On-site area quoting
Measure driveways, paths, patios and pool surrounds on a tablet and get a priced quote before you leave.
Paving quote software & crew scheduling for pavers
Paving contractors: measure, price and book in one visit. Lay more, chase less.
Areas measured with a wheel, quotes typed up at the kitchen table at 9pm, pavers ordered by phone and one wet week that throws the whole month out. We build paving systems that price the job on site, work out exactly what to order and keep crews moving between jobs. Then we host them and look after them.
Looking for paving quote software that prices the job on site?
A paving job is never just square metres times a paver price. There's the dig, the roadbase depth, the bedding sand, the edging, the cuts on a herringbone pattern, the spoil that has to go somewhere and the bobcat that may or may not fit down the side of the house. Get one of those wrong and the margin's gone before the first paver goes down. Most paving businesses carry all of that in the owner's head and a notebook, then sit down after dinner to turn it into a quote.
Wollopit builds custom paving software around how your business actually runs. Measure on a tablet, let the system add the base, excavation, cuts and access, then send a proper quote the client can sign and pay a deposit on before you're back in the ute. The same job then orders the materials, lands on the crew calendar and shuffles itself when the rain comes. We connect the tools you already like, replace the ones holding you back and look after the lot on our own servers.
01The problems
What we hear from paving contractors
Does your paving business have these problems? Here's how we'd fix them.
Most paving contractors we talk to do beautiful work and lose their evenings to quoting, ordering and reshuffling. It holds together fine until three weeks of rain hit.
- The problemQuotes done at homeYou measure with a wheel, scribble it in a notebook and price it at the kitchen table two nights later. By then the client has had three other quotes.How we fix itMeasure on a tablet or straight off aerial imagery and the price builds itself on site. The client gets a proper quote before you leave.
- The problemBase prep gets underpricedThe pavers get priced right but the extra dig, deeper roadbase, tight access and spoil removal get forgotten or guessed.How we fix itQuotes include excavation depth, base layers, access, machine hire and spoil volumes so the price reflects the real job, not just the paver.
- The problemPaver choices drag onClients take weeks to pick between three colours and two sizes, then change their mind after you've ordered.How we fix itAn online selections page with options, finishes, laying patterns and price differences shown, signed off before anything is ordered.
- The problemMaterials over or underToo few pavers means a second delivery and a colour batch that doesn't match. Too many means pallets stacked in your yard forever.How we fix itQuantities worked out from the measured area, the pattern and a cut allowance, with roadbase, sand and edging calculated alongside.
- The problemSupplier orders by phoneRinging the yard, waiting on lead times and hoping the truck turns up on the right day at the right address.How we fix itMaterial orders sent from the job, delivery dates on the job card and a heads-up when stock lands. Pallet returns tracked too.
- The problemRain wrecks the scheduleOne wet week and you're ringing a dozen clients, moving crews and trying to remember who was next.How we fix itA crew calendar that reshuffles jobs around the forecast and texts affected clients their new date in one go.
- The problemCrews show up without the detailsLevels, falls, drainage points, the pattern and where the pallets go all live in your head or a text from last week.How we fix itJob cards on crew phones with measurements, photos, selections, falls, access notes and the delivery time.
- The problemVariations turn into argumentsThe crew hits rock or tree roots, you have a quick chat on site and the client disputes it when the invoice lands.How we fix itVariations priced on site with photos and signed on the client's phone before the extra work starts.
- The problemDeposits chasedJobs get booked in and materials ordered before the deposit has actually cleared.How we fix itDeposits paid by card when the quote is accepted, with progress and final invoices sent straight from the job.
- The problemQuotes that go quietYou send a quote, hear nothing and never get round to following up.How we fix itAutomatic follow-ups by SMS and email, plus a list of open quotes so you know who to ring this week.
- The problemNo follow-up workSealing, resanding and repairs never get offered once the job's done and paid.How we fix itSealing and maintenance reminders sent at the right time after completion, ready to book online.
02What we build
Solutions
What we build for paving contractors. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Base & excavation calculator
Dig depth, roadbase, bedding sand, compaction, machine hire and spoil volumes added to every quote.
Paver selections portal
Pavers, finishes, laying patterns and borders shown with price differences, signed off online.
Material & cut calculator
Paver quantities from the area and pattern with cut allowances, plus roadbase, sand, edging and sealer.
Supplier ordering
Orders sent from the job with delivery dates, site addresses and pallet returns tracked.
Crew scheduling & weather
A shared calendar for crews and machines that reshuffles around the forecast and texts clients new dates.
Crew job cards
Measurements, falls, drainage, photos, selections and access notes on every crew phone.
Variations & sign-off
Extra work priced on site with photos and signed by the client before it starts.
Deposits & invoicing
Card deposits on acceptance, progress claims and final invoices synced to Xero or MYOB.
Quote follow-ups
Automatic SMS and email follow-ups and a pipeline of open quotes.
Sealing & maintenance reminders
Resealing, resanding and repair reminders that turn finished jobs into repeat work.
Before & after gallery
Completion photos from the crew dropped into your website gallery, with a Google review request sent to the client.
A website that lays it out
Quick on mobile, full of real jobs and built to rank for 'pavers near me' and your suburb.
03The systems
The big ones
Your whole paving business, on one system.
These are the systems paving contractors ask us about most. Each one works on its own and they get properly clever when the quote flows straight into the order and the calendar.
Area quoting
Measure the area. Price the job on site.
Walk the site with a tablet or trace the area off aerial imagery and the quote builds itself from your own rates. Base prep, excavation, access and spoil are part of the price, not an afterthought. The client gets a proper quote to sign before you're back in the ute.
- Measure on a tablet or from aerial imagery
- Multiple areas per job: driveway, path, patio
- Your own rates per paver and pattern
- Excavation depth and spoil volumes
- Roadbase, bedding sand and compaction
- Access and machine hire options
- Edging, steps and drainage add-ons
- Good, better, best options in one quote
- Signed online with a deposit
- Photos and notes saved to the job
Paver selections
Clients pick their pavers without the three-week wait.
Send the client a selections page with the pavers, finishes, patterns and borders that suit their job, each showing the price difference. They choose, sign it off and the quote updates itself. No more changing their mind after the pallets have landed.
- Pavers and finishes with photos
- Laying patterns and borders
- Price difference shown per option
- Sample request and showroom notes
- Options limited to what suits the job
- Client sign-off with a date stamp
- Quote updates from the selection
- Locked once materials are ordered
- Pool-safe and slip rating notes
Materials & ordering
Order what the job needs. Not a pallet more.
Quantities come straight from the measured area and the laying pattern, with a cut allowance that suits the job. Orders go to your supplier from the job and the delivery date sits on the crew calendar. Leftovers and pallet returns are tracked so nothing rots in the yard.
- Paver quantities from area and pattern
- Cut allowance by pattern and shape
- Roadbase, sand and edging in tonnes and metres
- Sealer and joint sand per job
- Orders sent to your supplier
- Delivery dates on the job card
- Same batch flagged for colour match
- Pallet returns and deposits tracked
- Leftover stock listed for the next job
Crew scheduling
Rain on Tuesday? The week sorts itself out.
Every crew, bobcat and delivery on one calendar. When the forecast turns, move the affected jobs in a few taps and clients get a text with their new date. Crews see the job details on their phones and know exactly where to be.
- Crews, machines and deliveries on one calendar
- Forecast shown against each day
- Drag jobs and clients get an SMS
- Wet weather fallback jobs
- Base prep and laying booked as stages
- Job cards on crew phones
- Falls, levels and drainage notes
- Start and finish photos
- Syncs with Google Calendar
Payments & variations
Deposits in before the pallets go out.
Clients pay a deposit by card the moment they accept the quote. Variations are priced and signed on site with photos so there's no argument at the end. Progress and final invoices go out from the job and land in Xero or MYOB.
- Card deposits on acceptance
- Jobs held until the deposit clears
- Variations with photos and e-signature
- Progress claims on bigger jobs
- Final invoices from the job
- Overdue reminders by SMS
- Syncs with Xero or MYOB
- Sealing reminders after completion
- Google review request when paid
04How it changes
Before and after
A driveway quote, wolloped.
Here's how a single driveway quote could change. Every paving business prices a bit differently, so we map yours first.
Before
- Measure with a wheel and jot it in a notebook
- Price it at the kitchen table two nights later
- Forget the extra dig and the spoil removal
- Client takes three weeks to pick a paver
- Ring the supplier and guess the quantities
- Chase the deposit after the job's booked
After
- Measure on a tablet while you walk the site
- Price builds itself from your own rates
- Base, excavation and spoil added automatically
- Client picks from the selections page that night
- Order goes out with quantities and cuts worked out
- Deposit paid by card when they sign
05Services
Everything under one roof
Software, websites and systems for paving contractors.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for paving contractors
Built around how your paving business actually runs: on-site area quoting, base & excavation calculator and the admin in between, in one system you own.
Websites for paving contractors
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Paving business system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for paving contractors
Paver selections portal and material & cut calculator: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Xero, MYOB and QuickBooks so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your paving business, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside job management apps you're happy with or replace the ones holding you back.
- Xero
- MYOB
- QuickBooks
- ServiceM8
- Tradify
- simPRO
- Fergus
- Stripe
- Square
- Google Calendar
- Google Maps
- Nearmap
- Twilio SMS
- Google Business Profile
- hipages
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your paving business: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We ride along on a quote, stand on a job site and sit in the office, then work out where your time and margin are really going.
- 02
Archi-tech
We plan it before writing code: your rates, base specs, patterns, suppliers, crews, payments, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually on-site quoting first, so you get a win before the next wet season.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
08Questions
FAQ
Things paving contractors ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can it handle different base preparations?
Yes. Quotes include excavation depth, roadbase, bedding sand, access and spoil so the price reflects the real job, not just the paver. Driveways and footpaths can carry different base specs.
Can I measure from aerial imagery instead of walking the site?
Yes. We can let you trace areas over aerial maps for a quick ballpark, then confirm with a tablet measure on site before the final quote.
Does it work out cuts and wastage?
Yes. Paver quantities come from the area and the laying pattern, with a cut allowance you set per pattern. Herringbone and curved edges get more than a straight stretcher bond.
Can it move jobs when it rains?
Yes. Jobs sit on a calendar with the forecast alongside. Move them in a few taps and clients get a text with their new date.
We already use ServiceM8 or Tradify. Do we have to switch?
No. If your job management app is doing its job we build around it, adding the area quoting, selections and material ordering it doesn't do well. If it's holding you back we'll show you what replacing it involves before anything changes.
How much does a paving system cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller pieces like on-site quoting or deposits can be quick. Bigger systems are planned in stages so you get the first win early instead of waiting for everything at once.
Will my crews actually use it?
That's why we build it around them. Job cards are simple on a phone with big buttons, photos and the details they'd otherwise ring you for.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most paving contractors we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a paving business problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.