Client program app
Exercises with videos and tracking.
Exercise physiology software: programs, portals & bookings
Exercise physiologists: programs clients actually follow. Programs, progress and billing together.
Exercise sheets that go missing, progress tracked in session notes and claims split across NDIS, Medicare and private funds. We build EP systems that keep clients on their program and the billing straight.
Looking for exercise physiology software or a client program portal?
Exercise physiologists juggle one-on-one sessions, group classes and home programs, often billed to different funders. We build systems that share programs with clients and keep every claim in the right place.
Wollopit builds booking flows, secure intake forms, patient portals and websites for exercise physiologists around how your practice actually runs. We connect the practice software you already use, replace the bits holding you back and look after the lot on our own Australian-managed servers, so your team can get back to patients.
01The problems
What we hear from exercise physiologists
Does your exercise physiology practice have these problems? Here's how we'd fix them.
Most exercise physiologists we talk to have great clinicians held back by phone tag, paper forms and a practice system nobody fully understands.
- The problemHome programs on paperClients lose their exercise sheets.How we fix itPrograms with videos on their phone.
- The problemProgress hard to showGains are buried in notes.How we fix itProgress charts for strength, mobility and goals.
- The problemFunders mixed upNDIS, Medicare and private claims are tracked separately.How we fix itBilling that knows each client's funder and rules.
- The problemGroup classes booked by phoneHydro and gym classes fill up by phone call.How we fix itOnline class booking with caps.
- The problemReports take hoursPlan reviews and GP letters are written from scratch.How we fix itReports built from session data in minutes.
- The problemClients drop offPeople stop coming and nobody notices.How we fix itAttendance alerts and check-in messages.
02What we build
Solutions
What we build for exercise physiologists. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Progress tracking
Charts that show real gains.
Funder-aware billing
NDIS, Medicare and private claims.
Class booking
Group and hydro sessions online.
Report builder
Plan reviews and letters from data.
Online booking
Assessments and sessions booked.
03How it changes
Before and after
An NDIS plan review, wolloped.
Here's how a typical day could change. Every business is different, so we map yours first.
Before
- Exercise sheet lost
- Progress in notes
- Report from scratch
- Class booked by phone
After
- Program on their phone
- Progress chart ready
- Report built from data
- Class booked online
04Services
Everything under one roof
Software, websites and systems for exercise physiologists.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for exercise physiologists
Built around how your exercise physiology practice actually runs: client program app, progress tracking and the admin in between, in one system you own.
Websites for exercise physiologists
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Exercise physiology practice system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for exercise physiologists
Funder-aware billing and class booking: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Cliniko, Halaxy and Nookal so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your exercise physiology practice, looked after by the people who built it.
05Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside the ones you're happy with or replace the ones holding you back.
- Cliniko
- Halaxy
- Nookal
- HotDoc
- Tyro
- Stripe
- Xero
- Microsoft 365
- Twilio SMS
- Google Business Profile
06How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your exercise physiology practice: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We spend time with the people doing the work, see where the hours go and work out what's actually slowing you down.
- 02
Archi-tech
We plan it before writing code: your data, customers, payments, the tools you keep, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the most painful bit first, so you get a win quickly.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
07Questions
FAQ
Things exercise physiologists ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can clients log their home exercises?
Yes. Clients tick off sessions in the app and you see adherence before the next appointment, so you know who's doing the work.
How much does it cost?
It depends on what you need, so we quote up front once we understand your exercise physiology practice. No surprise invoices, no lock-in and you own what we build.
Do we have to change our practice management software?
No. We usually build around it: online booking, intake forms, reminders and the website, all connected to what you already use. If it's genuinely holding you back we'll talk options first.
How do you handle patient privacy?
Carefully. Forms and portals use encrypted connections, access is restricted to the people who need it and we follow the Australian Privacy Principles. Sensitive data is only collected where it's actually needed.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most exercise physiologists we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got an exercise physiology practice problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.