Online booking & availability
Dates, start times and locations checked against your booths, attendants and vans.
Photo booth booking software & instant guest galleries
Photo booths: booked online, galleries delivered on the night. Guests get their photos before they leave.
Enquiries come in by DM, templates bounce around by email for a week and the gallery goes up on Sunday night while the bride's aunty is already asking where the photos are. We build booking, template and live gallery systems for photo booth hire businesses that all talk to each other. Then we host them and look after them.
Looking for photo booth booking software that handles the gallery too?
A photo booth business looks simple from the dance floor. Behind it you're juggling enquiries across Instagram, Facebook and email, quoting packages by hand, chasing deposits, designing print templates, packing the van and then uploading hundreds of photos after a big Saturday. Most operators run it on a booking app, a shared calendar, Canva, Dropbox and a lot of late nights.
Wollopit builds custom photo booth software around how your business actually runs. Clients pick a date, build a package and pay a deposit online. They choose and approve their template without the email ping-pong. On the night, photos land in a live gallery guests open with a QR code. We connect the booth software and tools you already like, replace the ones holding you back and host the lot on our own servers.
01The problems
What we hear from photo booth hire businesses
Does your photo booth business have these problems? Here's how we'd fix them.
Most photo booth operators we talk to are great on the night and buried in admin the rest of the week. It holds together until you've got three booths out on the same Saturday.
- The problemBookings by DMSomeone asks 'are you free on the 14th?' on Instagram and the reply gets lost between Messenger, email and texts.How we fix itAn online booking page that checks your real availability, builds the package and locks the date with a deposit.
- The problemDouble booked boothsTwo booths, three weddings on one Saturday and a calendar that doesn't know which booth is going where.How we fix itAvailability by booth, attendant and van so you never sell a booth you haven't got.
- The problemPackages nobody understandsHours, backdrops, props, prints or digital only, guest books and travel. Every quote turns into ten questions.How we fix itA package builder that shows the price live as they add hours, backdrops and extras.
- The problemDeposits chased by handBank transfers with no reference, balances forgotten until the week of the wedding and awkward texts to send.How we fix itDeposits paid at booking, balances charged or reminded automatically and everything reconciled in Xero.
- The problemTemplates by emailPrint designs go back and forth for a week and the couple's names are spelt wrong on version three.How we fix itClients pick a template and add names, date and colours online, then approve a proof with one click.
- The problemGalleries uploaded days laterUSB stick home, upload on Sunday night, client chasing by Monday morning.How we fix itPhotos upload from the booth during the event straight into a live online gallery.
- The problemGuests can't find their photosDMs for weeks asking for 'the one with Uncle Steve in the feather boa'.How we fix itA QR code at the booth and on every print opens the event gallery on any phone.
- The problemAttendants missing the detailsStaff turn up not knowing the venue contact, bump-in time or where to park the van.How we fix itRun sheets on the attendant's phone with the address, contacts, timings, setup notes and package.
- The problemPrint media runs out mid-eventThe printer runs dry at 9pm and the props box is missing half the hats.How we fix itKit checklists for every booking and print counts per event so the van gets packed right.
- The problemCorporate clients want moreBrand activations want logo overlays, email capture and a report afterwards, not a Dropbox link.How we fix itBranded galleries, opt-in data capture with proper consent and an after-event report ready to send.
- The problemReviews never asked forThe happiest clients never get a nudge for a Google review and never hear from you again.How we fix itAn automatic thank-you with the gallery link, a review request and a follow-up for their next party.
02What we build
Solutions
What we build for photo booth hire businesses. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Package builder & quotes
Hours, backdrops, props, prints, guest books and travel priced live. Quotes turn into bookings in one click.
Deposits & payments
Deposits at booking, scheduled balances, card payments through Stripe or Square and invoices to Xero.
Contracts & e-sign
Your terms, cancellation policy and venue requirements signed online with the booking.
Template designer & proofs
Clients choose a print layout, add names, logos and colours and approve a proof before the event.
Live event galleries
Photos, GIFs and boomerangs uploaded from the booth as they're taken, in a gallery branded for the event.
QR guest access
A QR code at the booth, on prints and on table cards so guests open and download their photos on the spot.
Attendant run sheets
Bookings, timings, contacts, maps and setup notes on staff phones with a shared roster.
Kit & print media tracking
Checklists per package, print counts per event and low media alerts before the next run.
Corporate activation tools
Branded overlays, opt-in email capture, consent records and after-event engagement reports.
Reviews & follow-ups
Thank-you emails with the gallery, Google review requests and reminders for next year's party.
A website that books
Hand-built, quick on mobile, with packages, sample galleries and booking built in. Made to rank for 'photo booth hire near me'.
03The systems
The big ones
Your whole booth business, on one system.
These are the systems photo booth operators ask us about most. Each one works on its own and they get properly clever when they're joined up.
Bookings & packages
Date checked, package built, deposit paid.
Clients see your real availability, build their package and watch the price add up as they go. The deposit locks the date and the booking lands on the right booth, attendant and van without you touching it.
- Availability by booth, staff and van
- Live package pricing
- Backdrops, props and add-ons
- Travel fees by suburb or distance
- Deposits through Stripe or Square
- Automatic balance reminders
- Contracts signed online
- Invoices straight into Xero
- Enquiry forms that turn into quotes
- Google Calendar sync
Templates & proofs
Templates approved without the email ping-pong.
Clients pick a print layout from your range and add their names, date, colours or logo online. They approve the proof and it's sitting on the booth before you've packed the van.
- Template library by event type
- Names, dates and hashtags added by clients
- Logo and colour uploads
- Strip, 4x6 and digital layouts
- One-click proof approval
- Change requests in one thread
- Deadline reminders before the event
- Approved file ready for your booth software
Live galleries & QR
Photos in their pocket before the speeches finish.
Every photo uploads from the booth into a live gallery branded for the event. Guests scan the QR code at the booth or on their print and download or share straight away. The client gets the full gallery the moment the night wraps.
- Live upload during the event
- Photos, GIFs and boomerangs
- QR code at the booth and on prints
- Branded gallery for each event
- Download and share from any phone
- Private or password galleries
- Live slideshow on a venue screen
- Full gallery link sent to the client
- Gallery expiry and archive dates
Event day & attendants
Every attendant knows the job before they leave home.
Run sheets land on staff phones with the venue, contacts, bump-in time, package and template. Kit checklists make sure the right backdrop and enough print media are in the van.
- Run sheets on staff phones
- Venue maps and parking notes
- Bump-in and pack-down times
- Kit checklist per package
- Print media counts and alerts
- Shared roster for attendants
- Arrival and setup check-ins
- Issue notes after each event
Corporate & activations
Brand activations with numbers to show for it.
Corporate clients get branded overlays and galleries, opt-in data capture with consent recorded properly and a report after the event. It's the kind of thing that turns a one-off booking into a yearly contract.
- Branded overlays and galleries
- Opt-in email capture
- Consent records kept
- Custom questions at the booth
- Shares and downloads tracked
- After-event engagement report
- Repeat booking reminders
- Multi-day event bookings
04How it changes
Before and after
A wedding reception, wolloped.
Here's how a Saturday wedding could change. Every booth business is different, so we map yours first.
Before
- Booked in an Instagram DM months ago
- Template emailed back and forth all week
- Attendant rings you for the venue details
- Printer runs out of media at 9pm
- Gallery uploaded from a USB stick on Sunday night
- Guests DM for weeks asking for their photos
After
- Booked online with the deposit paid
- Template chosen and proof approved online
- Run sheet already on the attendant's phone
- Kit checklist packed the right media
- Gallery live while the booth is running
- Guests scan the QR and download on the spot
05Services
Everything under one roof
Software, websites and systems for photo booth hire businesses.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for photo booth hire businesses
Built around how your photo booth business actually runs: online booking & availability, package builder & quotes and the admin in between, in one system you own.
Websites for photo booth hire businesses
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Photo booth business system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for photo booth hire businesses
Deposits & payments and contracts & e-sign: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Check Cherry, dslrBooth and Snappic so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your photo booth business, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside booth software you're happy with or replace the ones holding you back.
- Check Cherry
- dslrBooth
- Snappic
- Breeze DSLR Remote Pro
- Fotomaster
- Canva
- Stripe
- Square
- Tyro
- Xero
- MYOB
- Google Calendar
- Google Drive
- Dropbox
- Mailchimp
- Twilio SMS
- Google Business Profile
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your photo booth business: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We look at how enquiries come in, how a booking gets packed and run on the night and where the gallery gets stuck, then work out what's slowing you down.
- 02
Archi-tech
We plan it before writing code: your booths, packages, templates, galleries, staff, payments, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the most painful bit first, so you get a win before wedding season.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
08Questions
FAQ
Things photo booth hire businesses ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can guests download photos during the event?
Yes. Photos appear in the gallery as they're taken. Guests scan the QR code at the booth or on their print and download or share straight from their phone.
Will it work with our booth software?
Usually yes. We work with the output from dslrBooth, Breeze and most booth apps so photos flow into the gallery without you uploading anything by hand.
We already use Check Cherry. Do we have to switch?
No. If your booking platform is doing its job we build around it, adding the galleries, templates or run sheets on top. If it's holding you back we'll show you what replacing it would involve before anything changes.
Can clients design their own print template?
Yes. They choose from your layouts and add names, dates, colours or a logo, then approve a proof. You stay in control of what's on offer.
Can corporate clients collect guest emails?
Yes, with opt-in consent recorded for every guest. They get the data and a report after the event in a way that respects Australian privacy rules.
How much does a photo booth system cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller jobs like online booking or live galleries can be quick. Bigger systems are planned in stages so you get the first win early instead of waiting for everything at once.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most photo booth hire businesses we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a photo booth business problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.