Online booking by date
Customers pick a date, see what's actually free and book a castle with a delivery and pickup slot in a few taps.
Jumping castle hire booking software & delivery runs
Jumping castle hire: booked online, set up on time. More bounce, less admin.
The same castle gets booked for two parties, Saturday's run gets planned on the kitchen bench at 11pm and the safety checks live on a clipboard in the ute. Then the forecast turns and you spend Friday night ringing every mum on the list. We build booking, delivery and safety systems for jumping castle hire businesses that all talk to each other, then we host them and look after them.
Looking for jumping castle hire software that handles bookings, runs and safety?
Jumping castle hire looks simple from the outside. It isn't. Every castle can only be in one backyard at a time, every booking needs a delivery slot and a pickup slot, every setup needs pegs or sandbags, a power point and a safety check. Then there's the add-ons, the deposits, the school fete that needs a purchase order and the weather that can wipe out a whole weekend. Most operators juggle it with a booking plugin, a paper diary, a group chat and a lot of phone calls.
Wollopit builds custom jumping castle hire software around how your business actually runs. Customers see real availability and pay a deposit online. Bookings drop straight onto a run sheet for the driver with addresses, access notes and setup times. Safety checks get done on a phone with photos and a time stamp. When the wind picks up, one button sends every affected customer a rebooking link. We connect the tools you already like, replace the ones holding you back and look after the lot on our own servers.
01The problems
What we hear from jumping castle hire businesses
Does your jumping castle hire business have these problems? Here's how we'd fix them.
Most castle hire operators we talk to are great with kids and a sledgehammer. The admin is what keeps them up past midnight on a Friday.
- The problemThe same castle booked twiceA booking comes in by Facebook message while another comes through the website. Saturday morning you've got one Unicorn Castle and two birthday girls.How we fix itInventory-aware booking. Each castle, slide and machine has its own calendar and the website only shows what's genuinely free.
- The problemRuns planned the night beforeSix drops across four suburbs, sorted on a notepad at 11pm. The ute zigzags all morning and someone's party starts without a castle.How we fix itDelivery and pickup runs built from the day's bookings, ordered by area and setup time, sent to the driver's phone.
- The problemSafety checks on a clipboardThe check sheet gets filled in, then lost in the ute. If anyone ever asks, proving the castle was pegged properly is guesswork.How we fix itDigital setup checklists per hire: anchoring, blower, ground surface and handover, with photos, time stamp and the customer's sign-off.
- The problemRain and wind wipe out a weekendThe forecast turns on Thursday and you spend Friday night ringing twenty families one by one.How we fix itWet weather and wind policies built in. Pick the affected date and every customer gets a rebook or credit link by SMS and email.
- The problemNo-shows and late cancellationsA castle sits in the shed on a peak Saturday because someone changed their mind and never paid a cent.How we fix itDeposits or full payment at booking, with your cancellation terms agreed at checkout and balances charged automatically.
- The problemNobody knows if it'll fitYou turn up and the side gate is 70cm wide, the yard slopes or the nearest power point is 40 metres away.How we fix itBooking questions for access, surface, slope and power, plus a photo upload, so the driver knows before they leave the depot.
- The problemAdd-ons never get offeredCustomers book a castle and nobody mentions the popcorn machine, the extra tables or the overnight rate.How we fix itBundles and add-ons at checkout: party packs, machines, tables, chairs, generators and attendants priced in one go.
- The problemDelivery fees are a guessEvery quote means checking a map and making up a travel fee on the spot.How we fix itDelivery zones by suburb or postcode with set fees, minimum orders and out-of-area quotes handled automatically.
- The problemSchools and councils want paperworkFetes and community days need quotes, purchase orders, insurance certificates and invoices with an ABN on the right line.How we fix itA quotes flow for schools, councils and businesses with your insurance and safety docs attached and invoices sent to Xero or MYOB.
- The problemCleaning and repairs fall through the cracksA castle comes back muddy or with a small tear and goes straight out again next morning.How we fix itReturn checks that flag cleaning, drying or repairs and block the unit from booking until it's signed off.
02What we build
Solutions
What we build for jumping castle hire businesses. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Inventory calendar
Every castle, slide, obstacle course and machine with its own availability, buffer times and overnight options.
Delivery & pickup runs
Daily run sheets built from bookings, ordered by area and time, with maps and access notes on the driver's phone.
Setup safety checklists
Anchoring, blower, surface and handover checks per hire with photos, time stamps and customer sign-off.
Deposits & payments
Deposits or full payment online, automatic balance charges and refunds or credits handled in one place.
Weather rebooking
Pick a date, see every affected booking and send rebook or credit links by SMS and email in one go.
Bundles & add-ons
Party packs, popcorn and fairy floss machines, tables, chairs, generators and attendants offered at checkout.
Delivery zones & fees
Suburb or postcode zones with set fees, minimum orders and out-of-area requests sent to you for a quote.
School & council quotes
Quotes, purchase orders, insurance certificates and invoices for fetes, community days and corporate events.
Cleaning & maintenance log
Return checks, cleaning and drying status, repair notes and inspection due dates for every unit.
Customer reminders
Booking confirmations, the night-before SMS with setup tips and a review request once the castle's packed up.
A website that books
Hand-built, quick on mobile, with real castle photos, sizes and live availability, built to rank for 'jumping castle hire near me'.
03The systems
The big ones
Your whole hire business, on one system.
These are the systems castle hire operators ask us about most. Each one works on its own and they get properly clever when they're joined up.
Booking & availability
One castle, one party. Never two.
Every unit gets its own calendar so the website only offers what's genuinely free on that date. Customers choose their castle, add-ons and time slot, answer a few setup questions and pay a deposit before they close the tab.
- Live availability by date
- Separate calendars per unit
- Delivery and pickup time slots
- Overnight and weekend rates
- Buffer time for cleaning and travel
- Setup questions: access, surface, power
- Photo upload of the yard
- Phone and Facebook bookings entered in the same place
- Blocked dates for repairs or holidays
Delivery runs
The run sheet writes itself.
Each day's drops and pickups turn into a run in a sensible order, with addresses, setup times, access notes and the gear to load. Drivers see it on their phone and you see where every booking is up to.
- Runs built from the day's bookings
- Drops and pickups in one run
- Ordered by area and setup time
- Load list for the trailer
- Access notes and yard photos
- Tap to open in Google Maps
- On the way SMS to customers
- Multiple drivers and vehicles
- Delivered and collected status live
Safety & compliance
Every setup checked, logged and provable.
Drivers tick through your setup checklist on their phone at every job, with photos of the anchoring and a sign-off from the customer. Every unit keeps its own history of inspections, repairs and cleaning so the paperwork is there whenever you need it.
- Setup checklist per hire
- Anchoring and surface photos
- Blower and power checks
- Customer handover and sign-off
- Time and location stamped
- Unit inspection due dates
- Repair and incident notes
- Cleaning and drying status
- Insurance and safety docs on file
Payments & weather
Deposits in, rain dealt with in one tap.
Deposits or full payments come in at booking, balances charge themselves and refunds or credits sit in the same place. When the forecast turns, pick the date and every affected family gets a rebook link instead of a phone call.
- Deposits or full payment online
- Automatic balance charges
- Cancellation terms agreed at checkout
- Wet weather and wind policies
- Bulk rebook or credit by date
- SMS and email notices
- Credits held against the customer
- Invoices to Xero or MYOB
- School and council invoicing
04How it changes
Before and after
A school holidays Saturday, wolloped.
Here's how a busy Saturday could change. Every hire business is different, so we map yours first.
Before
- Two parties booked for the same castle
- Run planned on a notepad at midnight
- Driver finds a narrow gate and no power point
- Safety check scribbled on paper in the ute
- Forecast turns and the phone calls start
- Chasing balances by text on Monday
After
- Second booking blocked before it happened
- Run sheet already on the driver's phone
- Gate width and power noted at booking
- Checklist logged with photos and sign-off
- Rebook links sent to every affected family
- Balances charged on their own
05Services
Everything under one roof
Software, websites and systems for jumping castle hire businesses.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for jumping castle hire businesses
Built around how your jumping castle hire business actually runs: online booking by date, inventory calendar and the admin in between, in one system you own.
Websites for jumping castle hire businesses
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Jumping castle hire business system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for jumping castle hire businesses
Delivery & pickup runs and setup safety checklists: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Booqable, Inflatable Office and Stripe so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your jumping castle hire business, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside hire platforms you're happy with or replace the ones holding you back.
- Booqable
- Inflatable Office
- Stripe
- Square
- Afterpay
- Xero
- MYOB
- QuickBooks
- Google Calendar
- Google Maps
- Google Business Profile
- Mailchimp
- Twilio SMS
- WooCommerce
- Shopify
- Circuit Route Planner
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your jumping castle hire business: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We ride along on a Saturday run and sit with you over the booking diary, then work out what's actually costing you time and money.
- 02
Archi-tech
We plan it before writing code: your units, add-ons, delivery zones, runs, safety checks, payments, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually bookings and availability first, so you get a win before the next school holidays.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
08Questions
FAQ
Things jumping castle hire businesses ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can we hire out other party gear in the same system?
Yes. Slides, obstacle courses, popcorn and fairy floss machines, tables, chairs and generators can all be added as inventory with their own availability and pricing.
Can it stop a castle being booked twice?
Yes. Every unit has its own calendar with buffer time for travel and cleaning. Bookings from the website, phone and Facebook all land in the same place so a taken castle simply isn't offered.
How does wet weather rebooking work?
You set your weather policy once. When the forecast turns you pick the date and the system sends every affected customer a link to rebook or take a credit, then updates the calendar and runs as they reply.
Can our drivers do safety checks on their phones?
Yes. Your own setup checklist opens for each job with spots for photos and a customer sign-off. Everything is time stamped and saved against the booking and the unit.
We already use Booqable or Inflatable Office. Do we have to switch?
No. If your current platform is doing its job we build around it, adding the runs, checklists, weather tools or website it's missing. If it's holding you back we'll show you what replacing it would involve before anything changes.
How much does a castle hire system cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller jobs like online booking with deposits can be quick. Bigger systems are planned in stages so you get the first win early instead of waiting for everything at once.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most jumping castle hire businesses we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a jumping castle hire business problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.