Client portal
One branded login for boards, selections, approvals, invoices and delivery dates on every project.
Interior design software: client portals & mood boards
Interior designers: one place for every board, product and approval. Less email, more design.
Mood boards in Canva, product lists in a spreadsheet, approvals buried in email and a client asking where the sofa is. We build client portals, product schedules and order tracking for interior designers that keep every project in one beautiful place. Then we host them and look after them.
Looking for interior design software that handles the boards, the products and the approvals?
A single interior design project is hundreds of small decisions with a paper trail spread across half the internet. The concept lives in InDesign, the inspiration on Pinterest, the schedule in a spreadsheet and the client's yes in an email from three weeks ago. Meanwhile you're chasing a supplier about a pendant, working out a markup and explaining why the sofa isn't here yet.
Wollopit builds custom software around how your studio actually runs. Clients open one good-looking portal to see boards, approve selections and check delivery dates. Your product schedule drives the purchase orders, the invoices and the install run sheet, so nothing gets typed twice. We connect the tools you already like, replace the ones holding you back and look after the lot on our own servers, so you can get back to designing.
01The problems
What we hear from interior designers
Does your interior design studio have these problems? Here's how we'd fix them.
Most studios we talk to have a brilliant eye and a back office held together by spreadsheets, PDFs and very patient juniors. It works, right up until two projects hit install in the same fortnight.
- The problemApprovals lost in emailThe client said yes to the tile in a reply to an old thread. Or was that the other tile? Now it's been ordered and nobody's sure.How we fix itEvery selection gets its own approve button. Who said yes, when and to which version is saved against the item.
- The problemThe product schedule is a monster spreadsheetCodes, finishes, images, prices and quantities across a dozen tabs, in a file called FINAL_v7_updated.How we fix itA live product schedule by room with images, specs and pricing that the whole studio works from at once.
- The problemMood boards scattered everywherePinterest for the idea, Canva or InDesign for the board, then a PDF emailed to the client who forwards it to their sister.How we fix itBoards live inside the client portal, with comments pinned to the exact image and old rounds kept for reference.
- The problemWhere's the sofa?Clients ring for updates and you ring the supplier, who says it's on a boat. Every order is its own little detective story.How we fix itOrder status and delivery dates tracked per item. Clients check the portal instead of checking in with you.
- The problemLead times blow up the installThe imported pendant is months away and nobody clocks it until the electrician's already booked.How we fix itLead times sit on every product. Order-by dates work back from the install date and warn you before it's too late.
- The problemTrade pricing and markups done by handTrade price, retail price, markup, freight and GST worked out item by item, with a real risk of the client seeing the wrong number.How we fix itMarkup rules by supplier, category or project. Sell prices calculate themselves and trade prices stay on your side of the fence.
- The problemScope creep eats the feeOne more round of revisions. A quick look at the powder room. The hours vanish and the fixed fee doesn't move.How we fix itTime tracked against each project stage, revision rounds counted and variations approved by the client before you start.
- The problemChasing deposits before you can orderThe supplier wants paying, the client hasn't paid you and the lead time clock is ticking.How we fix itProduct invoices with online card payment. Orders flag as ready to place once the deposit lands and it all flows to Xero or MYOB.
- The problemTrades working from old drawingsThe joiner has revision B, the painter has a photo of a colour swatch and the tiler has a text message.How we fix itTrade logins per project showing only the current drawings, finishes and notes that trade needs.
- The problemInstall day chaosBoxes in three locations, one chair damaged in transit and a van booked before anyone checked what's actually arrived.How we fix itA receiving log with photos, a room-by-room install run sheet and a defects list that follows each item until it's sorted.
- The problemPortfolio always a year behindYour best work is sitting on a hard drive waiting for a spare weekend that never comes.How we fix itA portfolio site you update in minutes, with enquiries that arrive already sorted by scope, location and budget.
02What we build
Solutions
What we build for interior designers. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Mood boards
Visual boards by room that clients can comment on, with every revision round kept.
Product schedules
FF&E and finishes by room with images, specs, quantities and pricing, ready to export for trades and suppliers.
Approvals & sign-off
Approve or query per item, with couples both able to weigh in and a full record of who decided what.
Product library
Your go-to pieces saved once with supplier, trade price and lead time, then dropped into any project.
Purchase orders
POs created from approved items and grouped by supplier, so nobody retypes a product code again.
Order & delivery tracking
Ordered, in production, shipped and landed for every item, with alerts when a date slips.
Lead time planner
Order-by dates worked back from the install date, with a warning before a selection puts it at risk.
Fee & markup invoicing
Design fees by stage, product invoices with markups and deposits, all pushed to Xero or MYOB.
Time tracking & fee proposals
Proposals clients sign online, then hours logged by stage so you can see which jobs really paid.
Trade & contractor logins
Joiners, painters and curtain makers see the current drawings and finishes for their part of the job.
Install run sheets
Room-by-room plans, delivery bookings, receiving photos and a defects list on your phone.
Sample library
Swatches and samples logged by QR code, so you know which project or client has them.
Enquiry & client onboarding
A form that captures scope, budget and timing, then a welcome pack and questionnaire that send themselves.
Portfolio website
Hand-built, fast on mobile and easy to update, with projects presented as well as you designed them.
03The systems
The big ones
Your whole studio, in one beautiful place.
These are the systems we'd start with for most studios. Each one works on its own and they get properly clever when they're joined up.
Mood board portals
One link. Every board and every decision.
Clients log in to a portal in your branding and see the project the way you want it presented. They comment on boards, approve selections and stop replying to old emails. You get a clean record of every decision.
- Branded client login per project
- Mood boards organised by room
- Comments pinned to the exact image
- Approve or query on each selection
- Revision rounds kept and labelled
- Both partners can log in and comment
- Reminders for overdue decisions
- Works beautifully on a phone
- Upload boards from Canva or InDesign
Product schedules
The spreadsheet, finally retired.
Every product on the job sits in one live schedule by room, with images, specs, finishes and pricing. Save your favourites to a studio library and drop them into the next project. Export a tidy schedule for trades whenever you need one.
- Schedules by room and category
- Images, codes, finishes and dimensions
- Studio product library
- Supplier and lead time on each item
- Options to compare side by side
- Budget versus selections per room
- Branded PDF and spreadsheet exports
- Change history on every line
Orders & deliveries
Know where the sofa is before they ask.
Approved items turn into purchase orders grouped by supplier. Every line is tracked from ordered to delivered, with lead times checked against your install date. When something slips you find out first and the client sees the new date.
- POs generated from approved items
- Grouped and sent by supplier
- Status tracking per item
- Order-by dates from the install date
- Alerts when delivery dates slip
- Client view of expected delivery
- Warehouse and storage locations
- Receiving log with damage photos
- Backorder and replacement tracking
Fees & invoicing
Get paid for the design and the product.
Proposals, stage fees, hourly work and product invoices all come out of the same project. Markups apply themselves and clients only see the sell price. Deposits are paid online and everything lands in your accounting software without retyping.
- Fee proposals signed online
- Fixed, stage or hourly billing
- Time tracked per project stage
- Revision rounds counted against scope
- Client-approved variations
- Markup rules by supplier or category
- Trade prices hidden from clients
- Deposits and card payments online
- Syncs with Xero or MYOB
- Project profit at a glance
Site & install
Install day without the panic.
Trades get a login showing the current drawings and finishes for their part of the job. Deliveries are checked in before the van gets booked. On the day, your team works through a room-by-room run sheet from their phones.
- Trade logins per project
- Current drawings and finishes only
- Site notes and photo updates
- Delivery and van scheduling
- Room-by-room install run sheet
- Item checklists with photos
- Defects list through to sign-off
- Handover pack for the client
04How it changes
Before and after
A whole-home styling job, wolloped.
Here's how one project could change. Every studio works differently, so we map yours first.
Before
- Boards emailed as PDFs and forwarded around the family
- Approvals buried in old threads
- Markups worked out line by line in a spreadsheet
- POs typed up supplier by supplier
- Orders tracked from memory and the inbox
- Client rings to ask where the sofa is
After
- Boards in the portal with comments on each image
- Approvals captured against every item
- Sell prices calculated from your markup rules
- POs created from approved selections
- Every order tracked by room with lead time alerts
- Client sees the delivery date without picking up the phone
05Services
Everything under one roof
Software, websites and systems for interior designers.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for interior designers
Built around how your interior design studio actually runs: client portal, mood boards and the admin in between, in one system you own.
Websites for interior designers
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Interior design studio system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for interior designers
Product schedules and approvals & sign-off: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Programa, Studio Designer and Mydoma Studio so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your interior design studio, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside design platforms you're happy with or replace the ones holding you back.
- Programa
- Studio Designer
- Mydoma Studio
- Houzz Pro
- Canva
- Adobe InDesign
- SketchUp
- AutoCAD
- Revit
- Xero
- MYOB
- Stripe
- Google Drive
- Dropbox
- Google Calendar
- Google Business Profile
- Mailchimp
- DocuSign
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your interior design studio: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We sit with your team and follow a real project from first enquiry to install day, then work out where the time and the margin are leaking.
- 02
Archi-tech
We plan it before writing code: your stages, schedules, suppliers, markups, client experience, hosting and cost.
- 03
Build
Real engineering, shown to you early and often, starting with the most painful bit so you get a win before your next install.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
08Questions
FAQ
Things interior designers ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can trade suppliers be linked to products?
Yes. Products can link to suppliers, trade pricing and lead times so orders and markups stay accurate.
Can we keep trade prices hidden from clients?
Yes. Your team sees trade price, markup and margin. Clients only see what you choose to show them, whether that's a sell price per item or a total per room.
Can it look like our studio rather than generic software?
It should. The portal is designed around your branding, your type and the way you like to present work, because the client experience is part of what you sell.
Can we keep making boards in Canva or InDesign?
Yes. Keep designing wherever you do your best work. Boards can be brought into the portal for comments and approvals or built there directly if you prefer.
We already use Programa or Studio Designer. Do we have to switch?
No. If a platform is doing its job we build around it and add what's missing. If it's holding you back, we'll show you what replacing it would involve before anything changes.
Is this overkill for a small studio?
Not if it's the right size. A solo designer might only need a client portal and a product schedule. We start with what's hurting and add more if the work calls for it.
How much does it cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
We build in stages so you get the first win early, often the client portal or the product schedule, instead of waiting for everything at once.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most interior designers we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got an interior design studio problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.