Assessment capture
Data recorded on site.
OT assessment reports & NDIS workflow software
Occupational therapists: assessments to reports in one flow. Less writing, more therapy.
Assessments on paper, reports written for hours and equipment quotes chased. We build assessment and reporting systems for OTs.
Looking for occupational therapy reporting software?
OT reports, especially for funding, take enormous time. We build workflows that capture assessments and turn them into structured reports.
Wollopit builds booking flows, secure intake forms, patient portals and websites for occupational therapists around how your practice actually runs. We connect the practice software you already use, replace the bits holding you back and look after the lot on our own Australian-managed servers, so your team can get back to patients.
01The problems
What we hear from occupational therapists
Does your occupational therapy practice have these problems? Here's how we'd fix them.
Most occupational therapists we talk to have great clinicians held back by phone tag, paper forms and a practice system nobody fully understands.
- The problemReports take hoursWriting up eats evenings.How we fix itReports drafted from assessment data.
- The problemAssessments on paperData is retyped.How we fix itAssessments on a tablet.
- The problemEquipment quotesSuppliers chased for quotes.How we fix itEquipment request tracking.
- The problemHome modificationsMeasurements and photos are scattered.How we fix itHome assessment records.
- The problemBookingsBooked by phone.How we fix itOnline booking.
- The problemFunding detailsDetails chased.How we fix itCaptured at intake.
02What we build
Solutions
What we build for occupational therapists. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Report drafting
Structured reports from assessments.
Equipment tracking
Quotes and approvals followed.
Home assessment records
Measurements and photos stored.
Online booking
Sessions booked.
Intake details
Funding info captured.
03How it changes
Before and after
A functional assessment, wolloped.
Here's how a typical day could change. Every business is different, so we map yours first.
Before
- Notes on paper
- Report written at night
- Quote chased
- Approval delayed
After
- Assessment on the tablet
- Report drafted
- Quote tracked
- Approval faster
04Services
Everything under one roof
Software, websites and systems for occupational therapists.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for occupational therapists
Built around how your occupational therapy practice actually runs: assessment capture, report drafting and the admin in between, in one system you own.
Websites for occupational therapists
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Occupational therapy practice system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for occupational therapists
Equipment tracking and home assessment records: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Cliniko, Halaxy and Nookal so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your occupational therapy practice, looked after by the people who built it.
05Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside the ones you're happy with or replace the ones holding you back.
- Cliniko
- Halaxy
- Nookal
- HotDoc
- Tyro
- Stripe
- Xero
- Microsoft 365
- Twilio SMS
- Google Business Profile
06How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your occupational therapy practice: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We spend time with the people doing the work, see where the hours go and work out what's actually slowing you down.
- 02
Archi-tech
We plan it before writing code: your data, customers, payments, the tools you keep, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the most painful bit first, so you get a win quickly.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
07Questions
FAQ
Things occupational therapists ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can report templates match funding body requirements?
Yes. We build templates around the headings and information your funding bodies expect.
How much does it cost?
It depends on what you need, so we quote up front once we understand your occupational therapy practice. No surprise invoices, no lock-in and you own what we build.
Do we have to change our practice management software?
No. We usually build around it: online booking, intake forms, reminders and the website, all connected to what you already use. If it's genuinely holding you back we'll talk options first.
How do you handle patient privacy?
Carefully. Forms and portals use encrypted connections, access is restricted to the people who need it and we follow the Australian Privacy Principles. Sensitive data is only collected where it's actually needed.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most occupational therapists we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got an occupational therapy practice problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.