Measure & quote app
Corner points, heights, diagonals and photos on site with a priced quote built from your rates.
Shade sail & awning software: quotes, jobs & installs
Shade sails & awnings: measured, made and fitted on schedule. More shade, less paperwork.
Measurements in a notebook, fabric samples in the post, production on a whiteboard and installs shuffled every time the wind picks up. We build shade and awning systems that quote on site, track every sail from the cutting table to final tension and keep clients in the loop. Then we host them and look after them.
Looking for shade sail and awning quoting software that runs the whole job?
A shade job moves through more hands than people think: the measure, the design, the quote, the fabric pick, the steel order, the galvaniser, the cutting table, the sewing machine, the footings and the install crew. Most shade and awning businesses hold that together with a notebook, a whiteboard, a few spreadsheets and a lot of phone calls. Clients want to see colours before they commit and they want to know when you're turning up.
Wollopit builds custom shade and awning software around how your business actually runs. Measure and quote on site in one visit. Let clients pick fabrics online and see their sail over a photo of their own yard. Track every job through the workshop, order steel and fittings on time and move installs when the weather turns without leaving anyone in the dark. We connect the tools you already like, replace the ones holding you back and look after the lot on our own servers.
01The problems
What we hear from shade sail and awning businesses
Does your shade and awning business have these problems? Here's how we'd fix them.
Most shade businesses we talk to do beautiful work and run the office on notebooks, whiteboards and memory. It works until a windy week hits and every install moves at once.
- The problemMeasurements lost in translationCorner points scribbled in a notebook, a 6 read as a 0 in the workshop and a sail that won't tension properly.How we fix itMeasure on a tablet with corner points, fixing heights and diagonals logged against the job and sent straight to the cutting table.
- The problemQuotes take a week to go outFabric, steel, footings and labour worked out at the kitchen table at night. By the time the quote lands they've signed with someone else.How we fix itQuote on site: pick the shape, fabric and posts and the price builds itself from your own rates. Send it before you've left the driveway.
- The problemFabric choices drag onSwatches get posted, the client shows the family, nobody can decide and the job sits in limbo for weeks.How we fix itAn online fabric and colour picker with your ranges, prices and lead times so clients choose and approve in one sitting.
- The problemClients can't picture itIt's hard to sell a hypar sail over the pool from a swatch and a hand sketch.How we fix itSail shapes and colours drawn over a photo of their own space so they can see exactly what they're paying for.
- The problemProduction on a whiteboardWhich sails are cut, which are sewn and which are waiting on hardware lives on a whiteboard only the workshop can see.How we fix itA production board per job from cutting to welding to finished, visible on any screen in the office or the ute.
- The problemSteel and fittings forgottenPosts still at the galvaniser, turnbuckles run out and install day arrives with half the kit.How we fix itMaterial lists built from the quote, with steel, fittings and fabric ordered, tracked and ticked off before the install is locked in.
- The problemInstalls reshuffled by the weatherWind and rain push installs back and clients only find out when nobody shows up.How we fix itInstall scheduling that moves jobs in a few taps and texts every affected client with the new day.
- The problemCertificates go missingEngineering, footing details and approvals end up in someone's inbox or a folder in the ute.How we fix itEngineering, footing inspections, approvals and warranties stored against each job with alerts when something's outstanding.
- The problemDeposits chased by phoneDeposits come in late, the fabric's already ordered and the balance gets forgotten after the install.How we fix itDeposit invoices on acceptance and the balance on completion, paid by card and synced to Xero or MYOB.
- The problemCommercial jobs get messyA school with eight sails, three variations and site induction rules lives across emails and a spreadsheet.How we fix itMulti-sail projects with stages, variations, site documents and progress claims all in one place.
- The problemRepairs and re-tensioning never offeredSails stretch, awning motors play up and storm season comes round with no reminder going out.How we fix itService reminders for re-tensioning, pre-storm checks, fabric replacement and awning servicing sent automatically.
02What we build
Solutions
What we build for shade sail and awning businesses. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Design mock-ups
Sail shapes, awnings and colours drawn over a photo of the client's own yard, pool or deck.
Fabric & colour selector
Your fabric ranges, colours, UV ratings and prices online so clients choose without the post.
Online quote acceptance
Clients approve the quote, pick options and pay a deposit by card in one go.
Workshop production board
Every job from cutting to sewing to welding to finished, on any screen.
Materials & ordering
Steel, fittings and fabric lists from the quote, with orders and galvanising tracked.
Install scheduling
Crews, footings and installs on one calendar that copes with weather changes.
Client updates by SMS
Measure confirmed, fabric ordered, install day moved and job done, sent automatically.
Job documents
Engineering, footing inspections, approvals, photos and warranties kept per job.
Commercial projects
Schools, childcare centres and councils with stages, variations and progress claims.
Service & re-tension reminders
Re-tensioning, pre-storm checks, awning servicing and fabric replacement offered on time.
A website that sells shade
Fast on phones, with a gallery, fabric picker and a quote request that drops straight into your system.
03The systems
The big ones
Your whole shade business, on one system.
These are the systems shade and awning businesses ask us about most. Each one works on its own and they get properly clever when they're joined up.
Design quoting
Measure it, design it and quote it in one visit.
Log the corner points, heights and diagonals on a tablet while you're standing in the yard. Pick the shape, fabric and posts and the quote prices itself from your own rates. The client sees a mock-up over a photo of their space before you've packed up the tape.
- Corner points, heights and diagonals
- Site photos attached to each sail
- Sail, awning and structure templates
- Pricing from your own rates
- Fabric, steel, footings and labour
- Mock-up over the client's photo
- Options and upgrades on one quote
- Send and sign from the driveway
- Measurements sent to the workshop
Fabric selections
Colours picked online. No more swatches in the post.
Your fabric ranges, colours and prices live online for clients to browse. They pick their favourite, see it on their mock-up and approve it with the quote. You get a clear record of what they chose so nobody argues about the shade of grey later.
- Your fabric ranges and colours
- UV block and waterproof ratings
- Prices and upgrade options
- Colours shown on their mock-up
- Approve fabric with the quote
- Lead times per colour
- Swatch requests when they insist
- Selection saved against the job
Production tracking
The workshop, off the whiteboard.
Every job shows up on a production board with its measurements, fabric and hardware list. Cutting, sewing, welding and galvanising are ticked off as they happen so the office knows what's ready without walking out the back.
- Production board on any screen
- Measurements sent from site
- Cutting and sewing stages
- Steel fabrication and galvanising
- Fittings and hardware checklists
- Materials ordered from the quote
- Ready-to-install alerts
- Workshop notes and photos per job
Install scheduling
Installs that move with the weather. Clients who know.
Installs, footings and crews on one calendar. When the wind picks up you shift the day in a few taps and every affected client gets a text with the new date. Crews see the job details, site photos and materials on their phones.
- Crew calendar for every install
- Footing and concrete days
- Move jobs in a few taps
- Automatic client texts
- Job details and photos on crew phones
- Materials checklist for the ute
- Completion photos and sign-off
- Balance invoice on completion
Aftercare & service
Sails that stay tight. Clients who come back.
Every install starts the clock on its warranty and service reminders. Re-tensioning, pre-storm checks, awning motor servicing and fabric replacement get offered at the right time. Engineering and warranties sit with the job when someone calls years later.
- Re-tensioning reminders
- Pre-storm check offers
- Awning motor and mechanism servicing
- Fabric replacement quotes
- Warranties stored per job
- Engineering and approvals on file
- Repair requests with photos
- Review requests after install
04How it changes
Before and after
A school shade project, wolloped.
Here's how a multi-sail school job could change. Every shade business is different, so we map yours first.
Before
- Eight sails measured into a notebook
- Quote built at night in a spreadsheet
- Swatches posted to the business manager
- Workshop status on a whiteboard out the back
- Install pushed by wind and nobody told
- Engineering certificates hunted down at handover
After
- Measurements logged on a tablet on site
- Quote priced and sent the same day
- Colours picked online over a photo of the playground
- Every sail tracked from cutting to finished
- Install moved and the school texted automatically
- Certificates and warranties handed over in one pack
05Services
Everything under one roof
Software, websites and systems for shade sail and awning businesses.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for shade sail and awning businesses
Built around how your shade and awning business actually runs: measure & quote app, design mock-ups and the admin in between, in one system you own.
Websites for shade sail and awning businesses
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Shade and awning business system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for shade sail and awning businesses
Fabric & colour selector and online quote acceptance: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Xero, MYOB and ServiceM8 so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your shade and awning business, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside job platforms you're happy with or replace the ones holding you back.
- Xero
- MYOB
- ServiceM8
- Tradify
- simPRO
- Fergus
- Stripe
- Square
- Google Calendar
- Google Maps
- Nearmap
- SketchUp
- AutoCAD
- Twilio SMS
- Google Business Profile
- Microsoft 365
- Dropbox
- hipages
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your shade and awning business: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We spend time on a measure, in the workshop and in the office, then work out where jobs are actually getting stuck.
- 02
Archi-tech
We plan it before writing code: your measurements, pricing, fabrics, workshop stages, installs, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually quoting first, so you get a win before the next busy season.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
08Questions
FAQ
Things shade sail and awning businesses ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can we show clients a mock-up of the sail?
Yes. We can add a simple design tool that shows sail shapes and colours over a photo of their space, right there on site.
Can the quote price itself from our own rates?
Yes. We set it up with your fabric, steel, footing, fitting and labour rates so the price builds as you measure and choose options. You can still adjust it before it goes out.
Will measurements go straight to the workshop?
Yes. Once the client accepts, the measurements, photos and fabric choice land on the production board so nobody retypes anything.
We already use ServiceM8 or Tradify. Do we have to switch?
No. If your job platform is doing its job we build around it, adding the quoting, fabric selections and production tracking it doesn't do well. If it's holding you back we'll show you what replacing it would involve before anything changes.
Can it handle big commercial jobs as well as backyard sails?
Yes. Multi-sail projects for schools, childcare centres and councils can have stages, variations, site documents and progress claims.
How much does a shade business system cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller pieces like on-site quoting or an install calendar can be quick. Bigger systems are planned in stages so you get the first win early instead of waiting for everything at once.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most shade sail and awning businesses we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a shade and awning business problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.