Draft review portal
Branded client logins with every cut versioned, streaming previews on any device and the latest always on top.
Videographer software: client portals, feedback & delivery
Videographers: feedback on the frame, not in an email. Shoot more, chase less.
Draft links go out by email. Feedback comes back as a wall of text about "the bit near the start". Three people at the client disagree and the final files sit on a transfer link that expired last Tuesday. We build client portals for videographers that handle drafts, timeline feedback, approvals, payments and delivery in one place. Then we host them and look after them.
Looking for video client feedback and delivery software?
A videography business is part creative studio, part production company and part file courier. The shoot is the fun bit. The rest is quoting, contracts, chasing deposits, juggling crew, exporting drafts, decoding feedback emails, counting revision rounds and making sure the client actually downloads the final files before the link dies. Most videographers run all that across email, a transfer service, a notes app and a spreadsheet.
Wollopit builds custom videography software around how you actually work. Clients get one branded portal where they watch the latest cut, drop comments on the exact frame and approve with a click. Final files unlock when the balance is paid and stay downloadable as long as you agree. Bookings, contracts, shoot plans and crew sit behind it. We connect the tools you already like and host the lot on our own servers, so you can get back to editing.
01The problems
What we hear from videographers
Does your videography business have these problems? Here's how we'd fix them.
Most videographers we talk to shoot and cut beautifully, then lose whole afternoons to email threads, version names and payment chasing. It holds together until three projects land in the same week.
- The problemDraft versions get mixed upBrand_Video_V3_FINAL_v2.mp4 goes out and the client reviews the old cut anyway.How we fix itEvery draft is versioned in one portal. Older cuts are clearly marked and the client always opens the latest.
- The problemFeedback with vague timestamps"Around the drone shot, maybe a minute in?" Then you scrub the timeline hunting for it.How we fix itClients pause and comment on the exact frame. Timecodes are attached and notes can come into your edit as markers.
- The problemToo many cooksThe marketing manager wants one thing, the CEO wants another and both send separate emails.How we fix itMultiple reviewers comment in one thread with one nominated approver. Conflicting notes are flagged before you start cutting.
- The problemRevision rounds blow outTwo rounds were included. You're on round five and nobody mentioned it.How we fix itThe portal counts rounds against the package. Extra rounds are quoted and accepted before you open the project.
- The problemApprovals are unclearSign-off comes as "yeah looks good" in a text you can't find later.How we fix itA proper approve button with name, date and version recorded. No arguments about what was signed off.
- The problemTransfer links expireThe client comes back six months later wanting the files and the link is long gone.How we fix itA delivery library per client with every deliverable and format, kept live for as long as you agree.
- The problemFinal balance chasedFiles delivered, invoice sent and you're still waiting a month later.How we fix itWatermarked previews until the balance is paid online. Then the full-res downloads unlock on their own.
- The problemEnquiries and bookings by emailDate checks, quotes, contracts and deposits bounce around five emails and a DM.How we fix itAn enquiry form that checks your availability, builds a quote and sends the contract and deposit link in one go.
- The problemShoot day lives in your notes appRun sheets, shot lists, locations, contacts and crew call times scattered across apps and texts.How we fix itA shoot planner with run sheets, shot lists and call sheets sent to crew and client automatically.
- The problemWhich drive has that footage?Raw footage across a pile of SSDs and nobody's sure what's backed up.How we fix itA footage register: which drive, which project, backup status and when it's safe to archive.
02What we build
Solutions
What we build for videographers. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Frame-accurate comments
Clients comment on the exact frame or draw on it. Notes export as markers for Premiere Pro or DaVinci Resolve.
Reviewers & approvals
Multiple reviewers per client, one approver, threaded replies and a recorded sign-off for every version.
Revision round tracker
Rounds counted against the package with extra rounds quoted and accepted in the portal.
Delivery library
Final files in every format: 16:9 master, vertical socials, cutdowns, stills and raw footage if sold.
Pay to download
Watermarked previews until the balance clears through Stripe. Then downloads unlock automatically.
Enquiries & quotes
An enquiry form with live availability, package builder, add-ons and quotes the client can accept online.
Contracts & deposits
Contracts signed online with the deposit taken in the same step and the date locked in your calendar.
Shoot planner & call sheets
Run sheets, shot lists, locations, contacts and call times sent to crew and client before the day.
Crew bookings
Second shooters, editors and drone operators booked by availability, with call sheets and invoices tracked.
Project tracker
Every job from booked to shot, in edit, in review and delivered, so you know what's due this week.
Footage & drive register
Which drive holds what, backup status, retention dates and archive reminders.
A website with your reel
Hand-built, quick on mobile, with your showreel and packages, built to rank for 'videographer near me'.
03The systems
The big ones
Your whole videography business, on one system.
These are the systems videographers ask us about most. Each one works on its own and they get properly clever when they're joined up.
Draft review & feedback
Feedback on the frame. Not in an email.
Upload a cut and the client gets a link to their own branded portal. They watch, pause and comment right on the frame. You get clean notes with timecodes instead of a guessing game.
- Versioned drafts with the latest on top
- Comments pinned to the exact frame
- Draw on the frame to point things out
- Threaded replies and resolved notes
- Markers export for Premiere Pro and Resolve
- Multiple reviewers with one approver
- Approve button with name and date
- Revision rounds counted per package
- Compare two versions side by side
- Email and SMS alerts for new cuts
Delivery & payments
Balance paid. Files unlocked.
Final deliverables sit in a library the client can come back to whenever they need. Until the balance clears they see watermarked previews. Once it's paid the full-res files unlock on their own.
- Delivery library per client
- Masters, vertical socials and cutdowns
- Watermarked previews before payment
- Online balance payments through Stripe
- Downloads unlock when paid
- Download tracking per file
- Links that don't expire on you
- Retention period you choose
- Extra edits and add-ons sold in the portal
- Invoices synced to Xero
Bookings & contracts
From enquiry to locked-in date in one go.
Enquiries check your real availability, pick a package and get a quote they can accept online. The contract gets signed and the deposit taken in the same step. The date lands in your calendar without you lifting a finger.
- Enquiry form on your website
- Live availability from your calendar
- Packages and add-ons builder
- Quotes accepted online
- Contracts signed online
- Deposits and payment plans
- Automatic balance reminders
- Date holds that expire on their own
- Questionnaires before the shoot
- Synced with Google Calendar
Shoot planning & projects
Shoot day sorted. Edit queue under control.
Run sheets, shot lists and call sheets built from the booking and sent to crew and client. Every project then moves through a tracker so you know what's in edit, what's in review and what's due. A footage register keeps tabs on which drive holds what.
- Run sheets and shot lists
- Call sheets sent to crew and client
- Locations with maps and parking notes
- Crew availability and bookings
- Freelancer invoices tracked
- Project stages from booked to delivered
- Due dates and edit queue
- Footage register by drive
- Backup status and archive reminders
- Gear checklists per shoot
04How it changes
Before and after
A brand video revision, wolloped.
Here's how a round of client revisions could change. Every videography business is different, so we map yours first.
Before
- Export V2 and upload it to a transfer service
- Email the link and wait
- Get a long email about "the bit near the start"
- Marketing and the CEO send different notes
- Approval arrives as "all good" in a text
- The transfer link expires before they download
After
- Upload V2 and the client gets a notification
- Comments land on the exact frame
- Notes come into your edit as markers
- One approver signs off with a click
- Balance paid online and files unlock
- Downloads stay live in their library
05Services
Everything under one roof
Software, websites and systems for videographers.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for videographers
Built around how your videography business actually runs: draft review portal, frame-accurate comments and the admin in between, in one system you own.
Websites for videographers
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Videography business system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for videographers
Reviewers & approvals and revision round tracker: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Frame.io, Vimeo and YouTube so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your videography business, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside review platforms you're happy with or replace the ones holding you back.
- Frame.io
- Vimeo
- YouTube
- Dropbox
- Google Drive
- WeTransfer
- Adobe Premiere Pro
- DaVinci Resolve
- Studio Ninja
- HoneyBook
- Dubsado
- Xero
- Stripe
- Square
- Google Calendar
- Mailchimp
- Twilio SMS
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your videography business: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We sit with you through a real project, from enquiry to final download, then work out where the hours are going.
- 02
Archi-tech
We plan it before writing code: your packages, revision rounds, reviewers, storage, payments, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the review portal first, so your next client project gets the win.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
08Questions
FAQ
Things videographers ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can several people from a client leave feedback?
Yes. Multiple reviewers can comment in the same thread with one person nominated to approve. That way you get one clear sign-off instead of five opinions.
Can client comments come into Premiere Pro or DaVinci Resolve?
Yes. Comments carry timecodes so they can be exported as markers for your edit. No more scrubbing around looking for "the bit near the start".
Can it handle big 4K files?
Yes. Clients watch streaming previews that play smoothly on a phone. The full-res masters are stored properly and download when they're released.
Can we hold files back until the balance is paid?
Yes. Clients see watermarked previews until the balance clears online. Then the downloads unlock automatically.
We already use Frame.io or Vimeo. Do we have to switch?
No. If a platform is doing its job we build around it and connect bookings, payments and delivery on top. If it's holding you back we'll show you what replacing it would involve before anything changes.
How much does a videography system cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller jobs like a review portal or booking form can be quick. Bigger systems are planned in stages so you get the first win early instead of waiting for everything at once.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most videographers we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a videography business problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.