Online booking & enquiries
Couples pick a date, car and stops online, see live availability and send a booking you can actually quote from.
Wedding car hire software: bookings, routes & run sheets
Wedding car hire: every pickup on time. Polish the cars, not the paperwork.
Enquiries arrive by email with no times, the day gets worked out over three phone calls and your drivers head off with a scribbled note and a ribbon colour they half remember. We build wedding car systems that book the car, plan every stop with real travel times and put the run sheet in the driver's pocket. Then we host them and look after them.
Looking for wedding car hire booking software that plans the whole day?
A wedding car booking isn't a taxi job. It's the bride's house, the groom's mates, the ceremony, a photo stop at the beach or the vineyard and then the reception, all on a timeline the couple has been planning for a year. Most operators juggle it with email threads, a paper diary, a Google Calendar that only one person updates and a phone that never stops ringing in spring.
Wollopit builds custom wedding car software around how your fleet actually runs. Couples book online and pick their car, stops and ribbon colour. The timeline works out travel times for you. Deposits and balances chase themselves. Drivers get a clean run sheet on their phone with every address, contact and note. We connect the tools you already use, replace the ones getting in the way and look after the lot on our own servers.
01The problems
What we hear from wedding car hire businesses
Does your wedding car hire business have these problems? Here's how we'd fix them.
Most wedding car operators we talk to have beautiful cars and a booking process held together by memory and goodwill. It works fine until three weddings land on the same October Saturday.
- The problemEnquiries with no detail"How much for the 14th?" lands in your inbox with no times, no addresses and no idea which car they want.How we fix itAn online enquiry form that asks for the date, car, pickups, ceremony and reception so you can quote in one reply.
- The problemThe same car booked twiceThe Rolls is in the diary for one wedding and promised over the phone for another. Somebody finds out on the Friday.How we fix itA fleet calendar that shows every car's bookings, travel buffers and time off the road so a clash can't happen.
- The problemTimings agreed looselyThe couple says "ceremony at 3" and everything else gets guessed, including how long it takes to cross town on a Saturday.How we fix itA timeline builder that adds each stop and works out travel times, wait times and when the car needs to leave the depot.
- The problemQuotes worked out by handMinimum hire hours, extra stops, travel fees and a second car for the bridesmaids, calculated on a calculator every time.How we fix itQuotes that price themselves from your rules: hours, kilometres, extra cars, decorations and peak dates.
- The problemDeposits and balances chased by handCouples cancel late or forget the balance and you're sending awkward texts the week of the wedding.How we fix itDeposits taken at booking, balance reminders sent automatically and booking terms accepted before the date is locked in.
- The problemDrivers working from scrapsA note on the back of an invoice with an address, a mobile number and "white ribbon??".How we fix itDriver run sheets on their phone with every stop, contact, map link, decoration and special request.
- The problemRibbons and extras forgottenThe couple asked for ivory ribbon, a bottle of bubbles and an umbrella in case of rain. Two of the three made it.How we fix itDecoration and extras chosen at booking, printed on the prep checklist and ticked off before the car leaves.
- The problemLast-minute changes go missingThe photographer moves the photo stop and the couple tells you by text. The driver never hears about it.How we fix itCouples and planners update the timeline in one place and the driver's run sheet changes with it.
- The problemCars off the road at the wrong timeA service, a rego renewal or a tyre falls due the week of a booked wedding.How we fix itService, rego and maintenance reminders on each car, blocked out on the calendar before anyone books it.
- The problemReviews you never ask forCouples love the day then disappear into their honeymoon and the review never gets written.How we fix itA thank-you message a few days after the wedding with a link to leave a Google review.
02What we build
Solutions
What we build for wedding car hire businesses. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Fleet availability calendar
Every car on one calendar with travel buffers, driver allocation and time off the road. No double bookings.
Wedding timeline builder
Add the pickups, ceremony, photo stops and reception. Travel times and depot departure are worked out for you.
Instant quotes
Pricing from your rules for hours, kilometres, extra cars, decorations and peak Saturdays, sent as a tidy quote.
Deposits & balance payments
Card payments at booking, balance reminders before the day and receipts that land in Xero or MYOB.
Booking terms & agreements
Your hire terms, cancellation policy and conduct rules accepted online and stored against the booking.
Driver run sheets
Every stop, time, address, contact and note on the driver's phone, with a map link for each leg.
Decoration & extras options
Ribbon colours, bows, bubbles, red carpet and umbrellas chosen at booking and added to the prep list.
Shareable couple timeline
A link the couple can share with their planner, photographer and family so everyone knows when the car arrives.
Fleet maintenance tracker
Services, rego, detailing and repairs logged per car, with reminders and calendar blocks.
Driver roster
Assign chauffeurs to weddings, see who's free and send them their jobs for the weekend.
Reviews & follow-ups
Thank-you messages, review requests and anniversary notes sent automatically after the day.
A website that shows off the fleet
Hand-built and quick on mobile, with each car's gallery, seats and live availability, built to rank for 'wedding cars near me'.
03The systems
The big ones
Your whole wedding day, on one system.
These are the systems wedding car operators ask us about most. Each one works on its own and they get properly useful once they're joined up.
Bookings & quotes
Couples book the car. You stop chasing details.
Couples choose their date, car and stops online and see straight away if it's free. The quote prices itself from your rules, the deposit is taken and the date is locked in with your terms accepted.
- Live availability per car
- Car galleries with seats and features
- Pickups, ceremony and reception captured
- Quotes from your pricing rules
- Minimum hours and peak date pricing
- Extra cars for bridesmaids or groomsmen
- Deposits taken by card
- Terms accepted online
- Balance reminders before the day
- Invoices to Xero or MYOB
Timeline builder
Every stop timed, every minute accounted for.
Build the day stop by stop and the timeline works out the travel time for each leg, the wait at the ceremony and when the car needs to leave the depot. The couple can share it with their planner and photographer so nobody's guessing.
- Add stops in order with addresses
- Travel times worked out per leg
- Buffer time for Saturday traffic
- Wait times at ceremony and photos
- Depot departure time calculated
- Shareable link for planners and family
- Couple can request changes
- Change history on every booking
- Warnings when timings get too tight
Driver run sheets
Drivers know the day before they start the engine.
Each chauffeur gets a run sheet on their phone with the stops, times, contacts and decorations for every job they're on. If the timeline changes, the run sheet changes too and the driver gets a text.
- Run sheet on any phone
- Map link for every leg
- Couple and planner contact numbers
- Ribbon colour and extras listed
- Prep checklist before leaving
- Change alerts by SMS
- Mark each stop done
- Notes for the office after the job
Fleet & drivers
The right car, the right driver, never double booked.
One calendar shows every car and every chauffeur across the season. Services and rego are blocked out ahead of time so a booked car is always a road-ready car.
- Fleet calendar by car or by driver
- Travel buffers between jobs
- Driver availability and roster
- Service and rego reminders
- Maintenance and detailing log
- Cars blocked out when off the road
- Busy season overview
- Earnings per car
04How it changes
Before and after
A wedding day, wolloped.
Here's how one Saturday booking could change. Every operator works differently, so we map yours first.
Before
- Email thread with no times or addresses
- Quote worked out on a calculator
- Timings guessed over the phone
- Deposit chased by text
- Driver gets a scribbled note
- Ribbon colour forgotten on the day
After
- Booked online with every stop listed
- Quote priced from your rules
- Timeline built with real travel times
- Deposit paid at booking
- Run sheet on the driver's phone
- Ribbon and extras ticked off before leaving
05Services
Everything under one roof
Software, websites and systems for wedding car hire businesses.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for wedding car hire businesses
Built around how your wedding car hire business actually runs: online booking & enquiries, fleet availability calendar and the admin in between, in one system you own.
Websites for wedding car hire businesses
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Wedding car hire business system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for wedding car hire businesses
Wedding timeline builder and instant quotes: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Xero, MYOB and QuickBooks so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your wedding car hire business, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside the ones you're happy with or replace the ones holding you back.
- Xero
- MYOB
- QuickBooks
- Stripe
- Square
- Google Calendar
- Google Maps
- Gmail
- Outlook
- Twilio SMS
- Mailchimp
- Google Business Profile
- Easy Weddings
- WordPress
- Squarespace
- DocuSign
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your wedding car hire business: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We sit down with you, your drivers and your diary, then work out where bookings and timings are slipping through the cracks.
- 02
Archi-tech
We plan it before writing code: your fleet, pricing rules, timelines, drivers, payments, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the most painful bit first, so you get a win before wedding season.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
08Questions
FAQ
Things wedding car hire businesses ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can the couple share the timeline with their planner?
Yes. A shareable timeline link can go to the planner, photographer and family so everyone knows when the car turns up.
Can it work out travel times between stops?
Yes. The timeline builder works out each leg using real travel times, adds a buffer for traffic and tells you when the car needs to leave the depot.
Can couples see which cars are free on their date?
Yes. Your booking page shows live availability for each car, so couples only ask for what you can actually do.
Can it take deposits and chase the balance?
Yes. Deposits are taken by card at booking and balance reminders go out automatically before the wedding. Payments can flow straight into Xero or MYOB.
Do we have to stop using our current calendar or accounting?
No. If Google Calendar, Xero or anything else is working for you, we build around it. If something's holding you back, we'll show you what replacing it would involve before anything changes.
We also do formals and corporate jobs. Can it handle those?
Yes. Formals, airport runs and corporate transfers can sit on the same fleet calendar with their own pricing and booking forms.
How much does a wedding car system cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller jobs like online booking or driver run sheets can be quick. Bigger systems are planned in stages so you get the first win early instead of waiting for everything at once.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most wedding car hire businesses we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a wedding car hire business problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.