Round planner
Lawns grouped by suburb and day, stops in a sensible order and a daily run sheet on your phone.
Lawn mowing software: rounds, bookings & billing
Lawn mowing: tighter rounds, fewer phone calls. Mow more, drive less.
Rounds planned on the back of an envelope, rain days that wreck the whole week and invoices chased by text from the ute. We build round planning, booking and billing systems for lawn mowing businesses that keep you on the mower instead of the phone, then we host them and look after them.
Looking for lawn mowing software that sorts your rounds and gets you paid?
Mowing is a numbers game played on the road. The money comes from fitting more lawns into the day without burning half of it driving between them. Most mowing businesses start with a diary and a phone full of texts. Then the client list gets to sixty, the new ones get squeezed in wherever there's a gap and suddenly Wednesday has you crossing town three times. Add a wet week in November and it all falls over.
Wollopit builds custom mowing software around how your rounds actually run. Lawns grouped by suburb and day so the trailer barely leaves the area. Rain pushes the round back in one tap and clients get a text on their own. Frequencies shift with the seasons. Every mow is billed the moment you tick it off. We connect the tools you already like, replace the ones holding you back and look after the lot on our own servers.
01The problems
What we hear from lawn mowing businesses
Does your lawn mowing business have these problems? Here's how we'd fix them.
Most mowing operators we talk to are flat out in summer and running the whole business from one phone. It works fine until it rains on a Monday.
- The problemRounds zigzag across townNew clients get slotted in wherever there's a gap, so Thursday has you driving from one end of the coast to the other.How we fix itLawns grouped by suburb and day with the stops put in a sensible order, so new clients land on the round that's already nearby.
- The problemRain wrecks the whole weekOne wet day means ringing or texting every client, rewriting the diary and doing it all again when it rains Thursday too.How we fix itPush a day back in one tap. The rest of the week shuffles along and every affected client gets a text automatically.
- The problemGrowth season chaosLawns that were fortnightly in winter need weekly in spring. Nobody tracks who changed and some yards turn into hay paddocks.How we fix itSeasonal frequencies per lawn that switch over on their own and rebalance the rounds when they do.
- The problemChasing payments from the uteClients forget to leave the cash under the mat, invoices go out late and you're texting reminders at 8pm.How we fix itCard on file or direct debit charged after each mow, with receipts sent and anything overdue chased automatically.
- The problemQuotes need a drive-byEvery enquiry means a trip out to eyeball the lawn before you can give a price.How we fix itQuotes from a satellite map: outline the lawn, pick the extras and the price is ready before you've finished your coffee.
- The problemGates, dogs and clipping preferences forgottenThe new offsider doesn't know about the side gate code, the dog that bolts or that number 12 wants catch, not mulch.How we fix itYard notes and photos on the phone at every stop, so anyone on the crew mows it the way the client likes.
- The problem"Did you even come this week?"A client swears you skipped them and you've got nothing but your word.How we fix itTime-stamped before and after photos on every job, sent with the receipt so there's no argument.
- The problemEnquiries scattered everywhereLeads come from Facebook, hipages, Google and the sign on the trailer, then get lost in three inboxes.How we fix itEvery enquiry lands in one list with the address on a map, so you can see straight away if it fits a round.
- The problemHolidays and skips by textClients go away, ask to skip a week or want a one-off hedge trim and it all lives in your message history.How we fix itA client portal where they pause, skip, book extras and update their card without ringing you.
02What we build
Solutions
What we build for lawn mowing businesses. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Rain day reschedules
Shift a day or a whole week in one tap with automatic texts to every client affected.
Seasonal frequencies
Weekly in summer, fortnightly in winter, switched over per lawn without you thinking about it.
Automatic billing
Card on file or direct debit charged after each mow, with receipts and overdue reminders.
Map-based quotes
Lawn areas measured on satellite imagery with prices for edging, blowing, catch and green waste.
Yard notes & photos
Gate codes, pets, catch or mulch and tricky spots saved against every property.
Proof of mow
Before and after photos with a time stamp, sent with the receipt.
Client portal
Clients skip, pause, book extras and update their card themselves.
Enquiry inbox
Website, Facebook, hipages and Google leads in one list with the address pinned on a map.
Mower & gear servicing
Engine hours, blade changes and service reminders for every mower, whipper snipper and blower.
A website that gets you mowing
Quick on phones, online quotes built in and set up to rank for 'lawn mowing near me' and your suburbs.
03The systems
The big ones
Your whole mowing business, on one system.
These are the systems mowing businesses ask us about most. Each one works on its own and they get properly handy when they're joined up.
Round planning
More lawns per day. Less time in the ute.
Every lawn sits on a map, grouped into rounds by suburb and day. New clients get offered the day you're already in their street. Your phone shows the next stop, the notes and the quickest way there.
- Lawns grouped by suburb and day
- Stops put in a sensible driving order
- New clients matched to a nearby round
- Daily run sheet on your phone
- Navigation to the next stop
- Gate codes and pet notes at each stop
- Tick off a mow in one tap
- Multiple crews with their own rounds
- Estimated time per lawn
- See how full each day is
Weather & reschedules
Rained out? Shift the week in one tap.
When the rain rolls in you move the day, not every client one by one. The rest of the round slides along and everyone affected gets a text with their new day. Seasonal frequencies change on their own so spring growth doesn't catch you out.
- Push a day or a whole week back
- Automatic SMS to affected clients
- Rounds rebalanced after a wet week
- Weekly, fortnightly or custom frequencies
- Seasonal frequency switchovers
- Priority lawns moved up first
- Rain day log per client
- Clients reply to confirm or skip
- Catch-up days suggested automatically
Repeat billing
Mow it, tick it, get paid.
Clients store a card or set up a direct debit once. When you tick a lawn off it's charged, a receipt goes out with the after photo and it all lands in Xero or MYOB. Failed payments chase themselves.
- Card on file or direct debit
- Charged when the mow is ticked off
- Receipts with before and after photos
- Synced to Xero or MYOB
- Failed payment retries
- Overdue reminders by SMS and email
- Cash and bank transfer still tracked
- Prepaid packs and monthly plans
- Extras like hedging added to the bill
Quotes & bookings
Quote the lawn without driving to it.
New enquiries from your website, Facebook and hipages land in one place with the address on the map. Outline the lawn on satellite imagery, pick the extras and send the quote with a booking link for the round that's already nearby.
- Lawn area measured on a satellite map
- Price by area, slope and extras
- Online quote form on your website
- Leads from Facebook and hipages in one list
- Quote sent by SMS or email
- Accept and book in one click
- Card captured at booking
- Nearest round suggested automatically
- One-off jobs and regular service
04How it changes
Before and after
A rained-out Monday, wolloped.
Here's how a wet start to the week could change. Every mowing business runs a bit differently, so we map yours first.
Before
- Wake up to rain and groan
- Text every client on Monday's round one by one
- Rewrite the whole week in the diary
- Forget a client who turns up asking where you were
- Chase cash and late invoices from the ute on Friday
After
- Tap 'rain day' over breakfast
- The week slides along by itself
- Every affected client gets a text automatically
- Rounds rebalanced so Friday isn't a 30-lawn monster
- Cards charged as each lawn is ticked off
05Services
Everything under one roof
Software, websites and systems for lawn mowing businesses.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for lawn mowing businesses
Built around how your lawn mowing business actually runs: round planner, rain day reschedules and the admin in between, in one system you own.
Websites for lawn mowing businesses
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Lawn mowing business system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for lawn mowing businesses
Seasonal frequencies and automatic billing: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Xero, MYOB and QuickBooks so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your lawn mowing business, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside job apps you're happy with or replace the ones holding you back.
- Xero
- MYOB
- QuickBooks
- ServiceM8
- Tradify
- Jobber
- simPRO
- Stripe
- Square
- GoCardless
- Ezidebit
- Google Calendar
- Google Maps
- Nearmap
- Twilio SMS
- Google Business Profile
- hipages
- Airtasker
- Bureau of Meteorology
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your lawn mowing business: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We ride along on a round, look at your client list and diary, then work out where the time and money are leaking.
- 02
Archi-tech
We plan it before writing code: your rounds, suburbs, frequencies, billing, crews, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually rounds or billing first, so you get a win before the spring rush.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
08Questions
FAQ
Things lawn mowing businesses ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can it really reschedule a whole round when it rains?
Yes. You pick the day, tap rain day and the round moves along. Every client affected gets a text with their new day and the rest of the week rebalances so you're not stuck with a monster Friday.
Can it handle franchise or multi-crew rounds?
Yes. Each crew can have their own rounds and territories with their own run sheet on their phone. Clients and billing are managed centrally so you see the whole business in one place.
Some of my clients are older and pay cash. Does that still work?
Yes. Cash, bank transfer, card on file and direct debit can all sit side by side. The system just keeps track of who's paid so you're not relying on memory.
Do I have to stop using ServiceM8 or Tradify?
No. If your job app is doing its job, we build around it and add the round planning, rain days, quotes or billing it's missing. If it's holding you back we'll show you what replacing it would involve before anything changes.
Can clients get a quote without me coming out?
Yes. We measure the lawn on satellite imagery and price it from your rates, so most quotes go out the same day. You can still flag tricky yards for a look first.
How much does a lawn mowing system cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller jobs like rain day texts or automatic billing can be quick. Bigger systems are planned in stages so you get the first win early instead of waiting for everything at once.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most lawn mowing businesses we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a lawn mowing business problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.