Quote builder
Packages, per-guest and per-table pricing, install pieces and delivery by distance, costed in minutes.
Event florist software: quotes, proposals & deposits
Event florists: quotes by guest count, styled by mood board. More flowers, less admin.
Quotes live in a spreadsheet, inspiration arrives as twelve Pinterest links, the proposal is a PDF that's out of date by Tuesday and deposits get chased by text. We build quoting, proposal, ordering and event day systems for event florists that all talk to each other. Then we host them and look after them.
Looking for event florist software that quotes, proposes and orders stems?
An event florist quote is never just one number. It's guest count times tables, plus a bridal bouquet, five bridesmaids, a hanging installation, an arbour and buttonholes for a groom who keeps adding mates. Then the couple changes the palette, the venue moves the ceremony indoors and final numbers land four days out. Most florists run all of it through a spreadsheet, a Canva proposal, a Pinterest board and a very long email thread.
Wollopit builds custom software for event florists around how your studio actually works. Quote by guest count and style in minutes. Send an online proposal the client can tweak and approve. Take the deposit on the spot. Once it's locked in, your recipes turn into a stem order for the wholesaler and a bump-in run sheet for the crew. We connect the tools you already like, replace the ones holding you back and look after it all on our own servers.
01The problems
What we hear from event florists
Does your event florist have these problems? Here's how we'd fix them.
Most event florists we talk to are brilliant designers running the business side on spreadsheets, screenshots and late nights. It holds together until three weddings land on the same Saturday.
- The problemEvery quote starts from a blank spreadsheetGuest count, table count, centrepiece style and install pieces all costed by hand, so one enquiry eats a whole evening.How we fix itA quote builder loaded with your packages and per-table pricing. Enter guests and tables and the quote builds itself.
- The problemInspiration arrives in piecesPinterest boards, Instagram screenshots and a photo of their aunt's bouquet scattered across email, DMs and WhatsApp.How we fix itA mood board portal where clients upload images, pick a palette and tag what they love right next to their quote.
- The problemProposals take forever and go staleA gorgeous Canva PDF that's wrong the moment they ask for two more bridesmaids.How we fix itLive online proposals with photos and line items. Change something and the total updates for both of you.
- The problemCouples want to tweak everythingEndless emails asking what it costs to swap peonies for garden roses or drop the arbour.How we fix itClients add, remove and swap items in the proposal themselves and see the price change before they approve.
- The problemDeposits get chasedThe date is 'locked in' but no money has landed, so you're holding a Saturday for someone who might ghost.How we fix itApprove and pay the deposit online in one step. The date is only held once it's paid, with automatic reminders for the balance.
- The problemFinal numbers change lateThe guest count jumps by twenty a week out, after the stems are already ordered.How we fix itClear cut-off dates in the client portal, reminders before they hit and late changes priced automatically.
- The problemOut of season expectationsPeonies in March and ranunculus in January because that's what was on Pinterest.How we fix itA seasonal guide built into the mood board that flags what won't be around on their date and suggests what will.
- The problemStem counts on the back of an envelopeWorking out how many stems of each variety across forty centrepieces, then emailing the wholesaler and hoping nothing's missing.How we fix itRecipes per arrangement that multiply into a stem order by variety, split by supplier with a waste allowance built in.
- The problemHire stock goes walkaboutVases, candelabras, arbours and plinths out at three venues and nobody's sure what came back.How we fix itHire items booked by date, pack lists per event and a quick check-back-in at bump-out.
- The problemBump-in runs on memoryVenue access times, the coordinator's number, install order and what goes where all live in one person's head.How we fix itA run sheet per event on every crew phone with timings, contacts, the load list and photos of the approved designs.
- The problemBig weekends collideTwo weddings and a corporate gala on the same Saturday, one van and not enough hands.How we fix itOne studio calendar showing every event, prep day, crew shift and van booking so clashes show up early.
02What we build
Solutions
What we build for event florists. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Enquiry form
Date, venue, guest count, style and budget captured up front, with your availability checked straight away.
Mood board portal
Clients upload inspiration, choose a palette and comment on images, all linked to their event.
Online proposals
Photo-led proposals with line items clients can adjust, approve and sign online.
Deposits & payment plans
A deposit to secure the date, balance instalments and automatic reminders through Stripe or Square.
Final numbers & cut-offs
Guest count and change deadlines with reminders, then locked edits and priced variations.
Seasonal flower guide
What's in season by month, with substitutes and availability notes shown to clients as they plan.
Recipes & stem orders
Recipes per arrangement roll up into stem counts by variety, split by wholesaler and ready to send.
Hire stock tracking
Vases, arbours, candelabras and plinths booked by date, packed per event and checked back in.
Event run sheets
Bump-in and bump-out timings, venue contacts, load lists and design photos on every crew phone.
Studio calendar & rosters
Every event, prep day, crew shift and van booking on one shared calendar.
Planner & venue portal
Wedding planners and venues send enquiries, see approved designs and check bump-in times.
Invoices to Xero or MYOB
Approved proposals become invoices with deposits and balances reconciled automatically.
A website that blooms
Hand-built, quick on mobile, with a portfolio by venue and style, built to rank for 'wedding florist near me'.
03The systems
The big ones
Your whole studio, on one system.
These are the systems event florists ask us about most. Each one works on its own and they get properly clever when they're joined up.
Event quoting
Guest count in. A costed quote out.
Your packages, per-table pricing and install pieces live in one builder. Enter guests, tables and style and the quote assembles itself with labour, delivery and hire included. Your margins stay consistent whether it's a 30-guest elopement or a 300-guest gala.
- Quote by guest count and table count
- Your packages as starting points
- Per-item and per-table pricing
- Install pieces and hanging designs
- Labour, delivery and bump-out costs
- Hire items added from your stock
- Minimum spends by date and season
- Margin check on every quote
- Past events saved as templates
Online proposals
Proposals they can tweak, approve and pay.
Send a photo-led proposal online instead of a PDF. Couples swap items, add a flower crown or drop the arbour and watch the total change. When they're happy they approve, sign and pay the deposit in one go.
- Photo-led proposals in your branding
- Clients add, remove and swap items
- Totals update as they go
- You choose which items they can change
- Online approval and e-signature
- Deposit paid on approval
- Balance instalments and reminders
- See when a proposal is opened
- Version history of every change
- Invoices pushed to Xero or MYOB
Mood boards
Pinterest chaos, turned into one board.
Clients upload inspiration, pick their palette and tag the arrangements they love, right next to their quote. A seasonal guide flags anything that won't be around on their date and suggests something that will.
- Image uploads from phone or desktop
- Palette picker with your colour names
- Love it or not for me tags
- Comments on each image
- Seasonal availability flags
- Suggested substitutes
- Linked to quote line items
- Shared with planners if they like
Stem ordering
Recipes in. Stem order out.
Build a recipe for each arrangement once. Confirmed events multiply it by quantity and roll every variety into one order per wholesaler with a waste allowance. When final numbers change the order changes with them.
- Recipes per arrangement
- Stem counts by variety
- Orders split by wholesaler
- Waste allowance you set
- Updates when numbers change
- Stem costs feed back into quotes
- Order cut-off reminders
- Short-stock substitutes noted
Bump-in & hire
Every bump-in on every phone.
A run sheet per event with venue access times, contacts, load list, install order and photos of the approved designs. Hire stock is booked by date so vases and arbours never double book. Everything gets checked back in at bump-out.
- Run sheet per event
- Venue access and contact details
- Load lists and install order
- Approved design photos on site
- Hire stock booked by date
- Double booking warnings
- Check-back-in at bump-out
- Crew and van rostered per event
- SMS reminders to the crew
04How it changes
Before and after
A wedding proposal, wolloped.
Here's how a new wedding enquiry could change. Every studio is different, so we map yours first.
Before
- Enquiry lands in Instagram DMs at 10pm
- Copy last year's spreadsheet and recost every line
- Chase twelve Pinterest links across email and WhatsApp
- Build a PDF proposal in Canva
- Redo it twice when they add bridesmaids
- Text them three times about the deposit
After
- Enquiry form checks your date and captures the guest count
- The quote builds itself from your packages
- Inspiration uploaded straight to their mood board
- Online proposal sent the same day
- They tweak items and watch the total change
- Approved and deposit paid in one step
05Services
Everything under one roof
Software, websites and systems for event florists.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for event florists
Built around how your event florist actually runs: quote builder, enquiry form and the admin in between, in one system you own.
Websites for event florists
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Event florist system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for event florists
Mood board portal and online proposals: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Xero, MYOB and Stripe so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your event florist, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside florist platforms you're happy with or replace the ones holding you back.
- Xero
- MYOB
- Stripe
- Square
- Shopify
- Squarespace
- WordPress
- Details Flowers
- Curate
- HoneyBook
- Dubsado
- Google Calendar
- Google Drive
- Canva
- Mailchimp
- Twilio SMS
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your event florist: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We sit in on a consult, a prep day and a bump-in, then work out where your hours actually go.
- 02
Archi-tech
We plan it before writing code: your packages, recipes, proposals, payments, hire stock, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually quoting and proposals first, so you get a win before wedding season.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
08Questions
FAQ
Things event florists ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can couples adjust items in the proposal?
Yes. Couples can add, remove or swap items and see the total change. You decide what they can touch, so install pieces and minimum spends stay where you want them.
Can it quote by guest count and table count?
Yes. Enter guests and tables and the builder works out centrepieces, bud vases and runners from your own pricing. You can still adjust any line before it goes out.
Can confirmed events turn into a wholesaler order?
Yes. Each arrangement has a recipe, so confirmed events roll up into stem counts by variety and supplier. If final numbers change the order updates with them.
We already use Details Flowers or HoneyBook. Do we have to switch?
No. If a platform is doing its job we build around it and add the pieces it's missing, like guest count quoting, hire tracking or run sheets. If it's holding you back we'll show you what replacing it would involve before anything changes.
Can wedding planners and venues see the designs?
Yes. Planners and venues can have their own logins to send enquiries, view approved designs and check bump-in times without another email thread.
How much does an event florist system cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller jobs like a quote builder or enquiry form can be quick. Bigger systems are planned in stages so you get the first win early, ideally before your busy season kicks off.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most event florists we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got an event florist problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.