Online booking
Simple for patients and families.
Audiology booking, device trials & follow-ups
Audiologists: from hearing test to happy wearer. Tests, trials and follow-ups tracked.
Hearing tests booked by phone, device trials tracked loosely and follow-ups forgotten. We build booking and trial tracking systems for audiologists.
Looking for audiology clinic software?
Audiology patients go through tests, trials and fittings. We build systems that guide them through each step and keep follow-ups on track.
Wollopit builds booking flows, secure intake forms, patient portals and websites for audiologists around how your practice actually runs. We connect the practice software you already use, replace the bits holding you back and look after the lot on our own Australian-managed servers, so your team can get back to patients.
01The problems
What we hear from audiologists
Does your audiology clinic have these problems? Here's how we'd fix them.
Most audiologists we talk to have great clinicians held back by phone tag, paper forms and a practice system nobody fully understands.
- The problemBookings by phoneOlder patients and families ring.How we fix itEasy online booking with family booking.
- The problemTrials tracked looselyDevice trials end without follow-up.How we fix itTrial tracking with reminders.
- The problemFollow-ups forgottenAdjustments slip.How we fix itFollow-up scheduling.
- The problemHearing checksAnnual checks aren't prompted.How we fix itAnnual reminders.
- The problemBattery and suppliesPatients run out.How we fix itSupply reminders and orders.
- The problemFunding paperworkGovernment program details chased.How we fix itDetails captured up front.
02What we build
Solutions
What we build for audiologists. Usually all talking to each other.
Pick the one that's hurting most or join the whole lot up. Everything is built around how your team works, not the other way round.
Trial tracking
Device trials followed through.
Follow-up scheduling
Adjustments booked.
Annual reminders
Hearing checks prompted.
Supply orders
Batteries and domes reordered.
Funding details
Captured during booking.
03How it changes
Before and after
A hearing aid trial, wolloped.
Here's how a typical day could change. Every business is different, so we map yours first.
Before
- Trial starts
- No follow-up booked
- Patient unsure
- Trial lapses
After
- Trial starts
- Check-ins scheduled
- Adjustments made
- Patient keeps the devices
04Services
Everything under one roof
Software, websites and systems for audiologists.
Whether you're starting fresh or upgrading what you've got, it's one team from the first sketch to the support call.
Custom software for audiologists
Built around how your audiology clinic actually runs: online booking, trial tracking and the admin in between, in one system you own.
Websites for audiologists
Fast, hand-built websites that rank for the searches your customers make and turn visits into enquiries, bookings or orders.
Audiology clinic system upgrades
Running on spreadsheets, old software or a platform you've outgrown? We move your data across and upgrade in stages so the business never stops.
Apps and portals for audiologists
Follow-up scheduling and annual reminders: customer and staff portals that work on any phone without an app store.
Integrations and automation
We connect Cliniko, Halaxy and Nookal so information moves on its own and nobody retypes it.
Hosting, support and care
Managed hosting, updates, backups and security for your audiology clinic, looked after by the people who built it.
05Integrations
Connections
Plays nicely with what you already use.
We connect to the tools you rely on, work alongside the ones you're happy with or replace the ones holding you back.
- Cliniko
- Halaxy
- Nookal
- HotDoc
- Tyro
- Stripe
- Xero
- Microsoft 365
- Twilio SMS
- Google Business Profile
06How we work
The process
Some people dip their toe in. We turn up in a rebreather.
We get properly below the surface of your audiology clinic: the systems, the busy days and the jobs everyone hates. Then we fix the bits that matter most first.
- 01
Think
We spend time with the people doing the work, see where the hours go and work out what's actually slowing you down.
- 02
Archi-tech
We plan it before writing code: your data, customers, payments, the tools you keep, hosting and cost.
- 03
Build
Real engineering, shown to you early and often. Usually the most painful bit first, so you get a win quickly.
- 04
Look after
We host it, maintain it and keep improving it. When something breaks you call the people who built it.
07Questions
FAQ
Things audiologists ask us.
Something else on your mind? Ring 0423 011 252 and ask the people who'd build it.
Can family members book for a parent?
Yes. Family members can book on someone's behalf with their contact details recorded.
How much does it cost?
It depends on what you need, so we quote up front once we understand your audiology clinic. No surprise invoices, no lock-in and you own what we build.
Do we have to change our practice management software?
No. We usually build around it: online booking, intake forms, reminders and the website, all connected to what you already use. If it's genuinely holding you back we'll talk options first.
How do you handle patient privacy?
Carefully. Forms and portals use encrypted connections, access is restricted to the people who need it and we follow the Australian Privacy Principles. Sensitive data is only collected where it's actually needed.
Who looks after it once it's built?
We do. We host it on our own managed servers and keep it updated and secure. When you need something you ring the people who built it.
We already have systems. Can you upgrade them instead of starting again?
Usually, yes. Most audiologists we work with keep what's working and upgrade the rest in stages. We move your data across, connect the old and new while we switch and retire the old system only when the new one is proven.
Contact
Got an audiology clinic problem? Consider it wolloped.
Tell us what's slow, broken, manual or missing. You don't need a spec, just describe what's going on.