Digital job sheets
Appliances, tests, photos and signatures captured on site, even with no reception under the house.
Gas fitter software: job sheets & compliance certificates
Gas fitters: the certificate writes itself. Job done, compliance done.
Certificates filled in by hand at the kitchen table, test results scribbled on a bit of cardboard and ten years of compliance records in a filing cabinet. We build job systems for gas fitters that turn the work you've done into the paperwork you need. Then we host them and look after them.
Looking for gas fitting job and compliance certificate software?
Gas work comes with more paperwork than most trades. Every install, conversion and repair needs the right certificate with the right appliance details, test results and licence number. Most gas fitters capture it on a job sheet, write it out again on the certificate, type it again on the invoice and then file a copy somewhere they hope they'll find it. Miss one field and you're driving back or ringing the customer.
Wollopit builds custom software for gas fitting businesses around how you actually work. Capture the appliance, the tests and the photos once on your phone and the certificate, the customer copy, the invoice and the service reminder all come from that one job. Records are searchable by address and appliance. Rental safety checks book themselves. We connect the job app and accounts you already use and host the lot on our own servers.
01The problems
What we hear from gas fitters
Does your gas fitting business have these problems? Here's how we'd fix them.
Most gas fitters we talk to are flat out on the tools and doing the compliance side at night. The work is spot on. The paperwork is what's wearing them down.
- The problemCertificates written up at nightThe job's finished at 3pm but the compliance certificate gets filled in by hand after tea, from memory and a photo of the data plate.How we fix itThe certificate is generated straight from the job sheet the moment you sign off on site. Nothing to write up later.
- The problemThe same details typed three timesAppliance make, model, serial and location go on the job sheet, then the certificate, then the invoice.How we fix itCapture it once on your phone. The certificate, customer copy, invoice and appliance record all pull from the same job.
- The problemTest results on scrap paperTightness test pressures, operating pressures and CO readings scribbled on cardboard in the ute.How we fix itProper test fields in the job sheet with units and required fields, so you can't sign off with a reading missing.
- The problemPhotos lost in the camera rollMeter, regulator, flue and data plate photos sit among 4,000 others on your phone.How we fix itPhotos taken inside the job, labelled by type and attached to the certificate and the property record.
- The problemOld certificates in a filing cabinetA customer or agent asks for a cert from three years ago and someone spends the morning digging.How we fix itEvery certificate searchable by address, customer, appliance or date. Resend a copy in seconds.
- The problemCertificates sent and lodged by handSome go to the customer, some to the regulator, some to the builder. Nobody's sure which ones went where.How we fix itA lodgement checklist on every job showing what's been sent to whom, with customer copies emailed automatically.
- The problemAppliance servicing forgottenHeaters, hot water systems and commercial cooktops go years without a service and the customer forgets you exist.How we fix itService reminders by appliance and interval, sent by SMS or email with a link to book.
- The problemRental gas checks are a messProperty managers email spreadsheets of addresses, tenants don't answer and reports go back late.How we fix itRental safety checks scheduled per property, tenant access booked by SMS and reports sent straight to the agent.
- The problemQuotes take your whole eveningHeater installs, LPG conversions and cooktop swaps priced from memory and a supplier price list.How we fix itQuotes built on site from your own price list and labour rates, with options the customer can accept online.
- The problemWrong fittings in the vanYou turn up to a job and the regulator or flue kit you need is back at the shed.How we fix itParts lists generated from the job type, so the van gets loaded properly before you leave.
- The problemLicences and gear expiring quietlyGas licences, apprentice supervision records and gas detector calibration dates live in someone's head.How we fix itA licence and equipment register with expiry reminders well before anything lapses.
02What we build
Solutions
What we build for gas fitters. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Automatic compliance certificates
Certificates generated from the job in your state's format, with your licence details already filled in.
Test result capture
Tightness, operating pressure, CO and spillage results with units, pass or fail and required fields.
Property & appliance records
Every address with its appliances, certificates, photos and job history in one place.
Certificate search & resend
Find any certificate by address, customer or serial and email a copy in seconds.
Service reminders
Appliance servicing scheduled by interval with SMS reminders and online booking.
Rental safety checks
Recurring checks per property, tenant access booking and reports sent to property managers.
Agent & landlord portal
Property managers log in to book checks, see due dates and download reports.
On-site quoting
Installs, conversions and repairs priced from your rates, accepted online with a deposit.
Job scheduling
A shared calendar for the crew with travel times, job types and parts lists.
Invoicing & payments
Invoices raised from the job, paid by card on site and synced to Xero or MYOB.
Licence & equipment register
Gas licences, supervision records and detector calibration dates with expiry alerts.
03The systems
The big ones
Your whole gas business, on one system.
These are the systems gas fitters ask us about most. Each one works on its own and they get properly useful once they're joined up.
Job sheets & certificates
Sign off the job. The certificate's already done.
A job sheet built for gas work, not a generic tradie form. Record the appliance, the tests and the photos as you go and the compliance certificate comes out the other end in the format your regulator wants.
- Job types for installs, conversions and repairs
- Appliance make, model and serial capture
- Tightness and operating pressure fields
- CO and spillage test results
- Required fields before sign-off
- Photos of meter, regulator and flue
- Customer signature on the phone
- Certificate in your state's format
- Licence details filled in automatically
- Works offline and syncs later
Compliance records
Every certificate, found in seconds.
Every property gets a record of its gas appliances, certificates, test results and photos. When a customer, builder or agent asks for a copy you search the address and send it before they've hung up.
- Search by address, customer or serial
- Appliance list for every property
- Full job and certificate history
- Photos stored with each job
- Resend certificates by email
- Lodgement checklist per job
- Builder and agent copies tracked
- Notes for tricky sites and access
Servicing & rental checks
Work that books itself every year.
Heaters, hot water units and commercial kitchens get serviced on schedule because the system reminds the customer, not you. Rental properties get their safety checks booked with tenants and reports land in the agent's inbox.
- Service intervals by appliance
- SMS and email reminders
- Online booking from the reminder
- Recurring rental safety checks
- Tenant access booked by SMS
- Reports sent to property managers
- Agent portal with due dates
- Overdue and no-access follow-ups
- Winter heater service campaigns
Quoting & scheduling
Quote on site. Turn up with the right gear.
Price installs and conversions from your own rates while you're standing in the kitchen. Accepted quotes become scheduled jobs with the parts list already worked out.
- Quotes from your price list
- Good, better, best options
- Online acceptance and deposits
- Jobs scheduled from accepted quotes
- Crew calendar with travel times
- Parts lists by job type
- Customer on-my-way SMS
- Leads from your website and Google
Office & invoicing
Paid on the day, not next month.
Invoices come straight from the finished job so nothing gets missed. Customers pay by card on site and everything lands in your accounts without retyping.
- Invoices from the job sheet
- Card payments on site
- Payment links by SMS
- Xero or MYOB sync
- Overdue reminders sent automatically
- Licence and calibration register
- Apprentice supervision records
- Job profit by type
04How it changes
Before and after
A cooktop install, wolloped.
Here's how a cooktop swap could change. Every gas business does it a bit differently, so we map yours first.
Before
- Job details written on a paper job sheet
- Test results scribbled on the back of a box
- Certificate filled in by hand that night
- Copy photographed and emailed from your phone
- Invoice typed into Xero on the weekend
- No reminder for the next service
After
- Job captured on the phone with photos
- Test results entered with pass or fail
- Certificate generated the moment you sign off
- Customer copy emailed before you leave
- Invoice paid by card and synced to Xero
- Service reminder scheduled for next year
05Services
Everything under one roof
Software, websites and systems for gas fitters.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for gas fitters
Built around how your gas fitting business actually runs: digital job sheets, automatic compliance certificates and the admin in between, in one system you own.
Websites for gas fitters
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Gas fitting business system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for gas fitters
Test result capture and property & appliance records: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect ServiceM8, Tradify and simPRO so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your gas fitting business, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside the job app you're happy with or replace the ones that don't handle gas compliance properly.
- ServiceM8
- Tradify
- simPRO
- Fergus
- AroFlo
- Xero
- MYOB
- QuickBooks
- Stripe
- Square
- Google Calendar
- Google Maps
- Twilio SMS
- Google Business Profile
- PropertyMe
- Console Cloud
- PropertyTree
- hipages
- Microsoft 365
- Gmail
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your gas fitting business: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We ride along on a few jobs and sit with whoever does the paperwork, then work out where the certificates and admin are actually eating your time.
- 02
Archi-tech
We plan it before writing code: your job types, certificate formats, test fields, properties, agents, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the job sheet and certificates first, so you stop writing them up at night straight away.
- 04
Look after
We host it, maintain it and keep it current when certificate forms change. When something breaks you call the people who built it.
08Questions
FAQ
Things gas fitters ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can the certificates match our state's requirements?
Yes. We build certificate templates around the fields and format your state's regulator requires. If the form changes we update the template for you.
Will it work under a house with no reception?
Yes. The job sheet works offline and syncs once you're back in range, so you never lose a test result or photo.
Can it stop us signing off with something missing?
Yes. Required fields for tests, appliance details and photos mean the certificate won't generate until everything's there.
We already use ServiceM8 or Tradify. Do we have to switch?
No. If your job app is doing its job we build around it: certificates, records, rental checks and reminders connected to what you already use. If it's holding you back we'll show you what replacing it would involve first.
Can property managers book rental gas checks themselves?
Yes. Agents get their own login to see due dates, book checks and download reports for every property they manage.
How much does a system like this cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller pieces like digital job sheets with automatic certificates can be quick. Bigger systems are built in stages so you get the first win early instead of waiting for everything at once.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most gas fitters we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a gas fitting business problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.