Shared booking
Every practitioner and room.
Allied health clinic software for multi-discipline practices
Allied health clinics: many practitioners, one system. Shared booking, billing and referrals.
Physios, psychologists and dietitians under one roof but each with their own way of booking and billing. We build allied health systems that join the clinic up so clients move between practitioners easily.
Looking for multi-disciplinary allied health clinic software?
Multi-disciplinary clinics are only as good as how well practitioners work together. Internal referrals, shared rooms and different funders all need managing. We build systems that make the clinic feel like one team.
Wollopit builds booking flows, secure intake forms, patient portals and websites for allied health clinics around how your practice actually runs. We connect the practice software you already use, replace the bits holding you back and look after the lot on our own Australian-managed servers, so your team can get back to patients.
01The problems
What we hear from allied health clinics
Does your allied health clinic have these problems? Here's how we'd fix them.
Most allied health clinics we talk to have great clinicians held back by phone tag, paper forms and a practice system nobody fully understands.
- The problemInternal referrals get lostA physio refers to the dietitian and it never happens.How we fix itInternal referrals that book the next appointment.
- The problemRooms double bookedPractitioners clash over treatment rooms.How we fix itRoom scheduling tied to appointments.
- The problemBilling rules differNDIS, Medicare, DVA and private all claim differently.How we fix itBilling that knows each funder's rules.
- The problemClients repeat their storyEvery practitioner asks the same intake questions.How we fix itShared client profiles with consent controls.
- The problemContractor payouts are painfulSplitting fees with contractors takes days.How we fix itAutomatic practitioner payout reports.
- The problemBooking across disciplinesClients can't see who's available.How we fix itOne booking page across every discipline.
02What we build
Solutions
What we build for allied health clinics. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Internal referrals
Referrals that turn into appointments.
Funder billing
NDIS, Medicare, DVA and private.
Shared client records
With consent and access controls.
Practitioner payouts
Fee splits calculated automatically.
Clinic website
Disciplines, team and booking.
03How it changes
Before and after
An internal referral, wolloped.
Here's how a typical day could change. Every business is different, so we map yours first.
Before
- Referral on a sticky note
- Room clash
- Payouts in a spreadsheet
- Intake asked twice
After
- Referral booked
- Room locked to the appointment
- Payouts calculated
- Shared profile with consent
04Services
Everything under one roof
Software, websites and systems for allied health clinics.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for allied health clinics
Built around how your allied health clinic actually runs: shared booking, internal referrals and the admin in between, in one system you own.
Websites for allied health clinics
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Allied health clinic system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for allied health clinics
Funder billing and shared client records: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Cliniko, Halaxy and Nookal so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your allied health clinic, looked after by the people who built it.
05Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside the ones you're happy with or replace the ones holding you back.
- Cliniko
- Halaxy
- Nookal
- HotDoc
- Tyro
- Stripe
- Xero
- Microsoft 365
- Twilio SMS
- Google Business Profile
06How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your allied health clinic: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We spend time with the people doing the work, see where the hours go and work out what's actually slowing you down.
- 02
Archi-tech
We plan it before writing code: your data, customers, payments, the tools you keep, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the most painful bit first, so you get a win quickly.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
07Questions
FAQ
Things allied health clinics ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can contractors and employees work in the same system?
Yes. We set up different fee splits and access levels so contractors and employees each see what they need and payouts are calculated correctly.
How much does it cost?
It depends on what you need, so we quote up front once we understand your allied health clinic. No surprise invoices, no lock-in and you own what we build.
Do we have to change our practice management software?
No. We usually build around it: online booking, intake forms, reminders and the website, all connected to what you already use. If it's genuinely holding you back we'll talk options first.
How do you handle patient privacy?
Carefully. Forms and portals use encrypted connections, access is restricted to the people who need it and we follow the Australian Privacy Principles. Sensitive data is only collected where it's actually needed.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most allied health clinics we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got an allied health clinic problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.