Room-by-room quoting
Rooms, surfaces, prep, coats, access and products priced from your rates on your phone.
Painting quote software: room-by-room quotes & colours
Painters: quote every room without the spreadsheet. More time on the brush, less on the laptop.
Quotes live in a spreadsheet, colour choices live in text messages and jobs run over because nobody tracked the hours against the quote. We build quoting, colour, scheduling and job systems for painting businesses that all talk to each other. Then we host them and look after them.
Looking for painting quoting software that prices by room?
A painting quote depends on rooms, surfaces, prep, coats, access and colours. A generic quoting app gives you a blank line item and leaves the maths to you. So you measure up on site, punch numbers into a spreadsheet at night and email the quote three days later. By then the client has gone with whoever got back first. Then the colours change by text and the paint order is a guess.
Wollopit builds custom software for painters that prices jobs the way you measure them. Walk the house on your phone, tap in each room and the walls, ceilings, trims, doors and prep are priced from your own rates. The quote goes out with the colour schedule attached. Once it's accepted the paint order, crew schedule and job sheet are already done. We connect to ServiceM8, Tradify or Xero if they're working for you and look after the lot on our own servers.
01The problems
What we hear from painters
Does your painting business have these problems? Here's how we'd fix them.
Most painters we talk to are flat out on the tools all day and doing quotes at the kitchen table at night. The work's good. The admin is what's dragging.
- The problemQuotes take foreverEvery wall, ceiling, door and skirting is measured and added up by hand, then typed into a spreadsheet after dinner.How we fix itRoom-by-room quoting on your phone that prices walls, ceilings, trims, doors and prep from your own rates while you're still on site.
- The problemLeads go cold before you replyEnquiries from Google, hipages and Facebook sit in three inboxes while you're up a ladder.How we fix itEvery enquiry lands in one place with an instant reply, a booking link for a measure-up and a reminder if you haven't quoted yet.
- The problemColour choices get mixed upSelections are texted, emailed and changed on the morning of the job. Someone paints the hallway the wrong white.How we fix itA colour schedule by room and surface, attached to the quote and signed off by the client before a tin is opened.
- The problemPaint orders are guessworkYou buy too much and the garage fills with half tins. Or you run short mid-job and lose an hour at the paint shop.How we fix itLitres per colour and product worked out from the quote, ready to send to your supplier as one order.
- The problemJobs run over and you don't know whyHours on site never get compared to what you quoted, so the same underquote happens again next month.How we fix itCrew clock on and off per job so you can see quoted hours against actual and fix your rates where they're leaking.
- The problemRain wrecks the weekAn exterior gets rained out and you're on the phone for an hour reshuffling crew and clients.How we fix itDrag and drop scheduling with weather on the calendar. Move a job and the client and crew get an SMS automatically.
- The problemVariations argued about laterThe extra bedroom and the plaster patching were agreed on the driveway. At invoice time nobody remembers.How we fix itVariations priced on site and approved by the client on their phone before the work starts.
- The problemChasing deposits and final paymentsDeposits are forgotten, progress payments are chased by text and the final invoice goes out a fortnight late.How we fix itDeposits taken when the quote is accepted, staged invoices sent on milestones and payments synced to Xero or MYOB.
- The problemCrew and subbies don't have the detailsThe apprentice turns up without the colour codes, the access notes or the key safe number.How we fix itA job sheet on every phone with rooms, colours, products, prep notes, photos and access details.
- The problemTouch-ups and handovers drag onThe client finds a dozen marks at the walk-through and the list lives on the back of a docket.How we fix itA handover checklist with photos, a touch-up list the client can add to and sign-off when it's done.
- The problemYour best work is buried in your phoneHundreds of before and after shots sit in your camera roll doing nothing for the business.How we fix itBefore and after photos posted from site to your website gallery and Google Business Profile.
02What we build
Solutions
What we build for painters. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Exterior & height pricing
Weatherboards, eaves, gutters, fascias and roofs with scaffold or EWP hire added to the price.
Colour schedules
Colours by room and surface with codes, sheens and products, approved by the client.
Paint calculators & orders
Litres per colour from the quote, sent to your supplier as one order.
Online quote acceptance
Clients accept, sign and pay a deposit from their phone.
Lead inbox
Google, hipages, Facebook and website enquiries in one list with instant replies.
Crew scheduling
A shared calendar with weather, drag and drop rebooking and SMS updates to clients.
Job sheets on site
Rooms, colours, prep notes, access details and photos on every crew phone.
Time tracking
Hours per job clocked on site and compared with the quote.
Variation approvals
Extras priced on site and approved by the client before the brush comes out.
Staged invoicing
Deposits, progress claims and final invoices synced to Xero or MYOB.
Handover & touch-ups
Walk-through checklists, touch-up lists and client sign-off with photos.
Safety & SWMS
SWMS, height work and lead paint checks signed by the crew before they start.
Repaint reminders
Past clients reminded when the deck, exterior or rental is due for another coat.
A website that gets the work
Fast on mobile with a before and after gallery, built to rank for 'painter near me' and your suburb.
03The systems
The big ones
Your whole painting business, on one system.
These are the systems painters ask us about most. Each one works on its own. Join them up and the quote becomes the paint order, the job sheet and the invoice.
Room-by-room quoting
Walk the house. The quote's done when you are.
Tap in each room as you walk through and the walls, ceilings, trims and doors are priced from your rates. Prep, coats, access and condition adjust the price automatically. The client gets a tidy quote before you've left the driveway.
- Rooms and surfaces priced from your rates
- Walls, ceilings, trims, doors and windows
- Prep levels: patching, sanding, sugar soap
- Number of coats and product per surface
- Exterior, eaves and height loadings
- Scaffold and EWP hire added in
- Good, better and best options
- Quote templates for common house types
- Online acceptance with deposit
- Win rate and average job value
Colour schedules
The right colour on the right wall. Every time.
Every room and surface gets its colour, code, sheen and product, attached to the quote and signed off by the client. Changes are logged and re-approved so nothing gets switched by text on the morning of the job.
- Colours by room and surface
- Colour codes, sheens and products
- Client sign-off on their phone
- Changes logged and re-approved
- Swatch photos on the schedule
- Shared with crew on site
- Litres per colour calculated
- One order sent to your supplier
- Leftover paint recorded per job
- Colour history for future touch-ups
Scheduling & crew
Rain on Tuesday? Rebook the week in a minute.
A shared calendar shows every job, crew member and the weather. Drag an exterior to a dry day and the client and crew get an SMS. Crew open the job sheet on their phone and clock on when they arrive.
- Drag and drop job calendar
- Weather shown on every day
- Automatic SMS to clients and crew
- Job sheets on every phone
- Access notes and key safe codes
- Clock on and off per job
- Quoted hours against actual
- Subcontractor logins
- Daily progress photos
- SWMS signed before starting
Variations & payments
Extras agreed. Invoices paid. No awkward chats.
Price a variation on site and the client approves it on their phone before you start. Deposits come in when the quote is accepted and staged invoices go out as you hit milestones, all synced to Xero or MYOB.
- Variations priced on site
- Client approval on their phone
- Deposits on acceptance
- Staged and progress invoices
- Card payments with Stripe or Square
- Overdue payment reminders
- Synced to Xero or MYOB
- Handover sign-off before final invoice
- Touch-up list with photos
- Job profit after labour and paint
Commercial & strata
Big repaints, broken into pieces you can manage.
Split a commercial or strata job into levels, buildings and areas. Track progress, lodge progress claims and send reports to the builder or strata manager without rebuilding a spreadsheet every fortnight.
- Jobs split by level, block or area
- Progress per area with photos
- Progress claims against the contract
- Reports for builders and strata managers
- Resident notices by SMS or email
- Access and lift booking notes
- Crew and subbie allocation by area
- Defect and touch-up register
- Safety documents per site
04How it changes
Before and after
A whole-house repaint, wolloped.
Here's how a three-bedroom repaint could change. Every painting business runs a bit differently, so we map yours first.
Before
- Measure every room and scribble it on a notepad
- Build the quote in a spreadsheet after dinner
- Email it three days later and hope
- Colours changed by text the night before
- Guess the paint order and run short on day two
- Never check the hours against the quote
After
- Tap each room in on your phone as you walk through
- Quote priced from your rates before you leave
- Client accepts and pays a deposit that night
- Colours locked in and signed off by the client
- Paint order calculated and sent to your supplier
- Hours tracked so you know the job made money
05Services
Everything under one roof
Software, websites and systems for painters.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for painters
Built around how your painting business actually runs: room-by-room quoting, exterior & height pricing and the admin in between, in one system you own.
Websites for painters
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Painting business system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for painters
Colour schedules and paint calculators & orders: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Xero, MYOB and QuickBooks so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your painting business, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the job management, accounting and supplier tools you already rely on. If one's holding you back, we'll replace it.
- Xero
- MYOB
- QuickBooks
- ServiceM8
- Tradify
- simPRO
- Fergus
- AroFlo
- Stripe
- Square
- Google Calendar
- Twilio SMS
- Google Business Profile
- hipages
- Dulux Trade
- Haymes Paint
- Deputy
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your painting business: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We come out to a measure-up, sit in the ute while you quote and work out where the hours are really going.
- 02
Archi-tech
We plan it before writing code: your rates, surfaces, colours, crew, payments, the tools you keep, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the quoting first, so you're winning jobs faster within weeks.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
08Questions
FAQ
Things painters ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can it price jobs using my own rates?
Yes. It's built around how you price: per square metre, per room, per door or per hour. Prep, coats, height and access loadings all work the way you already think about them.
Can it handle commercial and strata repaints?
Yes. Large jobs can be broken into stages, areas and levels with progress claims and reporting for builders or strata managers.
Will it work out how much paint to order?
Yes. Litres per colour and product are calculated from the quote and the spread rates you set. The order can go straight to your supplier.
We already use ServiceM8 or Tradify. Do we have to switch?
No. If your job management is doing its job, we build around it and fill the gaps like room-by-room quoting and colour schedules. If it's holding you back, we'll show you what replacing it would involve before anything changes.
How much does it cost?
It depends on what you need, so we quote up front once we understand your business. No surprise invoices, no lock-in and you own what we build.
How long does it take?
We work in stages. The quoting tool or a new website can be quick, so you get the first win early instead of waiting for the whole system.
Will my crew actually use it?
That's the plan. Crew see a simple job sheet on their phone with rooms, colours and notes, plus a button to clock on. If it's harder than a text message we haven't done our job.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need a change you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most painters we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a painting business problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.