Couple portal
Everything in one place.
Wedding planner client portals: timelines & budgets
Wedding planners: one portal for the whole wedding. Timelines, suppliers and budgets shared.
Spreadsheets for budgets, email chains with suppliers and couples asking what's next. We build planning portals for wedding planners.
Looking for wedding planner client portal software?
Wedding planning involves hundreds of details. We build portals where couples see timelines, budgets and suppliers in one place.
Wollopit builds booking systems, ticketing, enquiry flows and websites for wedding planners around how your gigs and events actually run. We connect the tools you already use, cut out fees you don't need to pay and look after the lot on our own servers, so you can get back to putting on a show.
01The problems
What we hear from wedding planners
Does your wedding planning business have these problems? Here's how we'd fix them.
Most wedding planners we talk to are running enquiries through DMs, deposits through bank transfers and the calendar through memory.
- The problemBudgets in spreadsheetsVersions confuse.How we fix itLive budget tracking.
- The problemSupplier emailsScattered.How we fix itSupplier list with contacts.
- The problemCouples ask what's nextConstant messages.How we fix itTimeline with tasks.
- The problemGuest listsMultiple versions.How we fix itGuest list and RSVPs.
- The problemRun sheetsBuilt at the end.How we fix itDay-of timeline.
- The problemPayments to suppliersTracked loosely.How we fix itPayment due dates.
02What we build
Solutions
What we build for wedding planners. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Budget tracking
Live totals.
Supplier list
Contacts and contracts.
Timeline & tasks
What's next.
Guest list
RSVPs and dietaries.
Day-of run sheet
Shared with suppliers.
03How it changes
Before and after
A wedding month, wolloped.
Here's how a typical day could change. Every business is different, so we map yours first.
Before
- Budget spreadsheet
- Supplier emails
- Couple asks what's next
- Run sheet at midnight
After
- Budget live
- Suppliers listed
- Tasks visible
- Run sheet ready
04Services
Everything under one roof
Software, websites and systems for wedding planners.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for wedding planners
Built around how your wedding planning business actually runs: couple portal, budget tracking and the admin in between, in one system you own.
Websites for wedding planners
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Wedding planning business system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for wedding planners
Supplier list and timeline & tasks: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Eventbrite, Humanitix and Stripe so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your wedding planning business, looked after by the people who built it.
05Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside the ones you're happy with or replace the ones holding you back.
- Eventbrite
- Humanitix
- Stripe
- Square
- Xero
- Mailchimp
- Google Calendar
- Spotify
- YouTube
- Twilio SMS
06How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your wedding planning business: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We spend time with the people doing the work, see where the hours go and work out what's actually slowing you down.
- 02
Archi-tech
We plan it before writing code: your data, customers, payments, the tools you keep, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the most painful bit first, so you get a win quickly.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
07Questions
FAQ
Things wedding planners ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can suppliers see the run sheet?
Yes. Suppliers can get view access to their part of the day.
How much does it cost?
It depends on what you need, so we quote up front once we understand your wedding planning business. No surprise invoices, no lock-in and you own what we build.
Can clients book and pay a deposit online?
Yes. Availability, packages, deposits, contracts and balance reminders can all run online without the back and forth.
Can it stop double bookings?
Yes. One live calendar covers every booking, every staff member and every piece of gear, so the same date can't be sold twice.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most wedding planners we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a wedding planning business problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.