Live availability calendar
Open and booked dates on your website, synced with Google Calendar so you never double-book.
DJ booking software: availability, packages & deposits
DJs: date checked, package chosen, deposit paid. Bookings that lock in.
Every enquiry starts with "are you free on the 14th?" and then it's quotes by email, deposits chased for weeks, contracts signed the night before and the must-play list arriving by text on the morning of the wedding. We build booking systems for DJs that check the date, sell the package and take the deposit, then we host them and look after them.
Looking for DJ booking software that locks in the date without the back and forth?
Running a DJ business means answering the same five questions forty times a month. Are you free? How much? What's included? Can we add lighting? Do you do the ceremony too? By the time you've replied, checked the diary and sent a PDF quote, the couple has booked whoever answered first. Then there's the deposit to chase, the contract to sign, the final balance to collect and a run sheet to build from a dozen emails.
Wollopit builds custom DJ booking systems around how you actually work. Clients see real availability, pick a package and add-ons, sign the contract and pay the deposit in one go. Then they get a planning portal for must-plays, do-not-plays, the grand entrance song and who's giving speeches, all landing in a run sheet you can read on the night. Got a few DJs on the books? We handle the roster and the gear too. We connect the tools you already use and look after the lot on our own servers.
01The problems
What we hear from DJs
Does your DJ business have these problems? Here's how we'd fix them.
Most DJs we talk to are great at reading a room and flat out on admin. The gigs are on weekends but the paperwork eats every weeknight.
- The problem"Are you free?" forty times a monthEvery enquiry means opening the diary, checking the date and typing the same reply. Half of them are already booked.How we fix itLive availability on your website pulled from your calendar. Booked dates say so and open dates go straight to a quote.
- The problemQuotes by email are slowHours, travel, ceremony, lighting and a late finish all get worked out by hand and sent as a PDF two days later.How we fix itPackages online with hours, extras and travel worked out on the spot. Clients see the price before they even message you.
- The problemThe fastest reply wins the bookingYou're on a gig Saturday night and by Monday the couple has booked someone else.How we fix itInstant replies with the price and a book now link, plus a follow-up SMS if they haven't decided in a few days.
- The problemDeposits chased for weeks"We'll pay it this week" turns into a month while you hold the date and turn other work away.How we fix itOnline deposits taken at booking so the date only locks in once it's paid. Automatic reminders handle the rest.
- The problemFinal balances paid lateThe balance is due two weeks out and you're chasing it the Thursday before the wedding.How we fix itScheduled balance reminders by email and SMS, card payments online and the paid status visible at a glance.
- The problemContracts signed at the last minuteTerms sent as an attachment, printed, signed, scanned and emailed back. Or not at all.How we fix itOnline contracts signed on their phone as part of booking, with your terms and a copy stored against the job.
- The problemMusic requests by text and emailMust-plays in a text, do-not-plays in an email and the first dance song mentioned once on the phone in March.How we fix itA music request form with must-plays, do-not-plays and key moments. Clients can paste Spotify or YouTube links.
- The problemRun sheets thrown together on the dayWho's doing speeches, when the cake gets cut and how to say the groom's surname. All in an email thread somewhere.How we fix itAn event details form that builds the run sheet: timings, contacts, MC notes, name pronunciations and venue info.
- The problemVenue details lost every timeLoad-in times, power, sound limiters and parking get asked for again at every venue you've already played.How we fix itSaved venue profiles with load-in notes, curfews, dB limits and contacts that drop into every job at that venue.
- The problemToo many DJs on one spreadsheetYou've got three DJs on the books and the roster lives in a group chat. Somebody always double-checks the wrong date.How we fix itA DJ roster with gig offers, accept or decline on their phone, run sheets sent to whoever's on and pay worked out per gig.
- The problemGear double-bookedTwo weddings on the same Saturday and only one set of uplights and one dance floor.How we fix itGear tracking per job so add-ons only show as available when the kit is actually free.
- The problemReviews you forget to ask forThe night was a cracker but nobody ever asked the couple for a Google review.How we fix itAn automatic thank you after the event with a review link, timed for when they're back from the honeymoon.
02What we build
Solutions
What we build for DJs. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Package & quote builder
Hours, ceremony, cocktail hour, travel and late finishes priced instantly with your own rules.
Add-ons
Uplighting, dance floor, photo booth, smoke machine and wireless mics added at booking, only if the gear's free.
Online deposits & balances
Deposits at booking, scheduled balance payments and reminders by card through Stripe or Square.
Online contracts
Your terms signed on their phone as part of booking, with a stored copy for both sides.
Music request forms
Must-plays, do-not-plays, genres to lean on and Spotify or YouTube links in one tidy list.
Event details & run sheets
Timings, speeches, entrances, contacts and name pronunciations turned into a run sheet for the night.
Client planning portal
One login for the couple or event organiser to see payments, forms, deadlines and the run sheet.
Enquiry inbox & follow-ups
Website, Facebook and directory enquiries in one place with instant replies and SMS follow-ups.
Venue profiles
Load-in, power, curfews, sound limits and parking saved once and reused every gig.
DJ roster & gig offers
Offer gigs to your DJs, see who's accepted and send them everything they need on their phone.
Gear & equipment tracking
Which speakers, lights and booths are out on which job, with clashes flagged before you book.
Corporate & party bookings
Work functions, 21sts and school formals with quotes, purchase order details and invoices to Xero.
Reviews & referrals
Thank you messages, Google review requests and referral links sent at the right time.
A website that books
Hand-built, quick on mobile, with packages, live availability and mixes, built to rank for 'wedding DJ near me'.
03The systems
The big ones
Your whole DJ business, on one system.
These are the systems DJs ask us about most. Each one works on its own and they get properly handy once they're joined up.
Enquiries & availability
They check the date. You don't have to.
Your website shows which dates are open, pulled straight from your calendar. Clients pick their date and event type and get a real price on the spot instead of waiting for you to get home from a gig.
- Live availability from Google Calendar
- Holds for dates pending a deposit
- Weddings, parties and corporate events
- Instant price on enquiry
- Enquiries from website and Facebook in one inbox
- Auto-reply with packages and a book now link
- SMS follow-ups if they go quiet
- Waitlist for popular Saturdays
- Enquiry source tracking
Packages, contracts & deposits
Package chosen, contract signed, deposit paid. In one go.
Clients build their package with the hours and extras they want, sign your contract on their phone and pay the deposit before the date locks in. Balances get collected on schedule without you chasing anyone.
- Packages with hours and inclusions
- Ceremony and cocktail hour add-ons
- Lighting, dance floor and photo booth extras
- Travel and late finish pricing
- Online contract with e-signature
- Deposit taken at booking
- Scheduled balance reminders
- Card payments through Stripe or Square
- Invoices and payments into Xero
- Payment status on every job
Client planning portal
Music, timings and speeches sorted before the night.
Every client gets a planning portal with a music request form and an event details form, with deadlines and gentle reminders. By the week of the event you've got a clean run sheet instead of a dozen texts.
- Must-plays and do-not-plays
- Spotify and YouTube links
- Key moments: entrance, first dance, cake
- Speech order and MC notes
- Name pronunciations
- Venue and supplier contacts
- Form deadlines with reminders
- Printable run sheet
- Run sheet on your phone on the night
Roster & gear
More DJs, more gear, no double-ups.
Got a few DJs and a few rigs? Offer gigs to your team, see who's accepted and send them the run sheet and venue notes. Gear is booked to each job so a second Saturday wedding never ends up without lights.
- Gig offers to your DJs by SMS
- Accept or decline on their phone
- Run sheet and venue notes sent with each gig
- DJ pay worked out per gig
- Gear kits booked per job
- Clash alerts for lights and booths
- Load-in times and travel per job
- Saved venue profiles
04How it changes
Before and after
A wedding booking, wolloped.
Here's how one wedding booking could change. Every DJ runs things a bit differently, so we map yours first.
Before
- Enquiry asks if you're free on the 14th
- Check the diary and type the same reply again
- Send a PDF quote two days later
- Chase the deposit and the signed contract for weeks
- Must-plays arrive by text the week of the wedding
- Build the run sheet from a pile of emails
After
- Couple checks the date on your website
- Picks a package and adds uplighting
- Signs the contract and pays the deposit on their phone
- Balance reminders go out on their own
- Music requests and timings come in through the portal
- Run sheet is ready on your phone before you load in
05Services
Everything under one roof
Software, websites and systems for DJs.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for DJs
Built around how your DJ business actually runs: live availability calendar, package & quote builder and the admin in between, in one system you own.
Websites for DJs
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
DJ business system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for DJs
Add-ons and online deposits & balances: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Google Calendar, Stripe and Square so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your DJ business, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside DJ platforms you're happy with or replace the ones holding you back.
- Google Calendar
- Stripe
- Square
- Xero
- MYOB
- Mailchimp
- Twilio SMS
- Spotify
- YouTube
- Google Business Profile
- DJ Event Planner
- Gigbuddy
- Dubsado
- Serato
- rekordbox
- VirtualDJ
- Easy Weddings
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your DJ business: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We sit down with you and look at how enquiries, quotes, deposits and run sheets actually flow now, then work out where the hours go.
- 02
Archi-tech
We plan it before writing code: your packages, add-ons, payment rules, forms, DJs, gear, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually availability and deposits first, so you get a win before wedding season.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
08Questions
FAQ
Things DJs ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can couples add lighting or photo booths?
Yes. Add-ons can be chosen with the package and priced on the spot. If you track your gear in the system they only show as available when the kit is actually free that date.
Will it stop me double-booking?
Yes. Availability comes from your calendar and a date is held as soon as someone books. You decide whether it locks in on signing or on deposit.
Can clients send music requests from Spotify?
Yes. The request form takes Spotify and YouTube links as well as typed song names, sorted into must-plays, do-not-plays and key moments.
I've got a few DJs working for me. Can it handle that?
Yes. You can offer gigs to your DJs, see who's accepted and send each one the run sheet and venue notes for their job.
Do I have to switch from DJ Event Planner or Gigbuddy?
No. If a platform is doing its job we build around it and add what's missing. If it's holding you back, we'll show you what replacing it would involve before anything changes.
Can it take payments and send them to Xero?
Yes. Deposits and balances are paid by card through Stripe or Square and invoices and payments flow into Xero or MYOB.
How much does a DJ booking system cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller jobs like live availability with online deposits can be quick. Bigger systems are planned in stages so you get the first win early instead of waiting for everything at once.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most DJs we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a DJ business problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.