Care plan booking
Book every visit in a plan in one go, by practitioner and frequency, with re-exams slotted in.
Chiropractic software: care plans, bookings & reminders
Chiropractors: keep patients on their care plan. Adjust more, chase less.
Care plans are written on paper. Patients get booked one visit at a time and reception spends half the day on the phone. We build care plan, booking, intake and reminder systems for chiropractic clinics that work alongside your practice software. Then we host them and look after them.
Looking for chiropractic software that keeps patients on their care plan?
A chiro clinic lives or dies on follow-through. The adjustment is the easy bit. Getting a patient from visit three to visit twelve is where it falls over. They feel a bit better, skip a week, forget to rebook and the plan quietly stops. Meanwhile reception is answering the phone, chasing health fund cards and handing out clipboards to new patients who turned up five minutes early to fill them in.
Wollopit builds custom chiropractic software around how your clinic actually runs. The whole plan gets booked at the start. Patients get reminders that sound like you. Intake forms and health fund details come in before the first visit. Lapsed patients get a friendly nudge back. We work alongside Cliniko, Nookal, Halaxy or whatever you already use and look after the lot on our own servers, so you can get back to the table.
01The problems
What we hear from chiropractors
Does your chiropractic clinic have these problems? Here's how we'd fix them.
Most clinics we talk to are great at the hands-on part and stretched thin everywhere else. You see the gaps as half-finished plans and an empty Thursday afternoon.
- The problemPatients drop off mid-planThey feel better after four visits, skip one and never rebook. The plan you wrote just stops.How we fix itBook the whole plan at the start. Reminders go out before each visit and you get an alert when someone falls off track.
- The problemPlans tracked on paperThe care plan lives in a file note or a printout. Nobody can see at a glance who's on visit 6 of 12.How we fix itA live care plan board showing every patient's progress, their next visit and when their re-exam is due.
- The problemReception stuck on the phoneHalf the day goes on bookings, reschedules and 'what time am I on Tuesday?'How we fix itOnline booking by practitioner and appointment type, plus self-service rescheduling within rules you set.
- The problemClipboards on arrivalNew patients fill in histories in the waiting room and someone types it all in later.How we fix itOnline intake forms sent at booking. History, consent and red flag questions land straight in the patient file.
- The problemHealth fund details chased at the deskCards forgotten, fund names wrong and claims held up while the patient digs through their wallet.How we fix itHealth fund details and Medicare referrals captured at booking and checked before they walk in.
- The problemRe-exams slip throughProgress reviews get forgotten and patients drift out of active care without a check-in.How we fix itRe-exams booked into the plan automatically. Outcome measures get recorded so you can see who's improving.
- The problemPast patients drift awayHundreds of people in your system haven't been in for six months and nobody's had time to reach out.How we fix itReactivation messages go to lapsed patients on a schedule, with a link to book straight back in.
- The problemNo-shows and late cancelsA gap in the book at 4pm that someone else would have happily taken.How we fix itSMS reminders with confirm and reschedule links. A waitlist fills the gaps and your cancellation policy actually gets applied.
- The problemWorkshops run by handSpinal health talks and posture workshops promoted with a poster and an RSVP list on the front desk.How we fix itOnline event bookings with reminders, attendee lists and a follow-up invite to book an initial consult.
- The problemHome exercises forgottenYou show them the stretches on the table. By the car park they've forgotten them.How we fix itExercise programs sent to the patient's phone after each visit with videos and gentle reminders.
- The problemNumbers you can't seePlan completion, retention and where new patients come from are a guess at the end of the month.How we fix itA clinic dashboard showing plan completion, visit averages, rebook rates and new patient sources.
02What we build
Solutions
What we build for chiropractors. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Care plan tracker
See who's on visit 4 of 12, who's overdue and who's due for a progress review.
Online booking
Appointments by practitioner, clinic and appointment type, synced with your practice software.
Self-service rescheduling
Patients move visits online within rules you set and the rest of their plan stays on track.
Online intake forms
Health history, consent and red flag screening before the first visit, straight into the file.
Health fund & referral capture
Fund names, member numbers and Medicare referrals on file before they arrive.
SMS & email reminders
Reminders that sound like your clinic, with confirm and reschedule links.
Waitlist & gap filling
Cancellations offered to waitlisted patients by SMS so the 4pm slot doesn't sit empty.
Reactivation campaigns
Lapsed patients invited back on a schedule with a link to book.
Workshops & events
Spinal health talks and posture workshops with online bookings and reminders.
Home exercise programs
Stretches and exercises sent to the patient's phone with videos and check-ins.
Clinic dashboard
Plan completion, rebook rates, visit averages and new patient sources in one view.
A website that books
Hand-built and quick on mobile. Online booking is built in and it's made to rank for 'chiropractor near me'.
03The systems
The big ones
Your whole clinic, on one system.
These are the systems chiropractors ask us about most. Each one works on its own and they get properly useful when they're joined up.
Care plans
Book the whole plan. Watch it get finished.
Set the plan once: visits, frequency and re-exam points. The system books every appointment around the patient's preferred times and reminds them before each one. Anyone who misses a visit gets flagged so reception can follow up the same day.
- Whole plans booked in one go
- Visit frequency that tapers over the plan
- Re-exams slotted in automatically
- Preferred days and times respected
- Missed visit alerts for reception
- Progress per patient at a glance
- Outcome measures at each review
- Plans adjusted without rebooking everything
- Synced with Cliniko, Nookal or Halaxy
- Plan summary sent to the patient
Bookings & reminders
A front desk that answers itself.
Patients book, confirm and reschedule online at any hour within rules you set. Reminders go out by SMS and email in your clinic's voice. Cancellations get offered to the waitlist before anyone notices the gap.
- Booking by practitioner and appointment type
- New patient and return visit rules
- Self-service rescheduling
- SMS and email reminders
- Confirm and reschedule links
- Waitlist that fills cancellations
- Cancellation policy applied fairly
- Book button on Google Business Profile
- Multiple clinics and practitioners
Intake & health funds
New patients arrive with the paperwork done.
Intake forms go out the moment someone books. Health history, consent, red flag screening and fund details land in the patient file before they walk in. The first visit starts on the table instead of the clipboard.
- Online health history forms
- Consent and privacy acknowledgements
- Red flag screening questions
- Health fund and member number capture
- Medicare referral uploads
- Unfinished forms chased by SMS
- Straight into the patient file
- Works on any phone
- Return patients update their details
Reactivation & workshops
Past patients back on the books.
Find everyone who hasn't been in for three, six or twelve months and send them a friendly nudge on a schedule. Workshops and spinal health talks get their own bookings. Home exercise programs keep you in the patient's day between visits.
- Lapsed patient lists by time since last visit
- Scheduled reactivation SMS and email
- One-tap link to rebook
- Check-in messages after a plan ends
- Workshop and event bookings
- Event reminders and attendee lists
- Home exercise programs with videos
- Exercise reminders on their phone
- Retention and rebook reports
04How it changes
Before and after
A 12-visit care plan, wolloped.
Here's how a new patient's care plan could change. Every clinic is different, so we map yours first.
Before
- Plan written on a printout after the report of findings
- Next visit booked at the desk, one at a time
- Patient forgets their Thursday appointment
- Reception rings to chase and gets voicemail
- The re-exam never gets booked
- Plan quietly abandoned at visit five
After
- Plan set up in the system in a minute
- All 12 visits booked around their preferred times
- SMS reminder the day before with a reschedule link
- Missed visit flagged and followed up the same day
- Re-exam already in the book
- Plan finished and progress on record
05Services
Everything under one roof
Software, websites and systems for chiropractors.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for chiropractors
Built around how your chiropractic clinic actually runs: care plan booking, care plan tracker and the admin in between, in one system you own.
Websites for chiropractors
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Chiropractic clinic system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for chiropractors
Online booking and self-service rescheduling: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Cliniko, Nookal and Halaxy so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your chiropractic clinic, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the practice software and payment tools you rely on. We work alongside the ones you're happy with and replace what's holding you back.
- Cliniko
- Nookal
- Halaxy
- Jane
- HotDoc
- HealthEngine
- HICAPS
- Tyro
- Stripe
- Medicare Online
- Xero
- MYOB
- Microsoft 365
- Google Workspace
- Twilio SMS
- Mailchimp
- Physitrack
- Google Business Profile
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your chiropractic clinic: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We spend time at your front desk and in the treatment rooms, then work out where patients and hours are slipping through.
- 02
Archi-tech
We plan it before writing code: your care plans, appointment types, forms, reminders, practice software links, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually care plan booking comes first, so you see plans getting finished sooner.
- 04
Look after
We host it, maintain it and keep it secure. When something needs changing you call the people who built it.
08Questions
FAQ
Things chiropractors ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can patients reschedule themselves?
Yes. Patients can move appointments online within rules you set, like how close to the visit they're allowed to change it. The rest of their plan stays intact.
Can it book a whole care plan in one go?
Yes. You set the visits, frequency and re-exam points. It books them around the patient's preferred days and times. You can adjust the plan later without starting over.
Do we have to switch from Cliniko, Nookal or Halaxy?
No. If your practice software is doing its job, we build around it and the patient file stays where it is. If something is holding you back, we'll show you what changing it would involve before anything moves.
Can reminders and reactivation messages sound like our clinic?
Yes. You write them in your own voice and choose when they go out. We help keep them clear and respectful so they read like a nudge from your own team.
Is patient information kept secure?
Yes. Health information is handled carefully, with access limited by role. Before we build anything we'll walk you through where data is stored and how it's protected.
How much does a chiropractic system cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller jobs like online intake forms or reminders can be quick. Bigger systems are planned in stages so you get the first win early instead of waiting for everything at once.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most chiropractors we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a chiropractic clinic problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.