On-site inspection app
Findings, ratings, readings and photos captured room by room. Works offline in the roof void.
Building & pest inspection software: reports & bookings
Building inspectors: reports out before the buyer's coffee goes cold. Same-day reports, every time.
Notes scribbled in the roof cavity, three hundred photos sorted at the kitchen table and a report that goes out at 11pm. Meanwhile the buyer's cooling-off clock is ticking and the agent has already rung twice. We build booking, on-site inspection and reporting systems for building and pest inspectors. Then we host them and look after them.
Looking for building and pest inspection report software?
A building and pest business lives and dies on turnaround. Buyers have a few business days to get through cooling-off or satisfy their inspection clause. Agents want an answer yesterday. You're the one in the subfloor with a torch in your teeth. Then the real work starts: matching photos to findings, retyping notes into Word and chasing payment before the PDF goes out.
Wollopit builds custom inspection software around how you actually inspect. Findings, ratings and photos go into a tablet as you move room by room, even with no signal under the house. The report builds itself from your own wording. Bookings come in with the agreement signed and paid. The report releases when it should, to the people it should. We connect the tools you already use, replace the ones slowing you down and look after the lot on our own servers.
01The problems
What we hear from building inspectors
Does your building inspection business have these problems? Here's how we'd fix them.
Most inspectors we talk to are great at finding the problem and buried in the paperwork that comes after it. The inspection takes two hours. The report takes three more.
- The problemReports written at nightYou inspect all day then sit at the kitchen table typing up notes until midnight.How we fix itFindings captured on site build the report as you go. You review and send it before dinner.
- The problemHundreds of photos to sortEvery job means scrolling the camera roll to match photos to the right crack, leak or termite lead.How we fix itPhotos are taken inside each finding so they land in the report in the right spot automatically.
- The problemPhone tag for accessThe buyer books, the agent has the keys, the tenant needs notice and you're stuck in the middle.How we fix itOnline booking collects the agent's details and sends everyone the time and access notes by SMS.
- The problemAgreements chased on the morningThe pre-inspection agreement still isn't signed and you're ringing the buyer from the driveway.How we fix itThe agreement is e-signed as part of booking. No signature, no confirmed job.
- The problemChasing payment after the factThe report's out, the deadline's passed and the invoice is still sitting there unpaid.How we fix itPay at booking or hold the report until payment clears. Then it releases on its own.
- The problemAgents ringing for copiesAgents want the report now and you have to check whether the buyer is happy to share it.How we fix itA portal where the buyer approves sharing in one tap. Agents, brokers and conveyancers get it when they're allowed to.
- The problemEvery inspector writes it differentlySame defect, three ways of describing it. That's a headache for clients and a risk for you.How we fix itA shared wording library and templates so every report reads the same. The senior inspector reviews before release.
- The problemToo many inspection typesPre-purchase, pre-sale, new build stages, handovers and dilapidation reports all in different Word files.How we fix itOne system with a proper template for each type, all using the same findings and photo tools.
- The problemBuyers can't read the reportForty pages of findings and the buyer rings you asking if they should still buy the house.How we fix itA plain-English summary up front with major defects and safety issues first. Plus a bookable call to talk it through.
- The problemDiary chaosJobs booked wherever there's a gap, so you're crossing town three times in a day.How we fix itA shared diary that groups jobs by area and flags cooling-off deadlines so the urgent ones get done first.
- The problemNew builds forgotten between stagesSlab, frame and handover inspections get booked once and then slip when nobody remembers the next stage.How we fix itStage inspections booked as a set with reminders when the builder says the next stage is ready.
02What we build
Solutions
What we build for building inspectors. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Automatic reports
Branded building and pest reports built from your findings and sent the same day.
Wording & template library
Your standard defect wording and a template for every inspection type, shared across the team.
Online booking
Buyers pick the inspection type and time, then add access details. Priced by property size and extras.
Pre-inspection agreements
Agreements e-signed at booking with your terms and stored against every job.
Payments & report release
Card payments at booking or invoices to conveyancers, with reports released once paid.
Client & agent portal
Clients view and share their report. Agents and conveyancers get access when the client says so.
Inspector diary
One calendar for every inspector, grouped by area with cooling-off deadlines flagged.
New build stage inspections
Slab, frame, lock-up and handover inspections booked as a set with builder reminders.
Dilapidation reports
Condition reports for neighbouring properties with dated photos before the works start.
SMS & email updates
Booking confirmations, on-the-way texts and report-ready notices sent automatically.
Xero & MYOB invoicing
Invoices and payments flow straight into your accounts. No retyping.
A website that books
Fast on phones and built to rank for 'building inspection' plus your suburb, with booking built in.
03The systems
The big ones
Your whole inspection business, on one system.
These are the systems inspectors ask us about most. Each one works on its own and they get properly clever when they're joined up.
On-site inspection app
Inspect it once. On site. Done.
A tablet or phone app laid out the way you walk a house: exterior, roof void, subfloor, each room, then the timber pest checks. Tap a defect, rate it and add a photo with wording from your own library. It works offline in the roof cavity and syncs when you're back in the ute.
- Areas in the order you walk them
- Defects rated major, minor or safety
- Photos linked to each finding
- Arrows and mark-up on photos
- Saved wording you tap in
- Moisture and thermal readings logged
- Timber pest activity and conducive conditions
- Inaccessible areas recorded with reasons
- Works offline with no signal
Report builder
The report writes itself while you're still on the ladder.
Your findings drop straight into a branded report built around AS 4349.1 and AS 4349.3, with photos sitting beside the defect they belong to. A plain-English summary up front tells the buyer what matters. You review, sign off and send it the same day.
- Branded PDF and web report
- Major defects summarised up front
- Photos placed beside each finding
- Your standard wording library
- Templates for every inspection type
- Senior inspector review step
- Version history if you amend
- Combined or separate building and pest reports
Bookings & agreements
Booked, signed and paid before you leave the yard.
Buyers and conveyancers book online, pick a time and add the agent's details for access. The pre-inspection agreement gets signed on their phone and payment is taken or invoiced. Nobody's chasing paperwork on site.
- Online booking by inspection type
- Pricing by property size and extras
- Access details from the agent
- Pre-inspection agreement e-signed
- Card payment or invoice to Xero
- Cooling-off deadline captured
- SMS confirmations and reminders
- Agent and tenant notified of the time
Client & agent portal
Reports released to the right people. Nobody rings for a copy.
Each client gets a secure link to their report the moment it's signed off and paid. Agents, brokers and conveyancers only see it when the client says yes. Every share is logged and buyers can book a call to talk it through instead of ringing your mobile at dinner.
- Release on payment automatically
- Client consent before sharing
- Agent, broker and conveyancer logins
- View and share log
- Book a walk-through call
- Re-inspection requests
- Report history for repeat clients
- Google review request after release
Diary & runs
One diary for every inspector and every suburb.
See the whole team's day on one screen with jobs grouped by area so nobody's crossing town three times a day. Urgent cooling-off jobs get flagged. Sub-contracted pest inspectors get their own login.
- Shared calendar for all inspectors
- Jobs grouped by suburb
- Travel time between jobs
- Cooling-off deadlines flagged
- Google or Outlook calendar sync
- Licences and insurance tracked
- Sub-contractor logins
- Daily job sheet on the phone
04How it changes
Before and after
A pre-purchase inspection, wolloped.
Here's how a typical pre-purchase job could change. Every inspection business runs differently, so we map yours first.
Before
- Phone tag with the agent to sort access
- Agreement signed on the bonnet of the ute
- Notes on a clipboard in the roof void
- Photos sorted that night
- Report formatted in Word at 11pm
- Agent rings for a copy while the invoice sits unpaid
After
- Booked online with access details included
- Agreement signed on the buyer's phone
- Findings and photos on the tablet
- Photos linked to findings automatically
- Report reviewed and sent the same afternoon
- Released on payment and shared with the agent on consent
05Services
Everything under one roof
Software, websites and systems for building inspectors.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for building inspectors
Built around how your building inspection business actually runs: on-site inspection app, automatic reports and the admin in between, in one system you own.
Websites for building inspectors
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Building inspection business system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for building inspectors
Wording & template library and online booking: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Xero, MYOB and QuickBooks so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your building inspection business, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside report software you're happy with or replace the ones holding you back.
- Xero
- MYOB
- QuickBooks
- Stripe
- Square
- ServiceM8
- Tradify
- simPRO
- Google Calendar
- Microsoft Outlook
- Twilio SMS
- Google Business Profile
- Mailchimp
- DocuSign
- Dropbox
- Google Drive
- Report Systems Australia
- FLIR Tools
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your building inspection business: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We tag along on a few inspections, roof void and all, then sit in on the office side to see where the hours go.
- 02
Archi-tech
We plan it before writing code: your inspection types, wording, report layout, bookings, payments, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the site app and report first so your turnaround drops quickly.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
08Questions
FAQ
Things building inspectors ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can buyers pay online before the report is released?
Yes. Reports can release automatically once payment clears. Jobs paid by a conveyancer can be invoiced instead.
Does it follow AS 4349.1 and AS 4349.3?
We build your templates around the standards you report to, using your own wording. You stay in control of what goes into every report.
Will it work in a roof void with no signal?
Yes. The site app works fully offline and syncs your findings and photos once you're back in range.
Can agents see the report?
Only if the client agrees. The client approves sharing from their own link and every view is logged.
We already use report software. Do we have to switch?
No. If Report Systems Australia or another tool is doing the job, we build around it with bookings, agreements, payments and portals. If it's holding you back, we'll show you what replacing it involves before anything changes.
How much does an inspection system cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller jobs like online booking with signed agreements can be quick. Bigger systems are planned in stages so you get the first win early instead of waiting for everything at once.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most building inspectors we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a building inspection business problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.