Treatment reminders
Annual, six-monthly and quarterly reminders that bring customers back with online rebooking.
Pest control software: reminders, reports & bookings
Pest control: let the reminders do the chasing. Repeat work that books itself.
Last year's customers forget to rebook, termite reports get typed up after tea and certificates go out one email at a time. We build reminder, reporting, chemical record and commercial site systems for pest controllers. They keep the repeat work coming and get the paperwork done on site. Then we host them and look after them.
Looking for pest control software for reports, reminders and certificates?
Pest control runs on repeat business and paperwork. There's a general pest spray every year, termite inspections to keep a warranty alive, bait station checks for the café down the road and a certificate for every agent who asks. Most pest controllers juggle a job app, a Word template for reports, a paper chemical log in the ute and a list of reminders they never get round to sending.
Wollopit builds custom pest control software around how you actually work. Customers get reminded before they're due and rebook themselves. Reports get finished on the phone in the roof void. Chemical use is logged as you go and certificates send themselves to the owner, the tenant and the agent. We connect the job app and accounting you already use, replace what's holding you back and look after the lot on our own servers.
01The problems
What we hear from pest control businesses
Does your pest control business have these problems? Here's how we'd fix them.
Most pest controllers we talk to are flat out in the field all day and buried in paperwork at night. The work's there. The follow-up isn't.
- The problemAnnual treatments forgottenLast year's customers don't come back because nobody reminded them. By the time they think of it, they've rung whoever came up first on Google.How we fix itEvery job sets its own next due date. Reminders go out by SMS and email with a link to rebook online.
- The problemTermite warranties quietly lapseThe barrier warranty needs a yearly inspection to stay valid, but nobody's tracking who's due. The customer finds out when they have a claim.How we fix itA warranty tracker that books the annual inspection and keeps a record of every one, so the warranty stays valid.
- The problemReports typed at nightInspection notes, moisture readings and forty photos get written up after the day's work is done.How we fix itReports built on the phone room by room on site, with photos and findings, sent before you leave.
- The problemPre-purchase deadlines sneak upThe buyer's building and pest clause runs out Friday and the report is still sitting in your drafts.How we fix itPre-purchase jobs flagged with their deadline, with the report going straight to the buyer, agent and conveyancer.
- The problemChemical records by handProducts, mix rates and areas treated get scribbled in a logbook that lives under the seat of the ute.How we fix itChemical use logged on every job and ready for any audit, with licence expiry tracked for every tech.
- The problemCertificates emailed one by oneAgents, property managers and commercial clients all want certificates. You're attaching PDFs at 9pm.How we fix itCertificates generated from the job and sent automatically to the right people the moment you finish.
- The problemFlea treatments for every lease endPet clauses mean a steady stream of end-of-lease flea jobs. Tenants, agents and receipts all need sorting.How we fix itAgents book flea treatments online. The tenant pays and the certificate lands in the agent's inbox on its own.
- The problemCommercial contracts are messyRegular visits, numbered bait stations and audit paperwork across a dozen food sites are hard to keep straight.How we fix itSite plans with QR-tagged stations, visit schedules and a client portal with every report on file.
- The problemTermite quotes take too longInspection-based quotes sit in a draft folder for days while the customer gets two other prices.How we fix itInspection findings turn straight into a priced treatment quote with options they can accept on the spot.
- The problemRain wrecks the whole weekA wet Tuesday means ringing ten customers to move their spray, then rebuilding the run by hand.How we fix itRain-day rescheduling that offers customers new times by SMS and rebuilds the run by suburb.
- The problemCallbacks eat the marginFree re-treatments under guarantee get done but never tracked, so nobody knows which jobs keep coming back.How we fix itCallbacks logged against the original job so you can see what's working and what's costing you.
02What we build
Solutions
What we build for pest control businesses. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Termite warranty tracker
Every barrier and bait system with its warranty terms, due inspections and full history.
On-site digital reports
Inspection reports with photos, findings and recommendations completed on the phone, even offline.
Timber pest inspection reports
Pre-purchase and annual timber pest reports laid out to suit AS 4349.3, branded and sent on completion.
Chemical use records
Products, batch numbers, rates, quantities and areas recorded per job for compliance.
Automatic certificates
Compliance certificates generated from the job and emailed to owners, tenants, agents or managers.
Agent & property manager portal
Agents book flea and pest treatments, see every certificate and track jobs across their rent roll.
Commercial site portals
Visit schedules, site plans, station logs and audit-ready reports for every commercial client.
Bait station QR scanning
Numbered stations with QR tags so every check, activity reading and corrective action is logged.
Quote builder
Inspection findings turn into priced treatment options with online acceptance and deposits.
Online booking
Customers book inspections and treatments from your website and Google Business Profile.
Rain-day rescheduler
Move a wet day's jobs in a few taps with new times offered to customers by SMS.
A website that gets the calls
Quick on mobile with online booking, built to rank for 'pest control near me' and your suburbs.
03The systems
The big ones
Your whole pest business, on one system.
These are the systems pest controllers ask us about most. Each one works on its own and they get properly clever when they're joined up.
Service reminders
Last year's customers, back on the books.
Every job sets its own next due date. Customers get an SMS and email before their annual spray or termite inspection. They pick a time online and land on your schedule without a single phone call.
- Next due date set from every job
- Annual, six-monthly and quarterly cycles
- SMS and email reminders
- Online rebooking from the reminder
- Follow-ups for anyone who ignores it
- Warranty inspection reminders
- Runs filled by suburb
- Campaigns before termite season
- Lapsed customer win-back list
On-site reports
Report sent before you're back in the ute.
Timber pest and general inspection reports built on the phone as you go room by room. Photos, moisture readings and findings drop into a branded report that's done before you pull out of the driveway.
- Room-by-room inspection checklists
- Photos marked up on the spot
- Moisture and thermal readings
- Conducive conditions flagged
- Layout to suit AS 4349.3
- Works offline in the roof void
- Branded PDF sent on completion
- Copies to the agent or conveyancer
- Recommendations turn into a quote
- Every past report on the property file
Chemicals & certificates
Compliance done as part of the job.
Log the product, rate, area and quantity on the job and the chemical record is done. The certificate comes straight from the same entry and goes to the owner, tenant, agent or manager the moment you finish.
- Products and batch numbers per job
- Mix rates and quantities applied
- Areas and methods treated
- Re-entry and safety notes for customers
- SDS and labels on hand
- Certificates generated from the job
- Sent to owners, tenants and agents
- Durable notice details recorded
- Audit-ready chemical reports
- Licence expiry tracking for techs
Commercial sites
Every bait station, every visit, on file.
Commercial clients get a site plan with every bait station and trap numbered and QR-tagged. Techs scan as they check and activity is logged against the station. The site manager has a portal with every report ready for their next food safety audit.
- Site plans with numbered stations
- QR scan on every station check
- Activity trends per station
- Visit schedules per contract
- Corrective actions and sign-offs
- Client portal with every report
- Audit packs in one click
- Multi-site clients in one account
- Contract renewals flagged early
Quotes & bookings
From inspection to accepted quote in one visit.
Findings from the inspection turn into a priced treatment quote with options. The customer can accept and pay a deposit before the termites eat any more of the house. Online booking, rain-day rescheduling and the day's run all sit on one calendar.
- Quotes built from inspection findings
- Good, better and best treatment options
- Accept and pay a deposit online
- Online booking from your website and Google
- Rain-day rescheduling in a few taps
- Runs planned by suburb
- Pre-purchase deadlines flagged
- Jobs and invoices into Xero or MYOB
04How it changes
Before and after
Termite season, wolloped.
Here's how a termite inspection could change. Every pest business is different, so we map yours first.
Before
- Inspection notes on paper and photos lost in the camera roll
- Report typed up that night after tea
- Quote emailed two days later
- Certificate attached and sent to the agent by hand
- Chemical use scribbled in the logbook in the ute
- No reminder when next year's inspection is due
After
- Findings and photos captured room by room on site
- Report sent before you leave the driveway
- Treatment quote accepted and deposit paid online
- Certificate goes to the owner and agent automatically
- Chemical use logged with the job
- Reminder goes out automatically in 12 months
05Services
Everything under one roof
Software, websites and systems for pest control businesses.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for pest control businesses
Built around how your pest control business actually runs: treatment reminders, termite warranty tracker and the admin in between, in one system you own.
Websites for pest control businesses
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Pest control business system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for pest control businesses
On-site digital reports and timber pest inspection reports: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Xero, MYOB and QuickBooks so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your pest control business, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the job app and accounting you rely on, work alongside platforms you're happy with or replace the ones holding you back.
- Xero
- MYOB
- QuickBooks
- ServiceM8
- Tradify
- simPRO
- AroFlo
- Fergus
- Jobber
- PestPac
- Formitize
- Stripe
- Square
- Google Calendar
- Google Business Profile
- Google Maps
- Twilio SMS
- Mailchimp
- Microsoft 365
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your pest control business: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We ride along on a run, sit in on the office and work out where the reminders, reports and certificates are falling through the cracks.
- 02
Archi-tech
We plan it before writing code: your customers, cycles, reports, chemical records, commercial sites, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the most painful bit first, so you get a win before termite season.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
08Questions
FAQ
Things pest control businesses ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can real estate agents get certificates automatically?
Yes. Agents and property managers can be added to a property so certificates and reports go to them as soon as the job is done. They can also book flea and pest treatments through their own portal.
Can it keep track of termite warranty inspections?
Yes. Every barrier or bait system is recorded with its warranty terms. The annual inspection reminder goes out on time and each inspection is kept on file, so you can show the warranty was kept valid.
Does it work in a roof void with no signal?
Yes. Reports and chemical records can be filled in offline on the phone and they sync once you're back in range.
Will our chemical records stand up to an audit?
That's what they're built for. Product, batch, rate, quantity, area and the tech who applied it are recorded on every job. You can pull a report for any date range or property in seconds.
We already use ServiceM8 or simPRO. Do we have to switch?
No. If your job app is doing its job, we build around it and add the reminders, reports, certificates and commercial portals on top. If it's holding you back, we'll show you what replacing it would involve before anything changes.
Can commercial clients see their bait station records?
Yes. Each site gets a portal with its site plan, station checks, activity trends and every service report, ready for their food safety auditor.
How much does pest control software cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller jobs like automatic reminders or certificates can be quick. Bigger systems are planned in stages so you get the first win early instead of waiting for everything at once.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most pest control businesses we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a pest control business problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.