Package quotes
Instant pricing.
Event venue function packages, run sheets & deposits
Event venues: enquiry to event day in one system. Packages, run sheets and deposits.
Enquiries by email, packages in PDFs and run sheets rebuilt for every event. We build event management systems for venues.
Looking for event venue booking software?
Venues turn enquiries into events through packages, menus, numbers and payments. We build systems that carry it all.
Wollopit builds booking systems, ticketing, enquiry flows and websites for event venues around how your gigs and events actually run. We connect the tools you already use, cut out fees you don't need to pay and look after the lot on our own servers, so you can get back to putting on a show.
01The problems
What we hear from event venues
Does your event venue have these problems? Here's how we'd fix them.
Most event venues we talk to are running enquiries through DMs, deposits through bank transfers and the calendar through memory.
- The problemEnquiries by emailSlow replies.How we fix itInstant package quotes.
- The problemPDF packagesHard to compare.How we fix itPackages online.
- The problemAvailabilityDiary checks.How we fix itLive date availability.
- The problemRun sheetsRebuilt each time.How we fix itGenerated run sheets.
- The problemPaymentsDeposits chased.How we fix itPayment schedules.
- The problemClient changesEmails.How we fix itClient portal.
02What we build
Solutions
What we build for event venues. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Date availability
Live.
Run sheets
Generated for staff.
Payment schedules
Automatic.
Client portal
Changes and documents.
Supplier lists
Preferred suppliers.
03How it changes
Before and after
A corporate event, wolloped.
Here's how a typical day could change. Every business is different, so we map yours first.
Before
- Email enquiry
- PDF package
- Run sheet typed
- Deposit chased
After
- Quote online
- Date held
- Run sheet generated
- Deposit paid
04Services
Everything under one roof
Software, websites and systems for event venues.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for event venues
Built around how your event venue actually runs: package quotes, date availability and the admin in between, in one system you own.
Websites for event venues
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Event venue system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for event venues
Run sheets and payment schedules: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Eventbrite, Humanitix and Stripe so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your event venue, looked after by the people who built it.
05Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside the ones you're happy with or replace the ones holding you back.
- Eventbrite
- Humanitix
- Stripe
- Square
- Xero
- Mailchimp
- Google Calendar
- Spotify
- YouTube
- Twilio SMS
06How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your event venue: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We spend time with the people doing the work, see where the hours go and work out what's actually slowing you down.
- 02
Archi-tech
We plan it before writing code: your data, customers, payments, the tools you keep, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the most painful bit first, so you get a win quickly.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
07Questions
FAQ
Things event venues ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can clients make changes themselves?
Yes, within cut-offs. Numbers, menus and timings can be updated in their portal.
How much does it cost?
It depends on what you need, so we quote up front once we understand your event venue. No surprise invoices, no lock-in and you own what we build.
Can clients book and pay a deposit online?
Yes. Availability, packages, deposits, contracts and balance reminders can all run online without the back and forth.
Can it stop double bookings?
Yes. One live calendar covers every booking, every staff member and every piece of gear, so the same date can't be sold twice.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most event venues we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got an event venue problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.