Online booking
Appointments by practitioner and service.
Physio booking, exercise programs & claims software
Physios: keep patients booked through the whole plan. Bookings, programs and claims handled.
Patients who drop off halfway through treatment, exercise sheets printed and lost and paperwork for every claim. We build booking and patient systems for physio practices.
Looking for physiotherapy booking and patient program software?
Physio outcomes depend on patients finishing their plan and doing their exercises. We build systems that keep them booked in and give them programs on their phone.
Wollopit builds booking flows, secure intake forms, patient portals and websites for physios around how your practice actually runs. We connect the practice software you already use, replace the bits holding you back and look after the lot on our own Australian-managed servers, so your team can get back to patients.
01The problems
What we hear from physios
Does your physio practice have these problems? Here's how we'd fix them.
Most physios we talk to have great clinicians held back by phone tag, paper forms and a practice system nobody fully understands.
- The problemPatients drop offTreatment plans aren't completed.How we fix itPlan-based rebooking prompts.
- The problemExercise sheets lostPrinted programs disappear.How we fix itExercise programs on the patient's phone with videos.
- The problemClaim paperworkMedicare, health fund and compensable details are chased.How we fix itDetails captured at booking.
- The problemBookings by phoneReception juggles calls.How we fix itOnline booking by practitioner.
- The problemReports to referrersLetters take time.How we fix itReport templates from notes.
- The problemGroup classesClinical Pilates bookings are manual.How we fix itClass bookings with capacity.
02What we build
Solutions
What we build for physios. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Exercise programs
Home programs with videos.
Claim details
Health fund, Medicare and insurer details up front.
Plan reminders
Patients prompted to book the next session.
Referrer reports
Letters generated from templates.
Class bookings
Group sessions booked online.
03How it changes
Before and after
A treatment plan, wolloped.
Here's how a typical day could change. Every business is different, so we map yours first.
Before
- Patient leaves without booking
- Exercise sheet lost
- Claim details missing
- Patient drops off
After
- Next session prompted
- Program on their phone
- Details captured at booking
- Plan completed
04Services
Everything under one roof
Software, websites and systems for physios.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for physios
Built around how your physio practice actually runs: online booking, exercise programs and the admin in between, in one system you own.
Websites for physios
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Physio practice system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for physios
Claim details and plan reminders: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Cliniko, Halaxy and Nookal so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your physio practice, looked after by the people who built it.
05Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside the ones you're happy with or replace the ones holding you back.
- Cliniko
- Halaxy
- Nookal
- HotDoc
- Tyro
- Stripe
- Xero
- Microsoft 365
- Twilio SMS
- Google Business Profile
06How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your physio practice: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We spend time with the people doing the work, see where the hours go and work out what's actually slowing you down.
- 02
Archi-tech
We plan it before writing code: your data, customers, payments, the tools you keep, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the most painful bit first, so you get a win quickly.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
07Questions
FAQ
Things physios ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can it work with our practice software?
We connect with practice systems where they allow. Otherwise we work alongside them for bookings, programs and forms.
How much does it cost?
It depends on what you need, so we quote up front once we understand your physio practice. No surprise invoices, no lock-in and you own what we build.
Do we have to change our practice management software?
No. We usually build around it: online booking, intake forms, reminders and the website, all connected to what you already use. If it's genuinely holding you back we'll talk options first.
How do you handle patient privacy?
Carefully. Forms and portals use encrypted connections, access is restricted to the people who need it and we follow the Australian Privacy Principles. Sensitive data is only collected where it's actually needed.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most physios we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a physio practice problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.