Home practice programs
Activities with demo videos, word lists and target sounds on the family's phone.
Speech pathology software: home programs & progress
Speech pathologists: practice at home that actually happens. More therapy, less paperwork.
Home practice sheets end up at the bottom of a school bag. Progress lives in your session notes and every NDIS report starts from a blank page. We build home program, progress, booking and reporting systems for speech pathology practices that all talk to each other. Then we host them and look after them.
Looking for speech pathology software that gets home practice happening?
Therapy works best when it carries on between sessions. But the practice sheet goes home on Tuesday and comes back crumpled the following Tuesday, if it comes back at all. Parents aren't sure what they're meant to be doing. You can't tell whether practice happened or whether the goal is just tricky. Then there's the NDIS progress report, the GP letter and the school wanting an update. All of it gets written from scratch after hours.
Wollopit builds custom software for speech pathologists around how your clinic actually runs. Home programs live on the family's phone with demo videos and a simple tick-off. Practice and progress flow back to you before the next session. Reports pull from goals and session data instead of a blank page. We connect to Cliniko, Halaxy, Nookal or whatever practice software you already use and look after the lot on our own servers.
01The problems
What we hear from speech pathologists
Does your speech pathology practice have these problems? Here's how we'd fix them.
Most speech pathologists we talk to are brilliant in the therapy room and drowning in everything around it. Nobody has a system for the work that happens between sessions.
- The problemPractice sheets get lostThe home program goes home on paper and ends up under the car seat. Parents forget what the activity was meant to look like.How we fix itPrograms on the family's phone with short videos of you modelling each activity, so they can see exactly how to do it.
- The problemYou can't tell if practice happenedParents say 'we did a bit' and you're left guessing whether it's the goal or the practice.How we fix itFamilies tick off practice in seconds and add a quick note or audio clip. You see it before the session starts.
- The problemFamilies can't see the progressChange is slow and hard to notice day to day. Parents lose heart and sessions drop off.How we fix itSimple progress views for families showing goals, accuracy over time and wins worth celebrating.
- The problemReports written from scratchNDIS progress reports, GP letters and assessment reports eat your evenings and weekends.How we fix itReport templates that pull in goals, session data and scores for you, ready for your clinical judgement and edits.
- The problemTerm bookings done by handEvery school term you rebook the same weekly kids around holidays, swimming lessons and school pick-up.How we fix itRecurring term bookings that roll over, skip school holidays and fill gaps from the waitlist.
- The problemFunding details chasedNDIS plan dates, plan manager emails, Medicare referrals and session counts get chased by phone.How we fix itFunding captured at intake with plan budgets, referral counts and alerts before anything runs out.
- The problemA long waitlist on a spreadsheetFamilies ring every week asking where they are. Cancellations go unfilled because nobody checked the list.How we fix itA proper waitlist with priority, availability and funding type, plus SMS offers when a spot opens.
- The problemSchool liaison is ad hocTeachers and aides ask what to work on and you end up writing the same email three times.How we fix itShareable summaries and classroom strategies sent to teachers with the family's consent.
- The problemTelehealth is a juggleZoom links buried in emails, activities screen-shared from five tabs and resources lost after the call.How we fix itTelehealth sessions launched from the booking with activities ready to share and homework sent the moment you finish.
- The problemResources everywhereWorksheets, picture cards and articulation lists spread across a shared drive, a cupboard and three clinicians' laptops.How we fix itA searchable resource library tagged by sound, goal and age that drops straight into a home program.
- The problemCancellations and no-showsSick kids mean late cancellations and empty slots you can't fill at short notice.How we fix itSMS reminders, easy online rescheduling and a short-notice list that offers the gap to waiting families.
02What we build
Solutions
What we build for speech pathologists. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Practice logging
Families tick off sessions and add notes or audio clips you can listen to.
Progress tracking
Goals, accuracy and trial data charted over time and shared with families.
Report templates
NDIS progress reports, GP letters and assessment reports pre-filled from your data.
Recurring term bookings
Weekly sessions that roll over each term and skip school holidays.
Intake & funding details
NDIS, Medicare, private health and self-funded details captured online before the first visit.
Plan budget tracking
Sessions used against NDIS budgets and Medicare referrals with alerts before they run out.
Waitlist manager
Priority, availability and funding type, with SMS offers when a spot opens.
School & team summaries
Shareable updates and strategies for teachers, aides and other therapists.
Resource library
Worksheets and activities tagged by sound, goal and age, ready to drop into a program.
Telehealth sessions
Video sessions launched from the booking with shared activities and homework sent after.
Reminders & rescheduling
SMS reminders, online rescheduling and short-notice gap filling.
A website that brings referrals
Fast on phones, clear about funding and built to rank for 'speech pathologist near me'.
03The systems
The big ones
Your whole clinic, on one system.
These are the systems speech pathologists ask us about most. Each one works on its own and they get properly clever when they're joined up.
Home programs
A home program they'll actually open.
Build a program in a couple of minutes from your resource library and send it to the family's phone. Each activity has a short video of you modelling it, the target words or sounds and how many goes to aim for. No app to download and nothing to lose under the car seat.
- Programs built from your resource library
- Your own demo videos for each activity
- Target sounds, words and sentence levels
- Daily or weekly practice goals
- Works on any phone with no app download
- SMS reminders to the family
- Versions for parents, teachers or aides
- Updated straight after each session
Progress tracking
Progress you can see. Progress they can see.
Families tick off practice and can add a quick note or audio clip. You log accuracy in session and it charts against each goal. Parents get a simple view of how far their child has come, which keeps them practising.
- Practice tick-off in seconds
- Notes and audio clips from home
- In-session trial and accuracy logging
- Goals charted over time
- Practice streaks for families
- Family view in plain English
- Flags when practice drops off
- Data ready for reports
Report templates
Reports that start half written.
NDIS progress reports, GP letters and assessment summaries start from your templates with goals, session counts and progress data already in place. You add the clinical thinking and send it.
- Templates for NDIS, Medicare and private reports
- Goals and progress pulled in
- Session counts and attendance
- Assessment scores in tables
- Your letterhead and signature
- Sent securely to GPs and plan managers
- Report due reminders
- Saved back to the client file
Bookings & funding
Term bookings that roll themselves over.
Weekly clients roll into next term automatically, skipping school holidays and public holidays. Funding is captured at intake and every session is tracked against NDIS budgets and Medicare referrals, so nobody gets a surprise bill.
- Recurring weekly term bookings
- School holiday aware
- Online intake forms
- NDIS plan dates and budgets
- Medicare referral session counts
- Alerts before funding runs out
- Waitlist with SMS offers
- Syncs with Cliniko, Halaxy or Nookal
School & team sharing
Teachers on the same page as you.
Send teachers, aides and other therapists a clear summary of goals and strategies with the family's say-so. They can log what they tried in class so you see the full picture.
- Consent recorded per contact
- Classroom strategy summaries
- Secure share links that expire
- Teachers log what they tried
- Updates for OTs and psychologists
- Term-by-term goal plans
04How it changes
Before and after
A term of therapy, wolloped.
Here's how a week between sessions could change. Every clinic is different, so we map yours first.
Before
- Practice sheet sent home in the school bag
- Sheet lost by Thursday
- Parents unsure how the activity should sound
- Practice skipped and nobody knows
- Progress buried in session notes
- NDIS report written from scratch on Sunday
After
- Program sent to the family's phone
- Demo video shows exactly how to do it
- Practice ticked off with an audio clip
- You see it before the next session
- Progress charted against each goal
- Report starts half written from the data
05Services
Everything under one roof
Software, websites and systems for speech pathologists.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for speech pathologists
Built around how your speech pathology practice actually runs: home practice programs, practice logging and the admin in between, in one system you own.
Websites for speech pathologists
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Speech pathology practice system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for speech pathologists
Progress tracking and report templates: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Cliniko, Halaxy and Nookal so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your speech pathology practice, looked after by the people who built it.
06Integrations
Connections
Plays nicely with what you already use.
We connect to the practice software you already run, work alongside it and fill the gaps it leaves between sessions.
- Cliniko
- Halaxy
- Nookal
- Splose
- Power Diary
- HotDoc
- Tyro
- HICAPS
- Stripe
- Xero
- MYOB
- Microsoft 365
- Google Workspace
- Coviu
- Zoom
- Twilio SMS
- Mailchimp
- Google Business Profile
07How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your speech pathology practice: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We sit in on your clinic days, admin and report writing, then work out what's actually eating your time.
- 02
Archi-tech
We plan it before writing code: programs, progress data, funding, bookings, privacy, hosting and cost.
- 03
Build
Real engineering shown to you early and often. Usually the most painful bit first, so you get a win before next term.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
08Questions
FAQ
Things speech pathologists ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can parents record practice sessions?
Yes. Families can tick off practice, add notes and record a quick audio clip so you hear what happened at home.
Do families need to download an app?
No. Programs open in the browser on any phone from a link we send by SMS or email. If you'd like an app later we can talk about that.
Do we have to switch from Cliniko, Halaxy or Nookal?
No. If your practice software is doing its job we build around it. Bookings and client details stay where they are and the home programs, progress and reports sit alongside.
Can it help with NDIS reports?
Yes. Report templates pull in goals, session counts and progress data so you start half done. You still write the clinical bits and sign off.
Is client information kept private?
We plan privacy from the start with secure logins, consent records and hosting on our own managed servers. We'll talk through how it fits your obligations under the Privacy Act.
How much does it cost?
It depends on what you need, so we quote up front once we understand it. No surprise invoices, no lock-in and you own what we build.
How long does it take?
Smaller pieces like home programs or term bookings can be quick. Bigger systems are planned in stages so you get the first win early instead of waiting for everything at once.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most speech pathologists we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got a speech pathology practice problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.