollopit builds custom software for CrossFit boxes around how your box actually runs. Publish the WOD once and it lands in the app, on the TV and on the website. Members book with caps and waitlists, log their own scores and see their PRs. Memberships, holds and drop-ins bill themselves. Comp day gets heats, divisions and a live leaderboard. We connect what you already like, replace what's holding you back and look after the lot on our own servers.
01The problems
What we hear from CrossFit boxes
Does your CrossFit box have these problems? Here's how we'd fix them.
Most box owners we talk to are brilliant coaches running the business side on a whiteboard, a group chat and three logins. It holds together until the Open or a comp weekend.
- The problemThe WOD lives on a whiteboardMembers can't see it ahead of time. Some skip the day with running in it, others turn up without their knee sleeves.How we fix itProgramming published in the app on a schedule you set, with scaling options, coach notes and the warm-up included.
- The problemScores get wiped with the markerResults go on the board, someone snaps a photo for the group chat and by the 6pm class it's all gone.How we fix itMembers log scores on their phone straight after the workout. A live leaderboard for every class, filtered by Rx, scaled and age group.
- The problemNobody remembers their PRs"What was my back squat 1RM?" gets asked every percentage day while members scroll back through their camera roll.How we fix itPersonal records tracked automatically, with lift history and percentages worked out for them on the day.
- The problemThe 5:30pm class is packedTwenty-two people, fourteen rowers and one coach trying to run heats while the 6:30 class is half empty.How we fix itClass booking with caps per class, automatic waitlists and a coach view of who's coming before the class starts.
- The problemNo-shows and late cancelsMembers book the 6am to be safe and roll over instead. Someone on the waitlist misses out.How we fix itCancellation windows, late-cancel and no-show rules applied automatically and waitlist spots offered by SMS.
- The problemChasing failed paymentsDirect debits bounce, someone works through the dishonour list by hand and awkward chats happen at the rig.How we fix itMemberships with automatic retries, card update links by SMS and clear arrears so coaches aren't debt collectors.
- The problemHolds and suspensions by emailInjuries, holidays and FIFO rosters mean constant pause requests that get lost in the inbox.How we fix itMembers request holds in the app with your rules built in. Billing pauses and restarts on its own.
- The problemDrop-ins pay cash at the doorTravelling members show up mid-WOD, sign a paper waiver and hand over a twenty nobody records.How we fix itDrop-in bookings online with payment, a digital waiver and their affiliate details captured before they arrive.
- The problemIn-house comps are chaosHeats sorted on a spreadsheet, judges scoring on paper and someone adding it all up while the crowd waits for results.How we fix itComp management with online entries, divisions, generated heats, judge scoring on phones and a live leaderboard on the TV.
- The problemNew members fall through the cracksNobody's sure who finished fundamentals, who's cleared for barbell classes or who hasn't been seen since week three.How we fix itAn on-ramp tracker for new members, plus attendance alerts when anyone drifts so a coach can check in early.
- The problemCoach rosters and pay per classClasses covered by swapping in the coaches' chat, then pay worked out from memory at the end of the fortnight.How we fix itA coach roster with class swaps, cover requests and classes coached tallied for payroll.
02What we build
Solutions
What we build for CrossFit boxes. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Leaderboards & scores
Members log results after class. Leaderboards by class and day, split by Rx, scaled and masters.
PR & lift tracking
Benchmarks, lifts and PRs tracked over time, with percentages calculated for strength days.
Class booking & waitlists
Caps per class, waitlists, booking windows and cancellation rules that apply themselves.
Memberships & billing
Unlimited, class packs, couples and student rates with recurring billing and failed-payment retries.
Holds & suspensions
Members pause for injury or travel in the app. Billing follows your rules automatically.
Drop-ins & waivers
Visitors book, pay and sign a digital waiver before they turn up. No more cash in a jar.
On-ramp & fundamentals
New member intro packages with a checklist of movements cleared before they join regular classes.
Comps & throwdowns
Online entries, divisions, team events, heats, judge scoring on phones and a live leaderboard.
Open season hub
Members' Open scores, judging sign-ups and Friday Night Lights heats in one place.
Coach roster & pay
Who's coaching what, swaps and cover requests, classes counted for payroll.
Retention alerts
Flag members who haven't booked in a fortnight so a coach can reach out before they cancel.
Box TV screens
Today's WOD, the whiteboard leaderboard and the next class on any TV in the box.
Merch & supplements shop
Tees, protein and gear sold in the app, paid with their membership card and collected at the box.
A website that books
Fast on mobile with your timetable, free trial bookings and drop-ins, built to rank for 'CrossFit near me'.
03The systems
The big ones
Your whole box, in one app.
These are the systems boxes ask us about most. Each one works on its own and they get properly clever when they're joined up.
WOD & leaderboards
Post the WOD once. Scores take care of themselves.
Write your programming ahead and release it when you want members to see it. After class they log their score on their phone and the leaderboard fills itself, with PRs tracked automatically and the same board showing on the TV.
- Programming written weeks ahead
- Scheduled release times
- Scaling options and coach notes
- Movement demo videos
- Scores logged on any phone
- Rx, scaled and masters splits
- PRs and benchmark history
- Percentages worked out for lifts
- Fist bumps and comments
- Leaderboard on the box TV
Class booking
No more 22 people for 14 rowers.
Members book from their phone with caps on every class and a waitlist that fills spots on its own. Coaches see who's coming, who's new and who's injured before they set up the floor.
- Caps per class and per coach
- Automatic waitlists
- Waitlist spots offered by SMS
- Late-cancel and no-show rules
- Booking windows you control
- Coach view of the class list
- New member and injury flags
- Open gym and specialty classes
- Check-in on a tablet at the door
- Attendance by class and time
Memberships & billing
Memberships that bill themselves.
Every membership type, hold and drop-in billed automatically, with failed payments retried and members sent a link to fix their card. Your coaches get to coach instead of chasing money at the rig.
- Unlimited, packs and limited plans
- Couples, family and student rates
- Recurring billing via Ezidebit or Stripe
- Failed payment retries
- Card update links by SMS
- Holds and suspensions in the app
- Free trials that convert to plans
- Drop-ins with digital waivers
- Contracts and minimum terms
- Payments reconciled into Xero
Competitions
Comp day without the clipboard.
Run your in-house throwdown or partner comp from one place. Entries and payments online, heats built for you, judges scoring on their phones and a live leaderboard on the big screen that updates the moment a score is submitted.
- Online entries and payment
- Rx, scaled, masters and teen divisions
- Teams and partner events
- Heats and lanes generated
- Judge scoring on phones
- Live leaderboard on the TV
- Athlete check-in and briefing
- Volunteer and judge roster
- Results shared to socials
- Open season score tracking
Retention & coaching
Spot the member who's drifting.
New members get a proper on-ramp with movements signed off by a coach. Attendance is watched quietly in the background so you know who's slipping before they hit cancel.
- Fundamentals checklist per member
- Coach sign-off on movements
- Attendance streaks and milestones
- Alerts when members stop booking
- Birthday and 100th class shout-outs
- Goal setting and check-in notes
- Coach roster with swaps
- Classes coached tallied for pay
- Member emails and SMS
- Retention reports by month
04How it changes
Before and after
A Saturday comp, wolloped.
Here's how an in-house throwdown could change. Every box runs comps differently, so we map yours first.
Before
- Entries taken by DM and cash at the desk
- Heats sorted on a spreadsheet the night before
- Judges scoring on paper sheets
- Someone adds up points while the crowd waits
- Scores scrawled on the whiteboard
- Results posted to the group chat on Monday
After
- Athletes enter and pay online by division
- Heats and lanes generated in a click
- Judges submit scores on their phones
- Points calculated the moment a heat ends
- A live leaderboard runs on the box TV
- Results and photos shared before the barbecue's done
05Services
Everything under one roof
Software, websites and systems for CrossFit boxes.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for CrossFit boxes
Built around how your CrossFit box actually runs: wOD publishing, leaderboards & scores and the admin in between, in one system you own.
Websites for CrossFit boxes
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
CrossFit box system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for CrossFit boxes
PR & lift tracking and class booking & waitlists: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect PushPress, Wodify and SugarWOD so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your CrossFit box, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside box platforms you're happy with or replace the ones holding you back.
- PushPress
- Wodify
- SugarWOD
- Beyond the Whiteboard
- Zen Planner
- Mindbody
- Clubworx
- GymMaster
- Ezidebit
- Debitsuccess
- Stripe
- Square
- Xero
- MYOB
- Mailchimp
- Twilio SMS
- Competition Corner
- Google Business Profile
- Deputy
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your CrossFit box: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We hang around the box for a few classes and the office afterwards, then work out what's actually eating your coaches' time.
- 02
Archi-tech
We plan it before writing code: your programming, classes, memberships, comps, payments, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the most painful bit first, so you get a win before your next comp or Open season.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
08Questions
FAQ
Things CrossFit boxes ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can members log their own scores?
Yes. Members log scores and PRs in the app straight after class. Coaches can check and correct them and the leaderboard updates on the spot.
Can we release the WOD the night before instead of weeks ahead?
Yes. You write programming as far ahead as you like and choose when each day goes live. Some boxes release at 8pm the night before, others keep it secret until the warm-up.
Can it help during the Open?
Yes. We can track members' Open scores, run judge sign-ups and build your Friday Night Lights heats with a leaderboard on the TV. Official scores still get submitted through the CrossFit Games site.
We already use Wodify or PushPress. Do we have to switch?
No. If your current platform does its job we build around it and add what's missing, like comps, retention alerts or a better website. If it's holding you back we'll show you what replacing it involves before anything changes.
Can it work with Ezidebit for our direct debits?
Yes. We can connect to Ezidebit, Debitsuccess or Stripe so memberships, holds and failed payments are handled automatically.
How do drop-ins and waivers work?
Visitors book a class online, pay up front and sign a digital waiver before they arrive. You see them on the class list with their home affiliate.
How much does a CrossFit box system cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller jobs like WOD publishing or a comp leaderboard can be quick. Bigger systems are planned in stages so you get the first win early instead of waiting for everything at once.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most CrossFit boxes we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a CrossFit box problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.