Photo quote form
Customers upload tree photos, rough height, access and hazards, then you price from the desk.
Tree lopping software: quotes, permits & crew scheduling
Tree loppers: quote the tree, check the rules, book the crew. Drop more trees, less paperwork.
Every quote means a drive out to look at a tree. Clients have no idea if council will let them touch it. The chipper and the stump grinder get double booked and one storm turns your phone into a fire hose. We build quoting, permit, scheduling and safety systems for tree businesses that all talk to each other. Then we host them and look after them.
Looking for tree lopping software that quotes, checks permits and runs the crew?
No two tree jobs are the same. Height, spread, access, power lines, the neighbour's pool and how much green waste is coming out all change the price. Council rules change from one side of the street to the other, so half your enquiries start with 'do I need a permit?' Most tree businesses run it all on site visits, a notebook in the ute, a whiteboard in the shed and a phone that never stops.
Wollopit builds custom software for tree loppers around how your crew actually works. Customers send photos and measurements so plenty of jobs quote without a drive. Permit flags pop up based on the address. Crews, chippers, grinders and elevated work platforms (EWPs) book together, storm calls sort themselves by urgency and SWMS get signed on the phone. We connect the job and accounting tools you already use, replace the ones holding you back and look after the lot on our own servers.
01The problems
What we hear from tree loppers
Does your tree lopping business have these problems? Here's how we'd fix them.
Most tree businesses we talk to are flat out and good at the dangerous bit. It's the quoting, the phone and the paperwork that wear them down.
- The problemEvery quote needs a visitDriving across town to look at a palm that could have been priced from two photos eats half your day.How we fix itAn online quote form that collects photos, rough height, access and hazards so lots of jobs get priced without leaving the yard.
- The problemCouncil rules confuse clientsPeople don't know if their tree is protected, so they ring you, you ring council and the job stalls for a week.How we fix itPermit checks by council area built into the enquiry, flagging likely approvals and whether an arborist report might be needed.
- The problemPricing is all over the shopHeight, access, hazards, disposal and stump grinding mean every quote gets priced from memory and two guys quote the same job differently.How we fix itQuote templates that factor in height, access, hazards, climbing or EWP, waste and stumps so the price is consistent every time.
- The problemCrew and gear juggled by phoneThe chipper's booked twice, the stump grinder's on the wrong side of town and the EWP hire wasn't confirmed.How we fix itOne calendar for crews and equipment, so a job can't be booked without the gear and the right people to run it.
- The problemStorm call-outs flood inAfter a big blow you get hundreds of calls, texts and Facebook messages and the dangerous ones get lost in the pile.How we fix itA storm triage board that sorts requests by urgency, hazard and suburb, with SMS updates so callers know where they stand.
- The problemSafety paperwork on paperSWMS and risk assessments get filled in on the tailgate, go soggy in the ute and can't be found when someone asks.How we fix itDigital SWMS, site risk assessments and toolbox talks signed on the phone and stored against every job.
- The problemTurning up blindLocked gates, a dog in the yard, no access for the chipper and a client who isn't home.How we fix itPre-job checklists collect access, gate codes, pets, parking and power line details before the crew rolls out.
- The problemGreen waste and mulch piles upTip fees bite and you've got a yard full of mulch nobody's picking up.How we fix itA mulch drop list where locals sign up for free loads, sorted by suburb so the truck drops on the way home.
- The problemInvoices go out days lateThe job's done Tuesday, the invoice goes out Friday and the payment lands next month.How we fix itInvoices sent from the job when it's marked done, with card payments on site and everything flowing into Xero or MYOB.
- The problemTickets and insurance expire quietlyChainsaw, EWP, traffic control and first aid tickets lapse and nobody notices until a client asks for them.How we fix itA crew ticket and insurance register with expiry reminders and certificates ready to send to councils and property managers.
02What we build
Solutions
What we build for tree loppers. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Council permit checker
Likely permit and protected vegetation requirements flagged by address during the enquiry.
Job pricing templates
Height, access, hazards, climbing or EWP, disposal and stumps priced the same way every time.
Crew & equipment calendar
Crews, chippers, stump grinders, trucks and hired EWPs or cranes booked together.
Storm triage board
Emergency requests sorted by severity, hazard and suburb with automatic SMS updates.
Digital SWMS & risk forms
Site risk assessments, SWMS and toolbox talks signed on the phone, even without reception.
Job cards with photos
Before and after photos, notes, access details and sign-off on every job.
Arborist report ordering
Order or attach arborist reports when council needs one, linked to the quote.
Mulch drop list
Locals sign up for free mulch and drops get sorted by suburb for the truck.
Invoicing & on-site payments
Invoice when the job's done, take a card on site and sync it all to Xero or MYOB.
Crew tickets & insurance register
Licences, tickets and insurance certificates tracked with expiry reminders.
Review requests
A Google review request sent after the job with the before and after photos.
A website that drops trees
Hand-built, fast on phones, with the quote form and storm request built in, made to rank for 'tree lopping near me'.
03The systems
The big ones
Your whole tree business, on one system.
These are the systems tree businesses ask us about most. Each one works on its own and they get properly useful when they're joined up.
Site quotes
Price the tree without driving to it.
Customers send photos, rough measurements and the hazards you need to know about through a simple form on your website. You price it from the desk using your own templates and the quote goes out the same day. The tricky ones get flagged for a site visit instead of guessing.
- Photo upload from any phone
- Height, spread and trunk size prompts
- Access, gates and machine width
- Power lines, roofs and pools flagged
- Pricing templates for climb, EWP or crane
- Green waste and stump grinding add-ons
- Flag for site visit when it's tricky
- Quotes accepted and deposits paid online
- Follow-up reminders on unanswered quotes
Permit checks
Know if council cares before you quote.
The address goes in and the system flags whether the tree is likely covered by local vegetation rules, heritage overlays or a significant tree register. Clients get a clear note on what's needed and jobs that need an arborist report or approval are tracked until they're cleared.
- Permit flags by council area
- Protected vegetation and overlay checks
- Plain English notes for clients
- Arborist report request built in
- Application status tracked per job
- Approval documents stored on the job
- Job held until permits clear
- Rules kept up to date per council
Crew & gear scheduling
The right crew with the right gear, every time.
One calendar shows every crew, every chipper, every stump grinder and every hired EWP or crane. Book a job and the gear books with it, so nothing gets double booked and nobody turns up without the machine they need.
- Crews and equipment on one calendar
- Gear booked with the job
- EWP and crane hire tracked
- Weather days and reschedules
- Jobs grouped by suburb
- Job cards on crew phones
- Customer SMS when the crew's on the way
- Machine servicing and hours logged
Storm triage
After the storm, the worst jobs go first.
Storm requests come in through your website, SMS and phone and land on one board sorted by danger and suburb. Trees on houses and blocked driveways jump the queue and everyone else gets an honest update by text. Insurance-friendly photos and notes are captured as you go.
- One board for every storm request
- Sorted by hazard and urgency
- Grouped by suburb for runs
- Tree on house or car flagged first
- Automatic SMS acknowledgements
- ETA updates by text
- Photos and notes for insurance claims
- Turn into a normal job in one tap
Safety & compliance
SWMS signed before the saw starts.
Risk assessments, SWMS and toolbox talks get done on the phone at the job and signed by the whole crew. Tickets and insurance live in one register with reminders before they lapse, so you can answer any council or property manager in seconds.
- SWMS templates for tree work
- Site risk assessments on the phone
- Crew sign-off with names and times
- Works without reception, syncs later
- Toolbox talks and incident reports
- Ticket and licence register
- Insurance certificates on file
- Expiry reminders before they lapse
04How it changes
Before and after
Storm season, wolloped.
Here's how the morning after a big storm could change. Every tree business is different, so we map yours first.
Before
- Hundreds of calls, texts and Facebook messages
- Scribble addresses on the back of a docket
- Drive out to look at every job before quoting
- Ring council to check if the tree's protected
- Phone around to see who has the chipper
- Safety forms filled in on the tailgate
After
- Every request lands on one storm board
- Trees on houses sorted to the top automatically
- Photo quotes sent the same day
- Permit flags show up with the address
- Crews and gear booked together in one calendar
- SWMS signed on the phone before the saw starts
05Services
Everything under one roof
Software, websites and systems for tree loppers.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for tree loppers
Built around how your tree lopping business actually runs: photo quote form, council permit checker and the admin in between, in one system you own.
Websites for tree loppers
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Tree lopping business system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for tree loppers
Job pricing templates and crew & equipment calendar: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Xero, MYOB and QuickBooks so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your tree lopping business, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the job, accounting and messaging tools you rely on, work alongside the ones you're happy with or replace the ones holding you back.
- Xero
- MYOB
- QuickBooks
- ServiceM8
- Tradify
- Fergus
- simPRO
- AroFlo
- Jobber
- SafetyCulture
- Stripe
- Square
- Google Calendar
- Google Maps
- Twilio SMS
- Google Business Profile
- hipages
- Mailchimp
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your tree lopping business: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We ride along with a crew, sit in on the phones and work out where the quoting, booking and paperwork is costing you time.
- 02
Archi-tech
We plan it before writing code: your pricing, council areas, crews, gear, safety forms, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the most painful bit first, so you get a win before the next storm season.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
08Questions
FAQ
Things tree loppers ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can customers really get a quote from photos?
For lots of jobs, yes. Palms, small trees, hedges and stumps can usually be priced from good photos and a few answers. The form asks the right questions and anything tricky gets flagged for a site visit.
How does the permit checker work?
It looks at the address and flags whether the tree is likely covered by local council rules or overlays, then tells the client what's probably needed. It's a heads up, not legal advice, so final calls still sit with council.
Can it link to arborist reports?
Yes. Arborist reports can be attached to jobs or ordered as part of the quote when council needs one.
Will the safety forms work without phone reception?
Yes. We can build them to save on the phone and sync when the crew gets back into range.
We already use ServiceM8 or Tradify. Do we have to switch?
No. If your job management tool is doing its job, we build around it: the photo quotes, permit checks, storm board and website on top. If it's holding you back, we'll show you what replacing it would involve before anything changes.
How much does tree lopping software cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller jobs like a photo quote form or storm board can be quick. Bigger systems are planned in stages so you get the first win early instead of waiting for everything at once.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most tree loppers we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a tree lopping business problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.