Online hire catalogue
Marquees, furniture, lighting, styling and AV with photos, dimensions, specs and prices, built to rank in your area.
Event hire software: online catalogue, bookings & delivery
Event hire: see it, check it's free, book it. More gear out, less chasing.
The catalogue is a PDF from two seasons ago, availability lives in a spreadsheet and every quote takes an email chain. Meanwhile the yard is guessing what goes on Friday's truck. We build online hire catalogues, quoting, delivery and stock systems for event hire companies that all talk to each other. Then we host them and look after them.
Looking for event hire software that handles the catalogue, the bookings and the truck?
An event hire business is a shop, a warehouse, a freight company and a setup crew all at once. Every booking depends on one question: is it free on that date? Most hire companies answer it by opening a spreadsheet, walking the yard and ringing whoever packed last weekend's wedding. Then the quote gets typed up, the deposit gets chased and the pick list gets written by hand.
Wollopit builds custom event hire software around how your business actually runs. Customers browse your marquees, furniture, lighting and styling online and see what's free on their date. Quotes price delivery and setup on the spot, deposits reserve the stock and the yard gets pick lists, delivery runs and return checks on a tablet. We connect the tools you already like, replace the ones holding you back and look after the lot on our own servers.
01The problems
What we hear from event hire companies
Does your event hire business have these problems? Here's how we'd fix them.
Most event hire companies we talk to have great gear and a great crew. The system holding it together is usually a spreadsheet, a whiteboard and one person's memory. It works until wedding season.
- The problemThe catalogue is a PDF nobody trustsPrices have gone up, half the range has been retired and the new velvet lounges aren't even in it.How we fix itAn online catalogue with photos, dimensions, specs and prices. Edit an item once and the website and quotes follow.
- The problem"Is it free on the 14th?"Every enquiry means opening the spreadsheet, checking the yard and ringing the warehouse to be sure.How we fix itLive availability by date that knows what's out on hire, in cleaning or in for repair.
- The problemDouble bookings in peak seasonTwo hundred chairs promised to two weddings on the same Saturday. Someone finds out on Friday afternoon.How we fix itStock reserved the moment a quote is accepted, with turnaround buffers so gear has time to come back and get cleaned.
- The problemQuotes take daysThe enquiry comes in by email, the quote gets built in Word and by the time it lands they've booked elsewhere.How we fix itInstant quotes online for simple hires and a quick quote builder for staff, with packages, delivery zones and setup priced in.
- The problemChasing deposits and bondsDeposits paid by bank transfer with no reference. Bonds held in a spreadsheet and refunded whenever someone remembers.How we fix itOnline deposits, automatic balance reminders and bonds taken and released through Stripe.
- The problemDelivery runs on a whiteboardDrop-offs and pickups planned on a whiteboard. Drivers ring the office to ask for the address and the gate code.How we fix itA delivery and pickup schedule grouped by area, with a driver app showing addresses, site notes, contacts and what's on board.
- The problemMarquee site details go missingNobody asked about the slope, the power or whether they can peg into the lawn until the crew is standing on it.How we fix itSite checklists on every marquee booking: ground type, pegging or weights, access, power and site visit bookings.
- The problemThe truck leaves without the tableclothsPick lists written by hand, items forgotten and a second trip out to the venue on a Saturday.How we fix itPick lists per job on a tablet. Items are scanned or ticked onto the truck so nothing leaves short.
- The problemDamage turns into an argumentA trestle comes back with a cracked top and nobody can prove whether it went out that way.How we fix itCondition photos out and back, damage logged against the job and charges added to the invoice or taken from the bond.
- The problemStock quietly disappearsLinen goes missing, broken chairs sit in a corner for months and nobody knows what's actually hireable.How we fix itStock tracked per item and per job, a repair queue, write-offs and reports on what earns its shelf space.
- The problemSetup crews organised by textCrew get times and addresses in a group chat, then turn up without the run sheet or the floor plan.How we fix itCrew rosters per job with times, addresses, layouts and run sheets on their phones.
- The problemInvoices retyped into XeroEvery hire, deposit and damage charge entered twice, usually on a Sunday night.How we fix itInvoices, deposits, bonds and payments flowing straight into Xero or MYOB.
02What we build
Solutions
What we build for event hire companies. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Live date availability
Customers pick their event dates and see what's free, counting gear that's out, in cleaning or in repair.
Instant online quotes
Add items to a quote, choose delivery or pickup and get a priced quote straight away.
Staff quote builder
Build big quotes fast with packages, custom items, discounts and a quote that looks like your brand.
Packages & event bundles
Wedding packages, party packs and marquee kits that reserve every item inside them.
Deposits, bonds & payments
Online deposits, balance reminders, bonds held and released and card payments through Stripe or Square.
Delivery & pickup scheduling
Every drop-off and pickup on one calendar, with runs grouped by area and delivery zones priced automatically.
Driver app
Addresses, contacts, gate codes, site notes and what's on the truck, with photos and sign-off on delivery.
Pick lists & scanning
Pick lists per job with barcode or QR scanning so nothing leaves the yard short.
Return & damage checks
Items checked back in with condition photos, damage logged and charges raised against the job.
Stock & repair tracking
Every item tracked per job, a repair queue, write-offs and utilisation reports.
Marquee site checklists
Ground, access, power, pegging or weights and site visits captured before anyone rolls out the canvas.
Crew rosters & run sheets
Setup and pack-down crews rostered per job, with layouts and run sheets on their phones.
Customer portal
Customers see their booking, pay balances, update guest numbers and sign hire terms online.
A website that books
Hand-built, quick on mobile, with the live catalogue and quotes built in, made to rank for 'event hire near me'.
03The systems
The big ones
Your whole hire business, on one system.
These are the systems event hire companies ask us about most. Each one works on its own and they get properly clever when they're joined up.
Catalogue & availability
Customers see it, check it's free and add it to a quote.
Your whole range online with proper photos, sizes and prices. Customers pick their event dates and only see what's actually free, because the catalogue knows what's out, what's coming back and what's in for repair.
- Photos, dimensions and specs per item
- Live availability by event date
- Turnaround and cleaning buffers
- Items in repair hidden automatically
- Packages and marquee kits
- Related items like linen with tables
- Seasonal and peak pricing
- Edit once and the website follows
- Built to rank for local searches
Quotes & payments
Quotes in minutes. Deposits that reserve the stock.
Simple hires quote themselves online with delivery and setup priced by zone. Bigger events get built fast by your team, then accepted, paid and locked in without a single bank transfer to chase.
- Instant online quotes
- Staff quote builder for big events
- Delivery zones priced automatically
- Setup and pack-down options
- Online quote acceptance and terms
- Deposits reserve the stock
- Balance reminders by email and SMS
- Bonds taken and released
- Invoices into Xero or MYOB
Delivery & crew
Every truck, driver and crew member on the same page.
Drop-offs and pickups planned on one schedule, grouped by area so the trucks aren't zigzagging across the Coast. Drivers and setup crew get the address, site notes, layout and load list on their phones.
- Delivery and pickup calendar
- Runs grouped by area
- Driver app with addresses and gate codes
- Site notes and marquee checklists
- Floor plans and layouts per job
- Crew rosters and run sheets
- Photo proof of delivery
- Customer SMS when the truck's on the way
Yard & returns
Nothing leaves short. Nothing comes back unchecked.
Every job gets a pick list on a tablet in the yard. Items are scanned onto the truck and back off it, with condition photos so damage is a record rather than an argument.
- Pick lists per job
- Barcode or QR scanning
- Load lists per truck
- Condition photos out and back
- Damage logged against the job
- Charges added to the invoice or bond
- Missing items flagged straight away
- Cleaning and laundry queue
Stock & repairs
Know what you own and what it earns.
Every chair, marquee panel and festoon string tracked through its life. Broken gear goes into a repair queue instead of a corner and the reports show what to buy more of before next wedding season.
- Stock tracked per item and per job
- Repair queue with status
- Write-offs and retired stock
- Utilisation per item
- Revenue per item and category
- Low stock alerts for peak dates
- Purchase planning for next season
04How it changes
Before and after
A wedding weekend, wolloped.
Here's how one wedding booking could change. Every hire business is different, so we map yours first.
Before
- The bride emails asking if you've got 120 crossback chairs
- Check the spreadsheet then walk the yard to be sure
- Build a quote in Word and send it two days later
- Chase the deposit by text
- Friday load-out from a handwritten list
- Saturday morning the chairs are double booked
After
- She picks chairs, an arbour and festoons online
- Live availability shows 140 free that weekend
- An instant quote with delivery and setup priced in
- Deposit paid online and the stock is reserved
- Pick list on a tablet with every item scanned onto the truck
- Monday returns checked, photographed and back on the shelf
05Services
Everything under one roof
Software, websites and systems for event hire companies.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for event hire companies
Built around how your event hire business actually runs: online hire catalogue, live date availability and the admin in between, in one system you own.
Websites for event hire companies
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Event hire business system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for event hire companies
Instant online quotes and staff quote builder: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Current RMS, Booqable and HireHop so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your event hire business, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside hire platforms you're happy with or replace the ones holding you back.
- Current RMS
- Booqable
- HireHop
- Rentman
- Xero
- MYOB
- QuickBooks
- Stripe
- Square
- Shopify
- WooCommerce
- Google Calendar
- Google Maps
- Google Business Profile
- Mailchimp
- Twilio SMS
- Deputy
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your event hire business: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We spend time in the office, the yard and on a delivery run, then work out what's actually slowing you down.
- 02
Archi-tech
We plan it before writing code: your catalogue, stock, quotes, deliveries, crew, payments, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the most painful bit first, so you get a win before wedding season.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
08Questions
FAQ
Things event hire companies ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can customers see which items are free on their date?
Yes. They choose their event dates and the catalogue shows what's available, allowing for gear that's out on hire, being cleaned or in for repair.
Can it stop us double booking stock?
Yes. Stock is reserved when a quote is accepted or a deposit is paid, with turnaround buffers so gear has time to come back and be cleaned before it goes out again.
Can it handle marquees with site visits and setup?
Yes. Marquee bookings can capture ground type, access, power and pegging or weights, book a site visit and roster the build crew with the layout on their phones.
Can drivers and crew use it on their phones?
Yes. Drivers see their runs, addresses, site notes and load lists. Crew see their jobs, times and run sheets. Delivery photos and sign-offs go straight back to the office.
We already use Current RMS or Booqable. Do we have to switch?
No. If your hire platform is doing its job we build around it, adding the website, catalogue, delivery or crew pieces it doesn't do well. If it's holding you back we'll show you what replacing it would involve before anything changes.
How do damage charges and bonds work?
Items are photographed going out and coming back. Damage is logged against the job and can be added to the invoice or taken from the bond, with the customer seeing the photos.
How much does an event hire system cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller jobs like an online catalogue with availability can be quick. Bigger systems are planned in stages so you get the first win early, ideally before peak season.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most event hire companies we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got an event hire business problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.