Quote-to-invoice system
One record from quote to job to invoice, synced with Xero or MYOB. No retyping anywhere.
Electrician software: quotes, jobs, compliance & websites
Electricians: wire the office up as well as the job. Quote, job and invoice in one.
Quotes in one app, jobs in another, test results in a spreadsheet and invoices retyped into Xero on a Sunday night. We build systems for electrical businesses that take a quote all the way to a paid invoice without retyping a thing. Then we host them and look after them.
Looking for electrical quoting and job management software?
An electrical business is a few businesses in one van. Quick service calls and fault finding, switchboard upgrades, new builds and fit-outs, test and tag rounds, smoke alarm work for rentals and maintenance contracts for commercial sites. Most job apps handle one of those well and make the rest awkward. So you end up with the app, a spreadsheet, a folder of certificates and a group chat holding it together.
Wollopit builds custom software for electricians around the mix of work you actually do. Quotes are built from your own assemblies and current wholesaler prices. An accepted quote becomes the job, variations get approved on site and the invoice lands in Xero or MYOB with every extra included. Test results and certificates are filed against the job and the client automatically. We connect the tools you already like, replace the ones holding you back and look after the lot on our own servers.
01The problems
What we hear from electricians
Does your electrical business have these problems? Here's how we'd fix them.
Most sparkies we talk to are flat out on the tools and doing the office work at the kitchen table after dark. The work is good. The paperwork is what's costing you.
- The problemRetyping the same job three timesThe quote, the job card and the invoice are all typed separately with the same name, address and line items.How we fix itA quote becomes a job, then an invoice, carrying every detail through with one tap.
- The problemQuotes take too longEvery quote is built from scratch with prices pulled from memory, old invoices or a wholesaler catalogue.How we fix itSaved assemblies, supplier prices and labour rates turn a site visit into a priced quote before you're back in the van.
- The problemWholesaler prices moved and your quote didn'tCable and switchgear prices change and you find out when the wholesaler invoice eats your margin.How we fix itSupplier price files imported on a schedule, with quotes flagging any line priced on stale numbers.
- The problemCompliance paperwork piles upCertificates of testing, safety checks and switchboard photos live in folders, email attachments and the camera roll.How we fix itTest results and certificates captured on the phone and filed against the job and the client automatically.
- The problemVariations get missedThe client asks for three extra power points on site, it's agreed with a nod and never makes it onto the invoice.How we fix itLog a variation on site with photos and a price, then get the client's approval on their phone before you start.
- The problemMaterials walk off the invoiceVan stock gets used on a job, nobody writes it down and you've paid for gear you never billed.How we fix itAdd materials from van stock on the job in seconds, with wholesaler invoices matched back to the job they were bought for.
- The problemTest and tag rounds run on memoryClients forget when they're due, you forget to remind them and the work goes to whoever rings first.How we fix itAn asset register per site, recurring test schedules and automatic reminders that book the next round for you.
- The problemProperty manager work orders by emailSmoke alarm checks and repairs arrive as emails, tenants don't answer and reports get sent by hand.How we fix itA portal for property managers to lodge jobs, tenant access booked by SMS and compliance reports sent when the job closes.
- The problemApprentices and crews scatteredNobody's quite sure who is on which site today and the job notes are in someone's texts.How we fix itA simple schedule everyone sees on their phone, with job details, site contacts and directions.
- The problemTimesheets on scraps of paperHours get written down on Friday from memory, so payroll is a guess and job costs are worse.How we fix itClock on and off per job from the phone, with hours flowing to payroll and real costs showing on every job.
- The problemChasing money for weeksInvoices go out a fortnight after the job and the follow-ups depend on someone remembering.How we fix itInvoice on site with card or pay-by-link, plus polite automatic reminders until it's paid.
- The problemWebsite brings in tyre kickersEnquiries for jobs you don't do, from suburbs you don't service, with no detail about the job.How we fix itA website and enquiry form that qualifies the job, the location and the budget before it reaches you.
02What we build
Solutions
What we build for electricians. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Assembly-based quoting
Saved kits for common jobs like a downlight, a switchboard upgrade or an EV charger, with labour and margins built in.
Supplier price sync
Wholesaler price files loaded on a schedule so quotes and job costs use today's prices.
Test & compliance records
Test results, certificates and switchboard photos captured on site and stored per job and per client.
Test and tag asset register
Every appliance and RCD per site with tag numbers, results, due dates and reports the client can download.
Variations with approval
Extras logged on the phone with photos and a price, approved by the client before the work starts.
Crew scheduling & dispatch
Who's where today, drag and drop changes and job notes with directions on every phone.
Timesheets & job costing
Clock on per job, hours to payroll and labour plus materials against the quote so you see what each job really made.
Van stock & materials
What's in each van, what got used on which job and a restock list for the next wholesaler run.
Maintenance contracts
Recurring inspections, testing schedules and contract pricing for commercial clients that book themselves.
Client & property manager portal
Clients and agents lodge jobs, approve quotes and download certificates without ringing the office.
Payments & reminders
Card payments on site, pay-by-link invoices and automatic follow-ups for anything overdue.
Reviews & follow-ups
A thank you SMS after each job with a link to your Google review page.
A website that qualifies leads
Service pages for each suburb you cover and enquiry forms that ask the right questions up front.
03The systems
The big ones
Your whole electrical business, on one system.
These are the systems electricians ask us about most. Each one works on its own and they get properly clever when they're joined up.
Quote-to-invoice
Type it once. Bill it right.
The quote is the start of one record that runs all the way to a paid invoice. Accept it and it becomes the job. Add variations and materials on site and they land on the invoice automatically, then it syncs to Xero or MYOB.
- Accepted quotes become jobs in one tap
- Deposits and progress claims
- Variations carried onto the invoice
- Materials from van stock added on site
- Invoice on site or from the office
- Card and pay-by-link payments
- Automatic overdue reminders
- Two-way sync with Xero or MYOB
- Quoted vs actual on every job
Quoting & pricing
A priced quote before you're back in the van.
Build quotes from your own assemblies instead of a blank page. Each kit carries the materials, labour and margin so a three-bedroom rewire or a switchboard upgrade gets priced in minutes, using current wholesaler prices.
- Saved assemblies for common jobs
- Wholesaler price files imported
- Stale price warnings on quotes
- Labour rates per worker and job type
- Margins and markups by category
- Good, better and best options
- Photos and site notes on the quote
- Client accepts and signs online
- Follow-ups for quotes not yet answered
Compliance & testing
Certificates filed before you've packed the tools.
Test results, certificates and switchboard photos are captured on the phone and saved against the job and the client. Test and tag rounds have their own asset register with due dates and reminders, so recurring work comes back to you.
- Test results entered on the phone
- Certificates generated from the job
- Switchboard and install photos stored
- Test and tag asset register per site
- RCD and appliance test history
- Due date reminders to you and the client
- Smoke alarm compliance reports
- Client downloads from their portal
- Search any address and see its history
Scheduling & crews
Everyone knows where they're going tomorrow.
One schedule for the whole crew, from apprentices to the leading hand. Drag a job, everyone's phone updates. Hours are clocked against each job so payroll is right and you finally know which jobs make money.
- Day and week views per worker
- Drag and drop rescheduling
- Job notes, contacts and directions
- On my way SMS to clients
- Clock on and off per job
- Hours flow to payroll
- Apprentice and licence tracking
- Van assignment and stock per van
- Photos and notes back from site
Contracts & portals
Contract work that runs itself.
Commercial clients and property managers get their own login to lodge jobs, approve quotes and grab certificates. Recurring inspections and testing schedules create their own jobs, so maintenance contracts stop relying on someone's calendar.
- Client and property manager logins
- Work orders lodged online
- Tenant access booked by SMS
- Recurring inspections create jobs
- Contract pricing per client
- Quotes approved in the portal
- Certificates and reports to download
- Site and asset history per property
04How it changes
Before and after
A switchboard upgrade, wolloped.
Here's how a typical switchboard job could change. Every electrical business is different, so we map yours first.
Before
- Quote built in a spreadsheet from last year's prices
- Job card retyped from the quote
- Extra circuits agreed on a handshake
- Test results written on paper and photos left on the phone
- Invoice keyed into Xero by hand a week later
- Chasing payment by text for a month
After
- Quote built from a saved assembly with today's prices
- Accepted quote becomes the job
- Variations approved on the client's phone
- Test results and certificate filed against the job
- Invoice synced to Xero with the extras included
- Paid on site or reminded automatically
05Services
Everything under one roof
Software, websites and systems for electricians.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for electricians
Built around how your electrical business actually runs: quote-to-invoice system, assembly-based quoting and the admin in between, in one system you own.
Websites for electricians
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Electrical business system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for electricians
Supplier price sync and test & compliance records: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Xero, MYOB and QuickBooks so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your electrical business, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside job platforms you're happy with or replace the ones holding you back.
- Xero
- MYOB
- QuickBooks
- ServiceM8
- Tradify
- simPRO
- AroFlo
- Fergus
- Stripe
- Square
- Google Calendar
- Google Workspace
- Microsoft 365
- Twilio SMS
- Google Business Profile
- hipages
- Deputy
- Employment Hero
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your electrical business: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We ride along on a few jobs and sit in the office, then work out where quotes, variations and paperwork are actually leaking time and money.
- 02
Archi-tech
We plan it before writing code: your assemblies, price files, job types, certificates, crews, contracts, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the quote-to-invoice flow first, so you stop retyping jobs within weeks.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
08Questions
FAQ
Things electricians ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can a quote really turn into an invoice without retyping?
Yes. That's the whole point. The quote, the job and the invoice are one record, so variations, materials and hours added along the way end up on the invoice and sync to Xero or MYOB.
Can it use our wholesaler's prices?
Yes. We can load supplier price files on a schedule so your assemblies and quotes use current prices, with a warning on anything that hasn't been updated.
Can it handle test results and compliance certificates?
Yes. Test results are entered on the phone on site and certificates are generated from the job, then stored against the job and the client so you can find them in seconds.
Can it manage maintenance contracts for commercial clients?
Yes. Recurring inspections, testing schedules and client portals with their certificates can all be built in, so contract work runs itself.
We already use ServiceM8, Tradify or simPRO. Do we have to switch?
No. If your job app is doing its job, we build around it and fill the gaps like assemblies, compliance records or a client portal. If it's holding you back, we'll show you what replacing it would involve before anything changes.
Will the apprentices actually use it?
That's why we build it around how your crew works. Big buttons, only the fields they need and it works on the phone they already carry.
How much does it cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller jobs like a qualifying website or variation approvals can be quick. Bigger systems are planned in stages so you get the first win early instead of waiting for everything at once.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most electricians we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got an electrical business problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.