Visual quoting tool
Areas, materials, plants and labour priced from your measurements with options the client can pick from.
Landscaping quoting software & websites for landscapers
Landscapers: quote it like you see it. Measured, priced and sold on the spot.
Measurements on scrap paper, material lists from memory, quotes that take a week to land and a schedule that falls apart the first time it rains. We build quoting tools, crew scheduling, maintenance systems and websites that help landscapers win the job while the client is still excited. Then we host them and look after them.
Looking for landscaping quoting software or a better website?
Landscaping quotes are complicated. Areas, levels, retaining, drainage, soil, turf, plants, machine hire and labour all change from job to job. Generic trade apps are built for a sparky charging per hour, not a backyard with a 600mm fall, a sleeper wall and forty plants. So the quote gets done at the kitchen table at 9pm and lands days after the other bloke's.
Wollopit builds custom landscaping software around how your business actually runs. Measure on site and the quote prices itself with your rates, your suppliers and your margins. Material orders come straight off the design. Crews, machines and jobs sit on one calendar you can reshuffle when it rains. Finished builds turn into maintenance clients and gallery posts that win the next job. We connect the tools you already like and host the lot ourselves.
01The problems
What we hear from landscapers
Does your landscaping business have these problems? Here's how we'd fix them.
Most landscapers we talk to are brilliant on the tools and buried in paperwork after dark. The quoting, ordering and chasing is what eats the week.
- The problemQuotes take days to put togetherEvery measure-up turns into hours of working out areas, volumes and materials back at home.How we fix itMeasure on site and the tool works out areas, volumes, materials and labour as you go.
- The problemClients can't picture the resultA written quote with a long list of materials doesn't sell the backyard they're dreaming about.How we fix itQuotes with sketches, mood photos and good, better, best options so the client can see what they're buying.
- The problemMaterial orders are guessworkToo much turf, not enough edging and an extra trip to the landscape yard with the trailer.How we fix itMaterial lists calculated from the design, with waste allowances and supplier orders ready to send.
- The problemRain wrecks the scheduleA wet week means phoning every client, every crew and the hire company to shuffle everything.How we fix itA schedule you can shift in one drag, with clients, crews and suppliers notified automatically.
- The problemVariations never get chargedThe client asks for an extra garden bed on day three. It gets done on a handshake and never makes the invoice.How we fix itVariations logged on the phone, priced, signed by the client on site and added to the final invoice.
- The problemMachine hire runs overThe excavator turns up on the wrong day or sits idle for two days while the bill keeps ticking.How we fix itMachines and hire bookings on the same calendar as the jobs, with drop-off and pickup dates that move when the job moves.
- The problemChasing deposits and progress paymentsStage claims get sent late, deposits get forgotten and you're out of pocket for a pallet of pavers.How we fix itDeposits paid online when the quote is accepted and progress claims sent automatically at each stage.
- The problemTyre-kickers eat your SaturdaysYou drive out to measure up a job with a $2,000 budget and a $20,000 wish list.How we fix itA quote request that asks about budget, size, access and photos first, so you only drive out for real jobs.
- The problemPlants die and you cop the blameThe client forgets to water, the hedge cooks in January and suddenly it's your fault.How we fix itA handover pack with watering schedules, care guides and reminders sent to the client through the establishment period.
- The problemCrews turn up without the detailsLevels, plans and access notes live on a bit of paper in the boss's ute.How we fix itPlans, photos, levels, dial-before-you-dig notes and material lists on every crew member's phone.
- The problemMaintenance clients slip awayOne-off builds never turn into ongoing maintenance because nobody follows up.How we fix itAutomatic follow-ups after every build offering a maintenance plan, with regular visits booked in.
- The problemYour best work isn't onlineGreat builds sit in your camera roll instead of winning you the next job.How we fix itA project gallery on your website that you update from your phone in seconds.
02What we build
Solutions
What we build for landscapers. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Material calculators
Soil, mulch, road base, turf, pavers, sleepers and edging worked out with waste included.
Supplier ordering
Material lists sent to your landscape yard and nursery as orders, with delivery dates matched to the job.
Design mock-ups
Sketches, mood boards and before photos marked up so the client can see the finished yard.
Crew & job scheduling
Crews, machines and jobs on one calendar that's easy to reshuffle when it rains.
Machine & hire tracking
Excavators, bobcats, compactors and trailers booked against jobs, with hire dates that follow the schedule.
Variations & sign-offs
Extra work priced on site, signed on the client's phone and carried through to the invoice.
Deposits & progress claims
Online deposits on acceptance and stage claims that send themselves, all synced to Xero or MYOB.
Crew job app
Plans, levels, photos, checklists and timesheets on the phone, with before and after shots saved to the job.
Plant care handover
Watering schedules, care guides and establishment reminders sent to the client after the build.
Maintenance plans
Recurring visits, crew runs and automatic invoicing for ongoing clients.
Project galleries
Before and after photos posted from your phone straight to your website.
Lead-winning website
A fast site built to rank for landscaping in your area, with a quote request that asks the right questions.
03The systems
The big ones
Your whole landscaping business, on one system.
These are the systems landscapers ask us about most. Each one works on its own and they get properly clever when they're joined up.
Visual quoting
Measure it, price it, sell it before you leave.
Punch in your measurements on site and the quote builds itself with your rates, margins and supplier prices. Add sketches, photos and options so the client sees the yard they're buying. They accept and pay the deposit on their phone while you're still in the driveway.
- Areas and volumes worked out as you measure
- Your labour rates and margins built in
- Live supplier prices for materials and plants
- Good, better, best options
- Sketches and marked-up site photos
- Mood boards for plants and finishes
- Machine hire and tip fees included
- Branded quote sent from site
- Online acceptance and e-signature
- Deposit paid on the spot
Materials & ordering
The right amount of turf, first time.
Material quantities come straight off the quote, with waste allowances you set for each product. Orders go to your yard and nursery with delivery dates tied to the job, so nothing lands on the nature strip a week early.
- Soil, mulch and road base volumes
- Turf, pavers and edging with waste
- Sleepers, posts and steel worked out
- Plant lists by species and pot size
- Orders sent to your suppliers
- Delivery dates tied to the schedule
- Supplier price lists kept current
- Leftover stock tracked in the yard
- Actual vs quoted materials per job
Scheduling & crews
Rain day? Drag, drop, done.
Every crew, machine and job sits on one calendar. When the weather turns you shift the week in a few drags and the clients, crews and hire company all get told automatically. Crews open the job on their phone and have everything they need.
- Crews and jobs on one calendar
- Machines and hire booked against jobs
- Drag to reschedule a wet week
- Automatic SMS to clients and crews
- Hire and delivery dates move with the job
- Plans, levels and photos on crew phones
- Site checklists and dial-before-you-dig notes
- Timesheets per job
- Job progress at a glance
Jobs & payments
Every variation charged. Every claim paid.
Extra work gets priced and signed on site before the shovel goes in. Deposits and progress claims send themselves at each stage and land in Xero or MYOB, so you're never bankrolling the client's backyard.
- Variations priced on site
- Client signs on their phone
- Deposits on quote acceptance
- Progress claims at each stage
- Card and bank payments online
- Overdue reminders sent for you
- Synced with Xero or MYOB
- Job profit vs quote
- Handover pack on completion
Maintenance & galleries
Every build becomes the next job.
When a build wraps up the client gets a plant care pack and an offer to keep it looking sharp. Maintenance visits roster and invoice themselves. Your before and after shots go to the website gallery straight from the crew's phone.
- Plant care and watering handover
- Establishment reminders to clients
- Maintenance plan offers after every build
- Recurring visits and crew runs
- Automatic invoicing for plans
- Before and after photos from site
- Gallery posts to your website
- Review requests after handover
- Google Business Profile posts
04How it changes
Before and after
A backyard quote, wolloped.
Here's how a Saturday measure-up could change. Every landscaping business is different, so we map yours first.
Before
- Drive out to a job with no idea of the budget
- Measure-up on scrap paper
- Hours of working out materials at night
- A long text quote emailed days later
- Client goes with whoever replied first
After
- Quote request already showed budget, photos and access
- Measurements entered on site
- Materials and labour priced instantly
- A visual quote with options sent before you leave
- Client accepts and pays the deposit online
05Services
Everything under one roof
Software, websites and systems for landscapers.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for landscapers
Built around how your landscaping business actually runs: visual quoting tool, material calculators and the admin in between, in one system you own.
Websites for landscapers
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Landscaping business system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for landscapers
Supplier ordering and design mock-ups: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Xero, MYOB and ServiceM8 so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your landscaping business, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside job platforms you're happy with or replace the ones holding you back.
- Xero
- MYOB
- ServiceM8
- Tradify
- simPRO
- Fergus
- AroFlo
- Stripe
- Square
- Google Calendar
- Outlook
- Twilio SMS
- Google Business Profile
- Google Maps
- Nearmap
- SketchUp
- hipages
- Mailchimp
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your landscaping business: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We come out on a measure-up, sit in on a quote and ride along with a crew to work out where the time and money actually leak.
- 02
Archi-tech
We plan it before writing code: your rates, materials, suppliers, crews, machines, payments, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually quoting first, so you're winning jobs faster before the rest is finished.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
08Questions
FAQ
Things landscapers ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can the quoting tool use our own rates and suppliers?
Yes. It's built around your labour rates, margins, supplier prices and the way you like to present a quote, so it feels like yours from day one.
Can we quote on site from a phone or tablet?
Yes. It's built for a backyard, not an office. Enter measurements as you go and the quote, materials and labour add up in front of you.
Can it work out material quantities with waste?
Yes. Soil, mulch, road base, turf, pavers, sleepers, edging and plants are calculated from the quote, with waste allowances you set per product.
We already use ServiceM8 or Tradify. Do we have to switch?
No. If your job management app is doing its job, we build around it and connect the quoting, materials and website to it. If it's holding you back, we'll show you what replacing it would involve before anything changes.
Can clients pay deposits and progress claims online?
Yes. Deposits can be paid when the quote is accepted and progress claims sent at each stage, with everything syncing to Xero or MYOB.
How much does a landscaping system cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller jobs like a project gallery or quote request form can be quick. Bigger systems are planned in stages so you get the first win early instead of waiting for everything at once.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most landscapers we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a landscaping business problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.