Job costing
Hours, materials, subbies and extras tracked against every job with budget versus actual as you go.
Job costing software & websites for carpenters
Carpenters: know what every job really made. Cut timber, not corners on admin.
Timber dockets on the ute floor, hours in a diary, a variation agreed over the fence and no real idea if that deck made money until tax time. We build job costing, quoting, variation and timesheet systems for carpenters that all talk to each other. Then we host them and look after them.
Looking for job costing software for your carpentry business?
Carpentry jobs blow out quietly. An extra day waiting on the concreter, another pack of treated pine, a few more lengths of decking because the boards were rubbish. None of it gets written down properly, so the quote looked fine and the bank account says otherwise. Most carpenters run the lot on a diary, a phone full of photos, a trade account statement and a spreadsheet they started once.
Wollopit builds custom software around how your carpentry business actually runs. Hours logged on your phone go straight against the job. Dockets get photographed and land in the right place. Variations get approved by the client before you cut a thing. Quotes come from what similar jobs really cost. We connect the tools you already use, like Xero or ServiceM8, replace the ones holding you back and look after the lot on our own servers.
01The problems
What we hear from carpenters
Does your carpentry business have these problems? Here's how we'd fix them.
Most carpenters we talk to are flat out on the tools and doing the books at 9pm. The work is great. The numbers are a guess.
- The problemNo idea what jobs madeHours and materials aren't tracked against each job, so profit is a feeling until the accountant rings.How we fix itLabour, materials and extras logged per job with a live profit figure you can check from the ute.
- The problemTimber dockets get lostMerchant receipts end up faded on the dash or in the ute door with the servo coffee cups.How we fix itPhotograph a docket and it's added to the right job. Emailed trade invoices get matched too.
- The problemVariations go unbilledThe client asks for an extra step or a wider landing on site. You do it as a favour and it never makes the invoice.How we fix itVariations logged on the spot with photos and a price, approved on the client's phone before the work starts.
- The problemQuotes are guessworkWithout real numbers, quotes are based on gut feel and whatever you charged last time.How we fix itQuote from your real past jobs, with labour rates and material prices that match what things actually cost.
- The problemSubcontract work for builders is messyHours for builders get tracked in texts and progress claims go out late or not at all.How we fix itTimesheets per site and progress claims sent to builders properly, with a record of what was signed off.
- The problemCrew hours live in a diaryThe apprentice forgot to write down Tuesday and nobody remembers which job Friday arvo was on.How we fix itCrew clock on and off against a job on their phone. Timesheets flow to payroll without retyping.
- The problemInvoices go out a week lateJobs finish Friday, invoices get done the following weekend and payment drags on another month.How we fix itInvoice from site the day you finish with a pay-now link. Polite reminders go out on their own.
- The problemThe schedule falls apart in the rainTwo days of rain or a late slab and every job moves. Clients ring asking when you're coming.How we fix itA job board you drag around on your phone. Clients get an SMS with the new date automatically.
- The problemEnquiries come from everywherePhone, Facebook, Instagram DMs, your website and Hipages. Half get answered days later.How we fix itEvery enquiry lands in one inbox with photos and the address, ready to book a measure-up.
- The problemYour work isn't showcasedBeautiful decks, pergolas and fit-outs sit in your camera roll and never make it online.How we fix itA website gallery updated from site in seconds, tagged by job type and suburb so it gets found on Google.
02What we build
Solutions
What we build for carpenters. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Docket capture
Photos of receipts and emailed trade invoices added to the right job automatically.
Variation approvals
Extras priced on site with photos, approved on the client's phone and added to the final invoice.
Quoting from real data
Quotes built from what similar decks, pergolas and fit-outs actually cost you.
Material lists & orders
A timber and hardware list from the quote, sent to your merchant so you order once and order right.
Crew timesheets
Clock on and off per job from any phone, with timesheets ready for Xero or MYOB payroll.
Builder timesheets & progress claims
Hours per site and progress claims for subcontract work, sent and tracked properly.
Job schedule board
Every job and every crew on one board you can shuffle when the weather turns.
Invoicing & payments
Deposits, progress payments and final invoices from site with Stripe or Square pay links.
Client updates by SMS
Start dates, delays and 'on our way' texts sent without you picking up the phone.
Enquiry inbox
Website, Facebook, Instagram and Hipages leads in one place with photos and measure-up bookings.
Site safety & SWMS
SWMS, toolbox talks and site sign-ins filled in on a phone and stored against the job.
Project gallery website
Hand-built, quick on mobile, with your best work posted from site and built to rank for 'carpenter near me'.
03The systems
The big ones
Every job, costed while it's happening.
These are the systems carpenters ask us about most. Each one works on its own and they get properly clever when they're joined up.
Job costing
Know what the job made before you pack up.
Every hour, docket and subbie invoice lands against the job it belongs to. You see budget versus actual while the job's still running, so a blowout gets caught on day three instead of at tax time.
- Live budget versus actual per job
- Labour at each worker's real rate
- Dockets photographed to the job
- Emailed trade invoices matched
- Subbie and hire costs included
- Approved variations added to revenue
- Alerts when labour runs over
- Profit per job type and per client
- Syncs with Xero or MYOB
Quoting & materials
Quotes based on what jobs actually cost.
Your past jobs become your price list. Start a quote from a similar deck or pergola, adjust the sizes and the labour and timber follow. The material list goes to your merchant in one tap once the client says yes.
- Quote templates by job type
- Labour estimates from past jobs
- Your current timber and hardware prices
- Waste and offcut allowance
- Good, better, best options
- Client accepts and pays deposit online
- Material list from the accepted quote
- Order sent to your merchant
- Quote win rate by job type
Variations & invoicing
Every extra gets approved. Every extra gets paid.
Price a variation on site, snap a photo and send it to the client's phone. They approve it before you touch it and it rolls straight into the next invoice. Deposits, progress payments and finals go out from site with a pay-now link.
- Variations priced on site
- Photos and notes attached
- Client approves on their phone
- Signed record kept on the job
- Variations added to invoices automatically
- Deposits and progress payments
- Stripe or Square pay-now links
- Automatic payment reminders
- Invoices synced to Xero or MYOB
Timesheets & builder claims
Hours in the app, not in a diary.
Your crew clocks on against a job from their phone and the hours land on the job costing and the timesheet at once. For subcontract work, builders get clean timesheets and progress claims with a record of who signed what.
- Clock on and off per job
- Site sign-in with location
- Apprentice and crew timesheets
- Hours ready for payroll
- Builder timesheets per site
- Progress claims by stage
- Builder sign-off recorded
- Overdue claim reminders
- SWMS and toolbox talks per site
Website & enquiries
Your best work online, posted from site.
A hand-built website that shows off your decks, pergolas and fit-outs, with a gallery you update from your phone when the job's done. Every enquiry lands in one inbox so you can book the measure-up before someone else does.
- Gallery posted from your phone
- Projects tagged by type and suburb
- Built to rank for 'carpenter near me'
- Quote request form with photo upload
- Website, Facebook and Hipages leads in one inbox
- Measure-up bookings on your calendar
- Google review requests after each job
- Fast on mobile
- Easy to update yourself
04How it changes
Before and after
A deck build, wolloped.
Here's how a typical deck job could change. Every carpentry business is different, so we map yours first.
Before
- Quote worked out on the back of a docket
- Hours written in a diary when someone remembers
- Dockets lost in the ute
- Extra step agreed on site and never invoiced
- Final invoice done the following weekend
- Profit unknown until tax time
After
- Quote built from your last eight decks
- Crew clock on to the job on their phones
- Dockets photographed straight to the job
- Variation approved by the client and billed
- Invoice sent from site with a pay-now link
- Profit visible before the job ends
05Services
Everything under one roof
Software, websites and systems for carpenters.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for carpenters
Built around how your carpentry business actually runs: job costing, docket capture and the admin in between, in one system you own.
Websites for carpenters
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Carpentry business system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for carpenters
Variation approvals and quoting from real data: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Xero, MYOB and QuickBooks so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your carpentry business, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside job management apps you're happy with or replace the ones holding you back.
- Xero
- MYOB
- QuickBooks
- ServiceM8
- Tradify
- Fergus
- simPRO
- AroFlo
- Buildxact
- Dext
- Stripe
- Square
- Google Calendar
- Twilio SMS
- Google Business Profile
- Hipages
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your carpentry business: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We spend time on site, in the ute and at the kitchen table where the books get done, then work out where the money's actually leaking.
- 02
Archi-tech
We plan it before writing code: your jobs, quotes, crew, dockets, builders, invoices, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually job costing or variations first, so you get a win on your next job.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
08Questions
FAQ
Things carpenters ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Is it simple enough to use on site?
Yes. Logging hours, a docket or a variation takes a couple of taps on your phone with dusty hands, so it actually gets done.
We already use ServiceM8 or Tradify. Do we have to switch?
No. If your job management app is doing its job we build around it, adding the job costing, variations or website it's missing. If it's holding you back, we'll show you what replacing it would involve before anything changes.
Can it pull in our trade account invoices?
Usually. If your timber merchant emails invoices we can capture them and match them to jobs. Counter dockets just get photographed on your phone.
Can builders get proper timesheets and progress claims?
Yes. Hours are logged per site and progress claims go out by stage, with a record of what the builder signed off and reminders when a claim is overdue.
Does it work with Xero or MYOB?
Yes. Invoices, payments and timesheets can flow into Xero or MYOB so nobody retypes anything.
How much does a carpentry system cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller jobs like docket capture or variation approvals can be quick. Bigger systems are planned in stages so you get the first win early instead of waiting for everything at once.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most carpenters we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a carpentry business problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.